Interface and Basics
June 2, 2008
Learn about the basics of working with PowerPoint slides, and get acquainted with PowerPoint's program interface, views, and version specific new features.
PowerPoint, All Versions
Slides
Widescreen Implementations in
PowerPoint
Slide Dimensions in
PowerPoint - Size Differences
Buying and Installing PowerPoint
Microsoft Office for Free?
Office 365 or Office 2019?
Office 365 Subscriptions
Creating Slides
Creating New Slides: Three
Ways in PowerPoint
What is the Outline?
Creating PowerPoint Outlines
in Notepad for Windows
Creating PowerPoint
Outlines in TextEdit for Mac
Creating
PowerPoint Outlines in Microsoft Word Online
Creating PowerPoint Outlines in
Microsoft Word 2003 for Windows
Creating PowerPoint Outlines in
Microsoft Word 2007 for Windows
Creating PowerPoint
Outlines in Microsoft Word 2008 for Mac
Creating PowerPoint Outlines
in Microsoft Word 2010 for Windows
Creating PowerPoint
Outlines in Microsoft Word 2011 for Mac
Creating PowerPoint Outlines in
Microsoft Word 2013 for Windows
Creating PowerPoint
Outlines in Microsoft Word 2016 for Mac
Creating PowerPoint
Outlines in Microsoft Word 2016 for Windows
Creating PowerPoint Outlines in
Microsoft Word 2019 for Mac
Creating PowerPoint Outlines in
Microsoft Word 2019 for Windows
Creating PowerPoint Outlines
in Microsoft Word 365 for Windows
Creating PowerPoint Outlines in
Microsoft Word 365 for Mac
Creating PowerPoint
Outlines in Microsoft Excel
PowerPoint 365 for Windows
Getting Started
Locate Your Version
Set as Default Version
Services
Connected Services
Interface Overview
Interface
Presentation Gallery
Ribbon and Tabs
Status Bar
Notes Pane
Slide Area
Task Pane
Format Task Panes
Mini Toolbar
Slides Pane
Quick Access Toolbar
Live Preview
Changing Interface Color
Working with QAT and Ribbons
Customize Quick Access Toolbar
Add and Rename Ribbon Tabs
Reordering and Removing
Ribbon Tabs
Working with Custom Groups
in Ribbon Tabs
Adding Commands to Custom Groups Reset, Export, and Import
Ribbon Customizations
Reset, Export, and Import
QAT Customizations
Views
Views
Normal View (Editing View)
Slide Sorter View
Outline View
Notes Page View
Reading View
Slide Master View
Handout Master View
Notes Master View
Slide Show View
Presenter View
File Types, File Menu, and Backstage View
File Formats
File Types That Can be Opened
File Menu and Backstage View
Home Tab of Backstage View
New Tab of Backstage View
Open and Close Tabs of Backstage View
Info Tab of Backstage View
Recent Tab of Backstage View
Save and Save As Tabs of Backstage View
Print Tab of Backstage View
Share Tab of Backstage View
Text and Outlines
Text Placeholders vs. Text
Boxes
Import Outlines
PowerPoint 2019 for Windows
Getting Started
Locate Your Version
Set as Default Version
Interface Overview
Interface
Presentation Gallery
Ribbon and Tabs
Status Bar
Notes Pane
Slide Area
Task Pane
Format Task Panes
Mini Toolbar
Slides Pane
Quick Access Toolbar
Live Preview
Changing Interface Color
Working with QAT and Ribbons
Customize Quick Access Toolbar
Add and Rename Ribbon Tabs
Reordering and Removing
Ribbon Tabs
Working with Custom Groups in Ribbon
Tabs
Adding Commands to Custom Groups
Reset, Export, and
Import Ribbon Customizations
Reset, Export, and
Import QAT Customizations
Views
Views
Normal View (Editing View)
Slide Sorter View
Outline View
Notes Page View
Reading View
Slide Master View
Handout Master View
Notes Master View
Slide Show View
Presenter View
File Types, File Menu, and Backstage View
File Formats
File Types That Can be Opened
File Menu and Backstage View
Home Tab of Backstage View
New Tab of Backstage View
Open and Close Tabs of Backstage View
Info Tab of Backstage View
