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Add Headers and Footers to Slides in PowerPoint 2011 for Mac

Learn how to add Headers and Footers to slides in PowerPoint 2011 for Mac.


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Product/Version: PowerPoint 2011 for Mac

OS: Mac OS X






The terms Header and Footer arrived from the word processing programs. These denote repeated elements that show at the top and bottom of every page. Headers and Footers are different from each other on PowerPoint slides only considering their position, the Footer is a line of text that usually appears at the bottom of a slide, as shown highlighted in red within Figure 1 below.

Footer in PowerPoint
Figure 1: Footer in PowerPoint

Typically, the Footer area includes three placeholders:

  1. Date
  2. Footer (You add a message, a company name, or anything you want to be visible on all slides here)
  3. Slide number

By default, the footer with one or more of these three placeholders appears on every slide in a presentation, but you can change that as required. You can also move the content within the Footer area to the top of your slide, as shown highlighted in red within Figure 2. By doing so, you change a Footer to a Header!

Footer moved to the top of the slide
Figure 2: Footer moved to the top of the slide

In this tutorial, we'll learn how to make Footers (or Headers) visible on your slides:

  1. Open the presentation where you want to add a Header or Footer. Choose the Insert | Header and Footer menu option as shown in Figure 3.
  2. Header and Footer option within Insert menu
    Figure 3: Header and Footer option within Insert menu
  3. This brings up the Header and Footer dialog box, as shown in Figure 4.
  4. Slide tab within Header and Footer dialog box
    Figure 4: Slide tab within Header and Footer dialog box
  5. Make sure that the Slide tab is selected within the Header and Footer dialog box, so that the options you select or deselect will only affect the slides you see on screen rather than your printed handouts. All these options are explained below, as marked in Figure 4:
  6. A. Date and time

  7. Select this check-box to make the date appear on your slide(s). Then choose whether you want the date and time to Update Automatically, or set them to Fixed:
  8. i. Update Automatically: Select this radio button and then open the drop-down list (see Figure 5) to choose a date (or date and time) format.
  9. Date (or date and time) format drop-down list
    Figure 5: Date (or date and time) format drop-down list
  10. ii. Fixed: Select this radio button and enter a date in the text box, as shown in Figure 6 below (highlighted in red). By default, this uses the current date, also the date remains the same no matter when or where you edit or deliver your presentation.
  11. Fixed radio button selected
    Figure 6: Fixed radio button selected
  12. Tip: If you choose the Fixed option, you can actually add anything else, even if it is not a date! Type whatever you want to appear within the Date placeholder.

    B. Slide number

  13. Select this check-box as shown in Figure 6 above, to enable the slide number to be visible on your slide(s). Also, mention the digit at which you want the slide numbering to start from within the Starts at box, highlighted in blue within Figure 6, above. Learn more in our Working with Slide Numbers tutorials.
  14. C. Footer

  15. This check-box, when selected, makes the Footer visible on all the slides of your presentation. Also, when this check-box is selected, the text box below gets activated where you can enter the content of the footer, as shown in Figure 7. Typically, users like to type in stuff like Confidential, Draft, etc. in this area, or even copyright notices.
  16. Add Footer text
    Figure 7: Add Footer text
  17. D. Don't show on title slide

  18. Selecting this check-box will enable the selected Header and Footer options on all slides except the Title slide.
  19. You can similarly add and edit Headers and Footers in your Notes and Handout pages, look at our Add Headers and Footers to Notes and Handout pages in PowerPoint 2011 to learn more.
  20. Now you need to apply the choices you made, here you have three options:
  21. Click the Apply to All button to apply the Header or Footer to all slides in your presentation.
  22. Click the Apply button to apply the Header or Footer to just the active slide in your presentation.
  23. Click the Cancel button to abandon all options selected.
  24. Save your presentation often.

See Also:

Add Headers and Footers to Slides in PowerPoint 2016 for Windows
Add Headers and Footers to Slides in PowerPoint 2013 for Windows
Add Headers and Footers to Slides in PowerPoint 2010 for Windows

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Pictures in Presentations

Is a picture is worth a thousand words? You probably have heard this adage so often that we decided not to repeat this phrase throughout this book! Now here’s some more info: the human brain uses a larger part of its area to store visual information rather than textual content. And that’s possibly because a picture describes so much more than text.

Go and get a copy of our Pictures in Presentations ebook.

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