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Save and Save As Tabs of Backstage View in PowerPoint 365 for Windows

Explore saving options in Backstage view of PowerPoint 365 for Windows. You can save existing files or save to a new file name, location, or file type.


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Product/Version: PowerPoint 365 for Windows

OS: Windows 10 and higher




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When launched, PowerPoint 365 for Windows typically opens with Backstage View. If you want to create a new presentation, you can do so using the New tab. If you want to work on any of the already created presentations, you can open them by using the various options in the Open tab. In this tutorial, we explore the Save and Save As tabs of Backstage view, highlighted in red and green respectively within Figure 1, below:

Save and Save As options
Figure 1: Save and Save As options

Save

The Save option works differently depending upon whether you are working with a new presentation, or a presentation that has been saved earlier. Essentially, when you choose the File | Save option for a hitherto unsaved presentation, PowerPoint will bring up the Save As tab.

For files that are saved once with a name and save location, the Save option just saves all changes made since the presentation was last saved. The keyboard shortcut for Save is Ctrl + S.

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If you want to save an existing file with a new name, or in a new location, choose the Save As option that we discuss next.

Back

Save As

Follow these steps to save an existing presentation as a new file in PowerPoint 365 for Windows:

  1. Launch PowerPoint 365 for Windows and click the File menu, as shown highlighted in red within Figure 2.
  2. File menu
    Figure 2: File menu
  3. This action opens Backstage View. Select the Save As tab as, shown in Figure 3, below.
  4. Save As tab selected within Backstage view
    Figure 3: Save As tab selected within Backstage view
  5. Options within the Save As tab are explained below, as marked in Figure 3, above:
  6. A. Recent

  7. In this section, you'll find recently accessed folders, where you can conveniently save your presentation. If you find yourself saving to the same folders often, you can pin these folders. The pinned content shows up right on top. To pin a folder, just hover your cursor over any folder within the list, and click the Pin this item to the list icon, as shown highlighted in red within Figure 4, below.
  8. Pin this item to the list icon
    Figure 4: Pin this item to the list icon
  9. B. OneDrive

  10. Within this tab (or within similar tabs if you have more than one OneDrive account), you'll access your OneDrive online file locations, where you can save your presentation. To save files, you first need to sign in to your OneDrive account from within PowerPoint or any other Microsoft Office 365 program. As you can see in Figure 5, below, we can navigate our OneDrive like a local folder.
  11. OneDrive
    Figure 5: OneDrive
  12. C. This PC

  13. This tab brings up a list of folders from your local system. You just access the folder where you want to save the file. In Figure 6, you can see a list of folders were you can save your presentation.
  14. This PC
    Figure 6: This PC
  15. D. Add a Place

  16. Choose the Add a Place option, as shown in Figure 7. You can choose to add multiple OneDrive and OneDrive for Business accounts. These added accounts will show up as multiple places within the Save As tab of Backstage view. Learn more in our Add a Place tutorial.
  17. Add a Place
    Figure 7: Add a Place
  18. E. Browse

  19. To save a presentation in an old-fashioned way, click the Browse option. This brings up the Save As dialog box, as shown in Figure 8. Navigate to wherever you want to save the presentation. You can save the file into any format as explained in our File Formats in PowerPoint 365 for Windows types).
  20. Save As dialog box
    Figure 8: Save As dialog box
  21. Back

See Also:

File Types, File Menu, and Backstage View: Save and Save As Tabs in Backstage View in PowerPoint (Glossary Page)

Save and Save As Tabs of Backstage View in PowerPoint 365 for Windows
Save and Save As Tabs of Backstage View in PowerPoint 2019 for Windows
Save and Save As Tabs of Backstage View in PowerPoint 2016 for Windows
Save and Save As Tabs of Backstage View in PowerPoint 2013 for Windows
Save and Save As Tabs of Backstage View in PowerPoint 2010 for Windows

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