Recent Tab of Backstage View
Print Tab of Backstage View
Share Tab of Backstage View
PowerPoint 2016 for Windows
Getting Started
Locate Your Version
Set as Default Version
Interface Overview
Interface
Presentation Gallery
Ribbon and Tabs
Status Bar
Notes Pane
Slide Area
Task Pane
Format Task Panes
Mini Toolbar
Slides Pane
Quick Access Toolbar
Live Preview
Changing Interface Color
Office Background
Black Interface
Working with QAT and Ribbons
Customize Quick Access Toolbar
Add and Rename Ribbon Tabs
Reordering and
Removing Ribbon Tabs
Working with Custom Groups
in Ribbon Tabs
Adding Commands to Custom
Groups
Reset, Export,
and Import Ribbon Customizations
Reset, Export, and
Import QAT Customizations
Views
Views
Normal View (Editing View)
Slide Sorter View
Outline View
Notes Page View
Reading View
Slide Master View
Handout Master View
Notes Master View
Slide Show View
Presenter View
File Types, File Menu, and Backstage View
File Formats
File Types That Can be Opened
File Menu and Backstage
View
Info Tab in Backstage View
New Tab in Backstage View
Open and Close Tabs in Backstage
View
Save and Save As Tabs in
Backstage View
Print Tab in Backstage View
Share Tab in Backstage View
Account Tab in Backstage View
Options Tab in Backstage
View
General Program Options
Advanced Program Options
Add Services
Manage and Remove Connected
Services
Add Places
Export Tab in Backstage View
Sign and Switch Accounts
Working with Slides
Inserting a New Slide
Change Slide Layout
Reset Slides
Duplicate Slides
Hide/Unhide Slides
Reuse Slides
Reuse Slides Through Drag
and Drop
Rulers
Gridlines
Snap to Grid Settings
Working with Snap to Grid
Guides
Smart Dynamic Guides
Adding More Guides
Guide Options
Hierarchical Guide
Options
Working with Guides
Compare Presentations
Manually
Comparing and Merging
Presentations
Switch Views Between
Multiple Presentations
Using the Pen and Highlighter Tools in
Slide Show View
Edit Annotations with Ink Tools
Headers and Footers
Add Headers and Footers to Slides
Add Headers and Footers to
Notes and Handout Pages
Working With Slide Numbers
Slide Aspect Ratio
Widescreen Defaults
Set Standard 4:3 Aspect Ratio as
Default
Change Presentation Aspect
Ratio from Widescreen to Standard (and Vice Versa)
Sections
Getting Started with
Sections
Adding and Renaming
Sections
Moving Slides Between
Sections
Removing Sections
Reordering Sections
Viewing Sections
Text and Outlines
Text Placeholders vs. Text
Boxes
Import Outlines
Outline Pane Options
Repair, Install, and Update PowerPoint and Office
Repair Office and PowerPoint
Help and Online Services
Tell Me
Identify 32-Bit
or 64-Bit in Office and PowerPoint
PowerPoint 2013 for Windows
Getting Started
Locate Your Version
Set as Default Version
Interface Overview
Interface
Presentation Gallery
Ribbon and Tabs
Status Bar
Notes Pane
Slide Area
Task Pane
Format Task Panes
Mini Toolbar
Slides Pane
Quick Access Toolbar
Live Preview
Changing Interface
Color
Office Background
Working with QAT and Ribbons
Customize Quick Access Toolbar
Add and Rename Ribbon Tabs
Reordering and Removing
Ribbon Tabs
Working with Custom
Groups in Ribbon Tabs
Adding Commands to Custom
Groups
Change Ribbon
Labels from CAPs to Title Case
Reset, Export, and Import
Ribbon Customizations
Reset, Export, and Import
QAT Customizations
Views
Views
Normal View (Editing View)
Slide Sorter View
Outline View
Notes Page View
Reading View
Slide Master View
Handout Master View
Notes Master View
Slide Show View
Presenter View
File Types, File Menu, and Backstage View
File Formats
File Types That Can be Opened
File Menu and Backstage View
Info Tab in Backstage
View
New Tab in Backstage View
Open and Close Tabs in Backstage
View
