Save and Save As Tabs of Backstage View in PowerPoint 365 for Windows

When launched, PowerPoint 365 for Windows typically opens with Backstage view. If you want to create a new presentation, you can do so using the New tab. If you want to work on any of the already created presentations, you can open them by using the various options in the Open tab.

In this tutorial, we explore the Save and Save As tabs of Backstage view, highlighted in red and green respectively within Figure 1, below:

Save
Save As

Figure 1: Save and Save As options

Save

The Save option works differently depending upon whether you are working with a new presentation or a presentation that has been saved earlier. Essentially, when you choose the File | Save option for a hitherto unsaved presentation, PowerPoint will bring up the Save As tab.

For files that are saved once with a name and save location, the Save option just saves all changes made since the presentation was last saved. The keyboard shortcut for saving files is Ctrl + S.

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If you want to save an existing file with a new name or in a new location, choose the Save As option that we discuss next.

Save As

Follow these steps to save an existing presentation as a new file in PowerPoint 365 for Windows:

1. Launch PowerPoint, and click the File menu, as shown highlighted in red within Figure 2, below.
2. 
   Figure 2: File menu
3. This action opens Backstage view. Select the Save As tab, as shown in Figure 3, below.
4. 
   Figure 3: Save As tab selected within Backstage view
5. Options within the Save As tab are explained below, as marked in Figure 3, above:

   A. Recent

   In this section, you'll find recently accessed folders, where you can conveniently save your presentation. If you find yourself saving to the same folders often, you can pin these folders. The pinned content shows up right on top. To pin a folder, just hover your cursor over any folder within the list, and click the Pin this item to the list icon, as shown highlighted in red within Figure 4, below.

   
   Figure 4: Pin this item to the list icon

   B. OneDrive

   Within this tab (or within similar tabs if you have more than one OneDrive account), you'll access your OneDrive online file locations, where you can save your presentation. To save files, you first need to sign in to your OneDrive account from within PowerPoint or any other Microsoft Office 365 program. As you can see in Figure 5, below, we can navigate our OneDrive like a local folder.

   
   Figure 5: OneDrive

   C. This PC

   This tab brings up a list of folders from your local system. You just access the folder where you want to save the file. In Figure 6, below, you can see a list of folders where you can save your presentation.

   
   Figure 6: This PC

   D. Add a Place

   Choose the Add a Place option, as shown in Figure 7, below. You can choose to add multiple OneDrive and OneDrive for Business accounts. These added accounts will show up in multiple places within the Save As tab of Backstage view. Learn more in our Add a Place tutorial.

   
   Figure 7: Add a Place

   E. Browse

   To save a presentation in an old-fashioned way, click the Browse option. Doing so brings up the Save As dialog box, as shown in Figure 8, below. You can also press the F12 keyboard shortcut to replicate this step. Next, navigate to wherever you want to save the presentation. You can save the file in any format, as explained in our File Formats in PowerPoint 365 for Windows types.

   
   Figure 8: Save As dialog box

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