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Notes Page View in PowerPoint 2016 for Windows

Learn about Notes Page view in PowerPoint 2016.


Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher

The Notes Page is one of ten views available in PowerPoint 2016. This view shows you how your printed notes will appear. In this tutorial, we'll explore this particular view for Notes Pages and learn about the benefits of this view. First of all, the Notes page shows the speaker notes that you add to the Notes pane for each slide. Moreover, then these speaker notes are visible in three distinct places within PowerPoint, depending upon the view you choose:

  1. Within the Notes Page view that we discuss on this page -- this is mainly used while printing slides
  2. Within the Notes pane in Normal view -- this is mainly used while editing slides
  3. Within the Notes area of Presenter view -- this is mainly used while presenting slides

The Notes Page view enables you to view your speaker notes in a page view (see Figure 1). Each slide created contains its own Notes Page. You can print these pages out to use as a reference while delivering the presentation. These notes do not show on the screen during Slide Show view.

Notes Page view in PowerPoint 2016
Figure 1: Notes Page view in PowerPoint 2016

To access the Notes Page view (without having to print them), select the View tab on the Ribbon, and click the Notes Page button (highlighted in red within Figure 2). This brings up the Notes Page view, that you have already seen in Figure 1, above.

Notes Page button
Figure 2: Notes Page button

Here is a description of the various elements within Notes Page view, as marked in Figure 1:

  1. The large box on the top half of the page is a single slide that shows the same slide that you see in Normal view.
  2. The box located on the bottom half of the page is the Notes area -- this contains the same notes that are available within the Notes pane of Normal view. You can also add notes and edit them here -- changes made here show within the Notes pane of Normal view, and vice versa. Additionally, you can also format the text content here. Select the text that you want to format and right-click to bring up the Mini Toolbar, as shown in Figure 3, below.

    Format your text using the Mini Toolbar
    Figure 3: Format your text using the Mini Toolbar
  3. Remember that you can use the Zoom slider which is placed towards the right on the Status Bar to get a better, zoomed-in view of any part of the Notes Page (see Figure 4).

    Zoom slider on the Status Bar
    Figure 4: Zoom slider on the Status Bar
Tip: Typing your speaker notes within Notes Page view or Normal view is a good way of including reminders about topics that you want to talk about while delivering a presentation.

See Also:

Notes Page View in PowerPoint 2013 for Windows
Notes Page View in PowerPoint 2011 for Mac
Notes Page View in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
PowerPoint Online for Windows and Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.

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©2000-2017, Geetesh Bajaj. All rights reserved.

since November 02, 2000