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Views in PowerPoint 2016 for Windows

Learn about various views that allow you to edit and show slides in PowerPoint 2016 for Windows.


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Product/Version: PowerPoint 2016 for Windows

OS: Windows 7 and higher






Your slides remain the same, yet the various views in PowerPoint make exploring those same slides a little different. This approach makes sense because viewing slides in Slide Show view gives an entirely different perspective than editing them in Normal view. Further, it's easier to reorder and work with multiple slides in Slide Sorter view, and make changes to individual slides in Normal view.

All put together, PowerPoint 2016 provides you with ten different views. Eight of these views can be accessed from the View tab of the Ribbon, as shown in Figure 1. Then click on any of the buttons in the Presentation Views and Master Views group. All views are explained in more detail in separate, linked pages.

View tab of the Ribbon
Figure 1: View tab of the Ribbon

PowerPoint 2016 views accessible from the View tab of the Ribbon are:

  1. Normal view
  2. Outline view
  3. Slide Sorter view
  4. Notes Page view
  5. Reading view
  6. Slide Master view
  7. Handout Master view
  8. Notes Master view

We also explore two other views which are accessible from other tabs of the Ribbon, or elsewhere within the PowerPoint 2016 interface:

  1. Slide Show view
  2. Presenter view

Other than the View tab of the Ribbon, you can also access most of these views by clicking the four small buttons towards the right side of the Status Bar (see Figure 2).

View buttons
Figure 2: View buttons

These four buttons (explained from left to right) allow quick access to the same views. In addition to just clicking these four buttons, you can also click them along with the Shift, Ctrl, and Alt keys. The table below provides these key combinations:

  Click Shift-click Ctrl-click Alt-click
Normal Normal View Slide Master No Shortcut Brings up the Outline view
Slide Sorter Slide Sorter View Handout Master No Shortcut No Shortcut
Reading Reading View Brings up Set Up Show dialog box Goes to Browsed by an Individual view Goes to Browsed by an Individual view
Slide Show Slide Show Brings up Set Up Show dialog box Brings up the Present Online option Goes to a quarter screen Slide Show view
PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts

Do you want more keyboard shortcuts?

Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.


See Also:

Views in PowerPoint 2016 for Mac
Views in PowerPoint 2013 for Windows
Views in PowerPoint 2011 for Mac
Views in PowerPoint 2010 for Windows
Views in PowerPoint 2007 for Windows
Views in PowerPoint Online

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