Save and Save As Tabs
in Backstage View
Print Tab in Backstage View
Share Tab in Backstage View
Account Tab in Backstage
View
Options Tab in Backstage
View
General Program Options
Advanced Program Options
Add Services
Manage and Remove Connected
Services
Add Places
Export Tab in Backstage View
Sign and Switch
Accounts on Windows 7
Sign and Switch
Accounts on Windows 10 and 8
Working with Slides
Inserting a New Slide
Change Slide Layout
Reset Slides
Duplicate Slides
Hide/Unhide Slides
Reuse Slides
Reuse Slides Through Drag
and Drop
Rulers
Gridlines
Snap to Grid Settings
Working with Snap to
Grid
Guides
Smart Dynamic Guides
Adding More Guides
Guide Options
Hierarchical Guide
Options
Working with Guides
Compare Presentations Manually
Comparing and Merging
Presentations
Switch Views Between
Multiple Presentations
Using the Pen and Highlighter Tools in
Slide Show View
Edit Annotations with Ink Tools
Headers and Footers
Add Headers and Footers to Slides
Add Headers and Footers to
Notes and Handout Pages
Working With Slide Numbers
Slide Aspect Ratio
Widescreen Defaults
Set Standard 4:3 Aspect Ratio
as Default
Change Presentation
Aspect Ratio from Widescreen to Standard (and Vice Versa)
Sections
Getting Started with
Sections
Adding and Renaming
Sections
Moving Slides Between
Sections
Removing Sections
Reordering Sections
Viewing Sections
Text and Outlines
Text Placeholders vs. Text
Boxes
Import Outlines
Outline Pane Options
Repair, Install, and Update PowerPoint and Office
Repair Office and
PowerPoint
Update Office 2013 to
Service Pack 1
Determine if SP1 is
Installed
Help and Online Services
Identify 32-Bit
or 64-Bit in Office and PowerPoint
PowerPoint 2010 for Windows
Getting Started
Locate Your Version
Set as Default Version
Interface Overview
Interface
Ribbon and Tabs
Status Bar
Notes Pane
Slide Area
Task Pane
Mini Toolbar
Slides Pane
Quick Access Toolbar
Live Preview
Working with QAT and Ribbons
Customize Quick Access Toolbar
Add and Rename Ribbon Tabs
Reordering and Removing
Ribbon Tabs
Working with Custom Groups
in Ribbon Tabs
Adding Commands to Custom
Groups
Views
Views
Normal View (Editing View)
Slide Sorter View
Outline View
Notes Page View
Reading View
Slide Master View
Handout Master View
Notes Master View
Slide Show View
Presenter View
File Types, File Menu, and Backstage View
File Formats
File Types That Can be
Opened
File Menu and Backstage View
Info Tab in Backstage View
New Tab in Backstage View
Recent Tab in Backstage
View
Open and Close Tabs in Backstage
View
Save and Save As Tabs in Backstage
View
Print Tab in Backstage View
Help Tab in Backstage View
Options Tab in Backstage
View
General Program Options
Advanced Program Options
Save and Send Tab in
Backstage View
Working with Slides
Inserting a New Slide
Change Slide Layout
Reset Slides
Duplicate Slides
Hide/Unhide Slides
Reuse Slides
Reuse Slides Through Drag
and Drop
Rulers
Gridlines
Snap to Grid Settings
Working with Snap to Grid
Guides
Smart Dynamic Guides
Adding More Guides
Working with Guides
Compare Presentations
Manually
Comparing and Merging
Presentations
Switch Views Between
Multiple Presentations
Using the Pen and Highlighter Tools in
Slide Show View
Edit Annotations with Ink Tools
Headers and Footers
Add Headers and Footers to
Slides
Add Headers and
Footers to Notes and Handout Pages
Working with Slide Numbers
Slide Aspect Ratio
Change Presentation Aspect
Ratio from Widescreen to Standard (and Vice Versa)
Sections
Getting
Started with Sections
Adding and Renaming
Sections
Moving Slides
Between Sections
Removing Sections
Reordering Sections
Viewing Sections
Text and Outlines
Text Placeholders vs. Text
Boxes
Import Outlines
Outline Pane Options
