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Using Outline View in PowerPoint 2016 for Mac

Learn how to use Outline view in PowerPoint 2016 for Mac. This view shows the structure of your PowerPoint presentation and reveals slides with missing titles.


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Product/Version: PowerPoint 2016 for Mac

OS: Mac OS X



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Even though the Outline view is new for PowerPoint 2016 for Mac, it's not absolutely new since you always had access to your presentation's text outline through the alternating Slides and Outline panes on the left side of the PowerPoint interface. What's changed though is that you no longer need to switch tabs within the Pane, as you would do in PowerPoint 2011. Now you just access the outline within a new view! The Outline view displays all the text contained within the title and text placeholders of your slides.

Here's a walkthrough of Outline view:

  1. First open a presentation which has at least a few slides populated with text. Then access the View tab of the Ribbon and click the Outline View button, as shown highlighted in red within Figure 1.
  2. Outline button within Presentation Views group
    Figure 1: Outline button within Presentation Views group
  3. This opens the Outline Pane on the left side of PowerPoint 2016 for Mac interface (highlighted in red within Figure 2, below). Note that this replaces the Slides Pane that shows up in Normal view. As you can see in Figure 2, below, the Outline Pane displays a list of the slide titles and text placeholders in an outline format. You can resize the Outline Pane to occupy a larger part of the onscreen area.
  4. Outline Pane within PowerPoint interface
    Figure 2: Outline Pane within PowerPoint interface
  5. Within the Outline Pane, you can see the title and text content of the slides, as shown in Figure 3. Also, you can use the scroll bar to move and navigate up and down the Outline Pane, as shown highlighted in red within Figure 3.
  6. Scroll bar within Outline Pane
    Figure 3: Scroll bar within Outline Pane
  7. Also, many Outline options are available through right-click menus within the Outline Pane, as shown in Figure 4. These options are explained in our Outline Pane Options PowerPoint 2016 for Mac tutorial.
  8. Outline edit options
    Figure 4: Outline edit options
Tip: Use + 4 shortcut key to switch to Outline view. And, use + 1 shortcut key to shift to Normal view.

See Also:

01-07-04 - Views: Using Outline View in PowerPoint (Glossary Page)

Using Outline View in PowerPoint 365 for Windows
Using Outline View in PowerPoint 365 for Mac
Using Outline View in PowerPoint 2019 for Windows
Using Outline View in PowerPoint 2016 for Windows
Using Outline View in PowerPoint 2013 for Windows
Using Outline View in PowerPoint 2011 for Mac
Using Outline View in PowerPoint 2010 for Windows

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