The Ribbon
Ribbon Contents
The Ribbon
The Ribbon is the long strip comprising tabs with buttons across the top of the main window within the PowerPoint interface. The Ribbon contains
almost all the commands you need to work with your slides, and is designed in a way that helps you quickly find the commands that you need to
complete a task.
However, PowerPoint does have a single menu, called the
File Menu. There’s also a single, customizable toolbar called
the Quick Access Toolbar. All the other commands are found in the
various tabs of the Ribbon within the interface. The Ribbon
has several tabs, each named as you can see in Figure 1.
Figure 1: Ribbon and tabs within the PowerPoint 2016 interface
Collapse the Ribbon?
If you want more screen estate for a while, you can quickly hide the entire
Ribbon while still showing just the tabs
by pressing
Ctrl +
F1 keyboard shortcut. Press
Ctrl +
F1 again to bring back
the
Ribbon – or alternatively, just double-click any of the visible tabs. Want more keyboard shortcuts? Get a copy of our
best-selling
PowerPoint Keyboard Shortcuts e-book!
Back
Ribbon Content
The Ribbon contains many interface elements that are explained below:
- Tabs: The Ribbon contains fixed tabs such as Home, Insert, Design, etc.
Each tab contains sets of tools to create and edit slides. Other than these visible tabs, there is a hidden tab called the
Developer tab that you can easily enable, you
can easily enable this tab.
- Contextual Tabs: These tabs are special tabs within the Ribbon that are not visible all the time. They only make an
appearance when you are working with a particular slide object which can be edited using special options. Figure 2 shows the
Drawing Tools Format tab (highlighted in red) which is only activated when a shape or another drawing
object is selected on the slide.
Figure 2: Drawing Tools Format tab in the Ribbon- Group: A group of related tools within a tab is known as a Group. Figure 3 shows the Shape Styles group within the Drawing Tools Format tab.
Figure 3: Shape Styles group- A Gallery is a collection of styles or properties. Most galleries can be seen as drop-down galleries as shown in
Figure 4. To access the drop-down galleries, you click the More button (explained in the next point).
Figure 4 shows the Shape Styles gallery. All available styles can be seen as small preview thumbnails.
Figure 4: Shape Styles Gallery- The More button expands to a gallery within a Ribbon tab so that all or more options can be seen.
Figure 5 shows you the More button for the Shape Styles gallery (highlighted in
red). The two arrow buttons above the More button are used to scroll inside the gallery without
expanding it (or even after expanding it if the gallery has too many options).
Figure 5: More button- The Down Arrow is a small downward pointing triangle that's placed next to many buttons. When clicked, this displays a gallery or an additional options/sub-menu related to the selected button. You can see the Down Arrow (highlighted in
red) next to the Shape Fill option in Figure 6.
Figure 6: Down Arrow- Dialog Launcher (highlighted in red within Figure 7) is a small square
with an arrow in the lower right corner of several Groups within the Ribbon tabs. Figure 7 below
shows the dialog launcher within the Shape Styles group. As the name explains, a dialog launcher, when clicked summons a dialog
box with more advanced options.
Figure 7: Dialog Launcher
Back