More Outline Pane
Options
Even More Outline Pane
Options
Repair, Install, and Update PowerPoint and Office
Repair Office and
PowerPoint
Help and Online Services
Identify 32-Bit
or 64-Bit in Office and PowerPoint
PowerPoint 2007 for Windows
Getting Started
Locate Your Version
Set as Default Version
Interface Overview
Interface
Ribbon and Tabs
Status Bar
Notes Pane
Slide Area
Task Pane
Mini Toolbar
Slides Pane
Quick Access Toolbar
Office Button
Views
Views
Working with Slides
Inserting a New Slide
Change Slide Layout
Reuse Slides
Compare Presentations
Manually
Headers and Footers
Working with Slide Numbers
Text and Outlines
Text Placeholders vs. Text
Boxes
Import Outlines
Outline Pane Options
More Outline Pane Options
Even More Outline Pane Options
Repair, Install, and Update PowerPoint and Office
Repair Office and
PowerPoint
PowerPoint 2002 and 2003 for Windows
Interface Overview
Interface
Slides Pane
Outlining Toolbar
Working with Slides
Inserting a New Slide
Change Slide Layout
Reuse Slides
Headers and Footers
Working with Slide Numbers
Text and Outlines
Text Placeholders vs. Text
Boxes
Import Outlines
PowerPoint Online
Interface Overview
Interface
Presentation Gallery
Ribbon and Tabs
Status Bar
Notes Pane
Slide Area
Task Pane
Mini Toolbar
Slides Pane
Views
Views
Normal View (Editing View)
Reading View
Slide Show View
File Types, File Menu, and Backstage View
File Menu and
Backstage View
Info Tab in Backstage
View
Print Tab in Backstage View
Embed
Presentations
Rename Files
Add Dropbox
Working with Slides
Inserting a New Slide
Change Slide Layout
Duplicate Slides
Hide/Unhide Slides
Open from OneDrive in PowerPoint
for Windows
Open from OneDrive in PowerPoint
for Mac
Open from OneDrive
Slide Aspect Ratio
Change
Presentation Aspect Ratio from Widescreen to Standard (and Vice Versa)
Text and Outlines
Text Placeholders
vs. Text Boxes
Help and Online Services
Tell Me
Get More Templates
and Themes
Upload Presentations
PowerPoint for iPad
Buying and Installing PowerPoint
Running for the First Time
Interface Overview
Ribbon and Tabs
File Types, File Menu, and Backstage View
File Menu and Backstage View
Add Places
Account and Sign-In
Working with iCloud
Access Files from Cloud Locations
Remove Places
AutoSave
Share Options
Repair, Install, and Update PowerPoint and Office
Installing PowerPoint
PowerPoint 365 for Mac
Getting Started
Locate Your Version
Set as Default Version
Interface Overview
Interface
Presentation Gallery
Ribbon and Tabs
Status Bar
Notes Pane
Slide Area
Task Pane
Format Task Panes
Mini Toolbar
Slides Pane
Quick Access Toolbar
Live Preview
Changing Interface Color
Working with QAT and Ribbons
Customize Quick Access Toolbar
Add and Rename Ribbon Tabs
Reordering and Removing
Ribbon Tabs
Working with Custom Groups in
Ribbon Tabs
Adding Commands to Custom
Groups
Reset, Export, and
Import Ribbon Customizations
Reset, Export, and Import
QAT Customizations
Views
Views
Normal View (Editing View)
Slide Sorter View
Outline View
Notes Page View
Reading View
Slide Master View
Handout Master View
Notes Master View
Slide Show View
Presenter View
File Types, File Menu, and Backstage View
File Formats
File Types That Can be Opened
File Menu and Backstage View
Home Tab of Backstage View
New Tab of Backstage View
Open and Close Tabs of Backstage View
Info Tab of Backstage View
Recent Tab of Backstage View
Save and Save As Tabs of Backstage View
Print Tab of Backstage View
Share Tab of Backstage View
Headers and Footers
Add Headers and Footers to Slides
Add Headers and Footers to Notes
and Handout Pages
Working With Slide Numbers
Text and Outlines
Text Placeholders vs. Text
Boxes
Import Outlines
PowerPoint 2019 for Mac
