Indezine Logo

Info Tab of Backstage View in PowerPoint 2019 for Windows

Learn about the various options available in the Info tab of Backstage view in PowerPoint 2019 for Windows. This tab has many options, including those for protection, inspection, and management of PowerPoint presentations.


Product/Version: PowerPoint 2019 for Windows

OS: Windows 10 and higher

In PowerPoint 2019 for Windows, all information that you need about your currently active presentation is available in a single easily accessible location. This location is the Info tab of Backstage View. Using the options available within this tab, you can access information about permissions set for the active presentation, prepare your content for sharing, and also possibly recover older versions of unsaved files. In addition, the Info tab also provides access to many more properties that we will discuss on this page.

To access the Info tab, click the File tab of the Ribbon, as shown highlighted in red within Figure 1.

File menu
Figure 1: File menu

Tip: When you click the File tab, you essentially summon PowerPoint 2019's Backstage View.

This brings up the Info tab of Backstage View in PowerPoint 2019 for Windows, as shown in Figure 2.

Info tab of Backstage View in PowerPoint 2019 for Windows
Figure 2: Info tab of Backstage View in PowerPoint 2019 for Windows

All the options within the Info tab of Backstage View are explained below, as marked in Figure 2 above:

A. File Options

The four buttons here provide quick access to some useful options:

  1. Upload: This option is only available for local files. If you see no Upload button, you may have opened a file from your OneDrive account. For local files, clicking this button brings up the Share Task Pane, as shown in Figure 3, below.
  2. Share Task Pane
    Figure 3: Share Task Pane
  3. Share: Again, opens the Share Task Pane shown in Figure 3, above.
  4. Copy path: Copies the path of the presentation file to the clipboard. This could be the local path or the path to the OneDrive location where your file is located or shared.
  5. Open file location: This button opens the local folder where the presentation is saved. For presentations on OneDrive, the local OneDrive folder is opened.

B. Protect Presentation

Brings up a flyout menu that provides several options to protect your presentation, as shown in Figure 4. Essentially, you can control the types of changes users can make to this presentation.

Protect Presentation option
Figure 4: Protect Presentation option

The links below provide detailed information about the Protect Presentation features:

  1. Always Open Read-Only: Opens your presentation as a read-only file as the default, so that accidental changes are prevented.
  2. Encrypt with Password
  3. Remove and Change Passwords
  4. Restrict Access: When clicked, it brings up a flyout menu, as shown in Figure 5, below. This flyout menu contains a single option that enables you to connect to Information Rights Management (IRM). Doing so lets users access the presentation with restrictive privileges to edit, copy, or print. WRM is a larger topic and is best addressed by your sysadmin or help desk staff.
  5. Restrict Access flyout menu
    Figure 5: Restrict Access flyout menu
  6. Add a Digital Signature
  7. Mark as Final
  8. Remove Mark as Final

Media Options

If you have some media files (audio or video) contained within your presentation, then you will see an additional option within the Info tab called Compress Media, as shown in Figure 6, below. The Compress Media option lets you optimize any media files so that they take less space. More about this option is explained in our Video Compression Options in PowerPoint.

Compress Media
Figure 6: Compress Media

C. Inspect Presentation

If you are planning to share your presentation with others, you should inspect your presentation for confidential information, validate its accessibility, and check for compatibility with previous versions. You can also do a spell check, and examine the presentation for hidden data and personal information stored in comments, notes, or document properties. All these tasks can be performed within this area. Figure 7, below shows options within the Check for Issues flyout menu.

Inspect Presentation option
Figure 7: Inspect Presentation option

These links below provide detailed information about the options:

  1. Inspect Document
  2. Check Accessibility
  3. Check Compatibility

D. Manage Presentation

In this section (see Figure 8), you are provided with options to recover your unsaved presentations. This can be so helpful if you inadvertently closed your file without saving it, or if your computer or application crashed.

Manage Presentation option
Figure 8: Manage Presentation option

Learn more in our Recovering Presentations Manually page.

E. Properties

Options within this area allow you to create and modify many of the presentation’s properties. The links below provide detailed information:

  1. Properties of a Presentation
  2. Advanced Presentation Properties

See Also:

File Types, File Menu, and Backstage View: Info Tab in Backstage View in PowerPoint (Glossary Page)

Info Tab of Backstage View in PowerPoint 365 for Windows
Info Tab of Backstage View in PowerPoint 365 for Mac
Info Tab of Backstage View in PowerPoint 2016 for Windows
Info Tab of Backstage View in PowerPoint 2013 for Windows
Info Tab of Backstage View in PowerPoint 2010 for Windows
Info Tab of Backstage View in PowerPoint Online

You May Also Like: Crowdbeamer: Conversation with Peter Ryckaert | El Salvador Flags and Maps PowerPoint Templates

Popular Posts

Creating Curved Shapes in PowerPoint 2010 for Windows
Creating Curved Shapes in PowerPoint 2010 for Windows
Learn how to create curved shapes in PowerPoint 2010.s

Learn how you can create and manipulate shapes in PowerPoint -- knowledge of working with shapes is significant because they are the building blocks of creativity in PowerPoint.

Insert Picture from the Office ClipArt Collection in PowerPoint 2013
Insert Picture from the Office ClipArt Collection in PowerPoint 2013
Learn how to insert picture using Office ClipArt in PowerPoint 2013.

Snow Effect in PowerPoint
Snow Effect in PowerPoint
Create a snow fall effect inside PowerPoint using animation techniques.

Gears for PowerPoint (Series 01)

All these gears are native PowerPoint shapes. You can recolor them, add effects, and do more, all inside PowerPoint. Results which would have taken hours to achieve now take less than a minute! Have fun using the gear graphics, and make your audience take notice! All these gears can be rotated and resized, as required. Since they are essentially pictures, all types of edits that you can do with pictures work with them too!

Get this complete kit now, you’ll save so much time that you can use doing something else!

This is the original page. An AMP (Accelerated Mobile Page) version of this page is also available for those on mobile platforms, at Info Tab of Backstage View in PowerPoint 2019 for Windows.

Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Home | PowerPoint | Photoshop | PowerPoint Templates | PowerPoint Tutorials | Blog | Notes | Ezine | Media Kit | Feedback | Site Map | About Us | Contact Us

Link to Us | Privacy | Testimonials

PowerPoint Backgrounds | Christian PowerPoint Backgrounds | Business PowerPoint Presentation Templates

Plagiarism will be detected by Copyscape

©2000-2022, Geetesh Bajaj. All rights reserved.