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Add Headers and Footers to Notes and Handout Pages in PowerPoint 2016 for Windows

Add Headers and Footers to Notes and Handout pages in PowerPoint 2016 for Windows. These options allow you to create distinctive, branded Notes and Handout pages.


Author:

Product/Version: PowerPoint 2016 for Windows

OS: Windows 7 and higher






Unlike slides which are primarily presented through a display device such as a monitor, TV screen or projector, the Notes and Handout pages in PowerPoint are essentially intended for printing. In this tutorial, we will explore how you can add Headers and Footers to make your printed Notes and Handout pages more professional-looking and useful.

The terms Header and Footer typically come from word processing programs. They denote repeated elements that show at the top and bottom of every page. Headers and Footers work similarly on PowerPoint Notes and Handout pages. Explore Figure 1 below where all Header and Footer elements that you can place in Notes (left side) and Handouts (right side) are shown.

Header and Footer elements in Notes and Handouts
Figure 1: Header and Footer elements in Notes and Handouts

Typically, the term Header and Footer denotes four placeholders:

A. Date (marked in blue within Figure 1).

B. Footer (marked in orange within Figure 1). You can add a message, a company name, or anything you want to be visible on all slides here.

C. Page number (marked in green within Figure 1).

D. Header (marked in red within Figure 1). You can add a message, a company name, or anything you want to be visible on all slides here.

In this tutorial, you'll learn how to make these Header and Footer elements visible on your slides in PowerPoint 2016:

  1. Open the presentation where you want to add any Header or Footer elements. Choose the Insert tab of the Ribbon, as shown in Figure 2 (highlighted in red).
  2. Insert tab of the Ribbon
    Figure 2: Insert tab of the Ribbon
  3. Within the Insert tab, click the Header & Footer button (highlighted in red within Figure 3).
  4. Header & Footer button
    Figure 3: Header & Footer button
  5. Tip: You can also click the Date & Time or Slide Number buttons, to summon the same Header and Footer dialog box!
  6. This brings up the Header and Footer dialog box, as shown in Figure 4. Make sure you select the Notes and Handouts tab, as shown highlighted in red within Figure 4.
  7. Notes and Handouts tab within Header and Footer dialog box
    Figure 4: Notes and Handouts tab within Header and Footer dialog box
  8. Note that the options you select or deselect within this tab will affect the Notes and Handout pages you see onscreen or print. All these options are explained below, as marked in Figure 4, above:
  9. A. Date and time

  10. Select this check-box to make the date appear on your Handout and Notes pages. Then choose whether you want the Date and time to Update Automatically, or set them to Fixed, to achieve any of the results explained below:
  11. Update Automatically

  12. Select this radio button and then open the drop-down list (see Figure 5) to choose a date (or date and time) format. You can even choose the Language and Calendar type. Changing these options may show different options within the drop-down list you see in Figure 5.
  13. Date (or date and time) format drop-down list
    Figure 5: Date (or date and time) format drop-down list
  14. Note: The Language and Calendar type options may be grayed out if you don't have more than one proofing language installed for PowerPoint 2016 (and Office 2016). Once you have additional languages installed, both these options will be available as shown below in Figure 6.

    Adding date and time formats for foreign languages and calendars
    Figure 6: Adding date and time formats for foreign languages and calendars

    Fixed

  15. Select this radio button and enter a date in the box, as shown in Figure 7 (highlighted in red). By default, this uses the current date. Also the date remains the same no matter when or where you edit or deliver your presentation.
  16. Fixed radio button selected
    Figure 7: Fixed radio button selected
  17. Tip: If you choose the Fixed option, you can actually add anything else, even if it is not a date! Type whatever you want to appear within the Date placeholder.

    B. Page number

  18. Select this check-box to enable the page number to be visible on your Notes and Handout pages.
  19. C. Header

  20. Select this check-box to make Header visible on the Notes and Handout page in your presentation. Additionally, when this check-box is selected, the box below gets activated as shown in Figure 8. Where you can enter the content of the header. Typically, users like to type in stuff like Company's name, etc. in this area.
  21. Add header text
    Figure 8: Add header text
  22. D. Footer

  23. This check-box when selected, makes the Footer visible on Notes and Handout pages in your presentation. Additionally, when this check-box is selected, the box below gets activated as shown in Figure 9, where you can enter the content of the footer. Typically, users like to type in stuff like Confidential, Draft, etc. in this area, or even copyright notices.
  24. Add footer text
    Figure 9: Add footer text
  25. You can similarly add and edit Headers and Footers in your slides. Look at our Add Headers and Footers to Slides in PowerPoint 2016 tutorial to learn more.
  26. Now, click the Apply to All button to apply the Header or Footer to Notes and Handout pages in your presentation.
  27. Save your presentation often.

See Also:

Headers and Footers: Add Headers and Footers to Notes and Handout Pages in PowerPoint (Index Page)

Add Headers and Footers to Notes and Handout Pages in PowerPoint 365 for Mac
Add Headers and Footers to Notes and Handout Pages in PowerPoint 2013 for Windows
Add Headers and Footers to Notes and Handout Pages in PowerPoint 2011 for Mac
Add Headers and Footers to Notes and Handout Pages in PowerPoint 2010 for Windows

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