File Types, File Menu, and Backstage View
Print Tab of Backstage View
Share Tab of Backstage View
File Menu and Backstage View
PowerPoint 2016 for Macintosh
Getting Started
Locate PowerPoint
Set as Default Version
Interface Overview
Interface
Presentation
Gallery
Ribbon and
Tabs
Status Bar
Notes Pane
Slide Area
Task Pane
Format Task Pane
Slides Pane
Quick Access Toolbar
Changing Interface
Color
Working with QAT and Ribbons
Customize Quick Access Toolbar
Add and Rename Ribbon Tabs
Reordering and Removing
Ribbon Tabs
Working with Custom
Groups in Ribbon Tabs
Adding Commands to Custom
Groups
Reset, Export, and
Import Ribbon Customizations
Reset, Export, and
Import QAT Customizations
Views
Views
Normal View (Editing View)
Slide Sorter View
Outline View
Notes Page View
Slide Master View
Handout Master View
Notes Master View
Slide Show View
Presenter View
File Types, File Menu, and Backstage View
File Formats
File Types That Can be Opened
File Menu and Backstage
View
New Tab in Backstage View
Recent Tab in Backstage View
Open and Close Tabs in Backstage
View
Account Tab in Backstage View
Add Services
Manage and Remove Connected
Services
Add Places
Share Tab of Backstage View
Working with Slides
Inserting a New Slide
Change Slide Layout
Reset Slides
Duplicate Slides
Rulers
Hide/Unhide Slides
Reuse Slides
Reuse Slides Through Drag and
Drop
Guides
Smart Dynamic Guides
Adding More Guides
Hierarchical Guide
Options
Working with Guides
Compare Presentations
Manually
Switch Views Between
Multiple Presentations
Using the Pen and Highlighter Tools in Slide
Show View
Headers and Footers
Add Headers and Footers to Slides
Working With Slide Numbers
Text and Outlines
Text Placeholders vs. Text
Boxes
Import Outlines
Outline Pane Options
Repair, Install, and Update PowerPoint and Office
Install Office and PowerPoint
PowerPoint 2011 for Macintosh
Getting Started
Locate PowerPoint
Set as Default Version
Interface Overview
Interface
Presentation
Gallery
Ribbon and Tabs
Status Bar
Notes Pane
Slide Area
Slides Pane
Standard Toolbar
Formatting Toolbar
Toolbox
Toolbox - Custom Animation
Tab
Toolbox - Scrapbook Tab
Toolbox - Reference Tools Tab
Toolbox - Compatibility
Report Tab
Customizing the Toolbox
Media Browser
Media Browser - Photos
Tab
Media Browser - Audio
Tab
Media Browser - Movies
Tab
Media Browser - Clip Art
Tab
Media Browser - Symbols
Tab
Media Browser - Shapes
Tab
Add Your Folder Within the
Media Browser
Customize Clip Art
Categories within Media Browser
Working with QAT and Ribbons
Reordering and Removing Ribbon
Tabs
Views
Views
Normal View (Editing View)
Slide Sorter View
Outline View
Notes Page View
Slide Master View
Slide Show View
Handout Master View
Notes Master View
Presenter View
File Types, File Menu, and Backstage View
File Formats
File Types That Can be
Opened
Working with Slides
Inserting a New Slide
Change Slide Layout
Reset Slides
Reuse Slides
Reuse Slides Through
Drag and Drop
Rulers
Guides
Change the Unit of
Measurement
Adding More Guides
Working with Guides
Compare Presentations
Manually
Comparing and Merging
Presentations
Switch Views Between
Multiple Presentations
Using the Pen and Highlighter Tools in Slide
Show View
Headers and Footers
Add Headers and Footers to
Slides
Add Headers and
Footers to Notes and Handout Pages
Working with Slide Numbers
Sections
Getting Started with
Sections
Adding and Renaming
Sections
Moving Slides Between
Sections
Removing Sections
Reordering Sections
Viewing Sections
Text and Outlines
Text Placeholders vs. Text
Boxes
Import Outlines
Outline Pane
Options
More Outline Pane
Options
PowerPoint 2008 for Macintosh
Working with Slides
Reuse Slides
Text and Outlines
Text Placeholders vs. Text
Boxes
Import Outlines