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Reset, Export, and Import Ribbon Customizations in PowerPoint 2016 for Windows

Learn how to reset, export, and import Ribbon customizations in PowerPoint 2016 for Windows.


Product/Version: PowerPoint 2016 for Windows

OS: Windows 7 and higher

PowerPoint 2016 allows you to customize the Ribbon in a number of ways. You can add Ribbon tabs, add Groups, and populate these with commands. And if you think you made a mess and were better off with the defaults, then you can always get back to square one. On a more positive front, you can share your customizations with friends and colleagues, or also your other computers. And you can export your customizations to a file saved as a backup for a rainy day!

If you want to Reset, Export, or Import your Ribbon customizations, follow these steps:

  1. You must first access the PowerPoint Options dialog box. There are several ways to access these options. The easiest way is to right-click anywhere on the Ribbon, and then to choose the Customize the Ribbon option from the resultant menu, as shown highlighted in red within Figure 1.
  2. Customize the Ribbon option
    Figure 1: Customize the Ribbon option
  3. Alternatively, access the File menu and choose Options (highlighted in blue within Figure 2).
  4. Options within File menu
    Figure 2: Options within File menu
  5. Also, if you are a keyboard aficionado, you can quickly press the Alt+F keys together, and then press T.
  6. PowerPoint Keyboard Shortcuts

    PowerPoint Keyboard Shortcuts

    Do you want more keyboard shortcuts?

    Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.

  7. Either way, this opens the PowerPoint Options dialog box, as shown in Figure 3. Make sure you choose the Customize Ribbon option within the sidebar. This shows the relevant options on the right side of the dialog box (see Figure 3 again). All the options we will explore in this tutorial are within the Customizations area, highlighted in red within Figure 3, below.
  8. PowerPoint Options dialog box
    Figure 3: PowerPoint Options dialog box
  9. Let us first explore how you can import and export customizations. To do so, click the Import/Export button (highlighted in red within Figure 4, below). From the resultant drop-down menu, you can select the Export all customizations option (highlighted in blue within Figure 4) to export your Ribbon customizations.
  10. Export all customizations option
    Figure 4: Export all customizations option
  11. This brings up the File Save dialog box, as shown in Figure 5. Provide a name and location for your customizations file, and click the Save button.
  12. File Save dialog box
    Figure 5: File Save dialog box
  13. You import customizations in the same way. Access the drop-down menu shown in Figure 4, and choose the Import customization file option (highlighted in blue within Figure 6).
  14. Import customization file option
    Figure 6: Import customization file option
  15. This opens the File Open dialog box, as shown in Figure 7. Here, navigate and locate your (.exportedUI) file, and select it. When done, click the Open button.
  16. File Open dialog box
    Figure 7: File Open dialog box
  17. This will bring up a Microsoft Office window, as shown in Figure 8. Click the Yes button to replace all existing Ribbon customization.
  18. Microsoft Office window
    Figure 8: Microsoft Office window
  19. This will replace all the customizations to match the customizations imported from the file.
  20. To reset all your customizations, click the Reset button (highlighted in red within Figure 9). The resultant drop-down menu provides two options, as shown highlighted in blue within Figure 9:
  • The Reset only selected Ribbon tab option will only reset the customization of the selected Ribbon tab. In our example, the Home tab is selected (highlighted in green within Figure 9, below). So all customizations made to this tab will be reset.
  • The Reset all customizations option resets all the customization done for your Ribbon tabs, it's like restoring the Ribbon tabs to the state when you used PowerPoint the first time after installation.
  1. Reset drop-down menu
    Figure 9: Reset drop-down menu
  2. Click OK to apply changes made within the PowerPoint Options dialog box, and go back to the PowerPoint 2016 interface. Alternatively, press the Cancel button to go back without making any changes.

See Also:

Reset, Export, and Import Ribbon Customizations in PowerPoint 2016 for Mac
Reset, Export, and Import Ribbon Customizations in PowerPoint 2013 for Windows

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