Add Headers and Footers to Slides in PowerPoint 2010 for Windows

The terms Header and Footer typically come from word processing programs. These denote repeated elements that show at the top and bottom of every page. Headers and Footers work similarly on PowerPoint slides. The Footer is a line of text that usually appears at the bottom of a slide, as shown highlighted in red within Figure 1, below.

Figure 1: Footer in PowerPoint

Typically, the Footer area includes three placeholders:

1. Date
2. Footer (You add a message, a company name, or anything you want to be visible on all slides here)
3. Slide number

By default, the footer with one or more of these three placeholders appears on every slide in a presentation, but you can change that as required. You can also move the content within the Footer area to the top of your slide, as shown highlighted in red within Figure 2, below. By doing so, you change a Footer to a Header!

Figure 2: Footer moved to the top of the slide

In this tutorial, we'll learn how to make Footers or Headers visible on your slides in PowerPoint 2010 for Windows:

1. Open the presentation where you want to add a Header or Footer. Choose the Insert tab of the Ribbon, as shown highlighted in red within Figure 3, below.
2. 
   Figure 3: Insert tab of the Ribbon
2. Within the Insert tab, locate the Text group, then click the Header & Footer button, as shown highlighted in red within Figure 4, below.
3. 
   Figure 4: Header & Footer button

   Alternate Options

   You can also click the Date & Time or Slide Number buttons, to summon the same Header and Footer dialog box!

3. You'll see the Header and Footer dialog box, as shown in Figure 5, below.
4. 
   Figure 5: Slide tab within Header and Footer dialog box
5. Make sure that the Slide tab is selected within the Header and Footer dialog box, so that the options you select or deselect will only affect the slides you see onscreen rather than your printed handouts. All these options are explained below, as marked in Figure 5, above:

   A. Date and time

   Select this check-box to make the date appear on your slide(s). Then, choose whether you want the Date and time to Update Automatically, or set them to Fixed:

   Update Automatically

   Select this radio button and then open the drop-down list, as shown in Figure 6, below, to choose a date (or date and time) format. You can even choose the Language and Calendar type, changing these options may show different options within the drop-down list, as shown in Figure 6.

   
   Figure 6: Date (or date and time) format drop-down list

   Language and Calendar Options Not Available?

   The Language and Calendar type options may be greyed out if you don't have more than one proofing language installed for PowerPoint 2010 (and Office 2010), once you have additional languages installed, both these options will be available, as shown in Figure 7, below.

   
   Figure 7: Adding date and time formats for foreign languages and calendars

   Fixed

   Select this radio button and enter a date in the text box, as shown highlighted in red within Figure 8, below. By default, this uses the current date, also the date remains the same no matter when or where you edit or deliver your presentation.

   
   Figure 8: Fixed radio button selected

   'Fixed' Can be Anything

   If you choose the Fixed option, you can actually add anything else, even if it is not a date! Type whatever you want to appear within the Date placeholder.

   B. Slide number

   Select this check-box to enable the slide number to be visible on your slide(s). Learn more in our Working with Slide Numbers tutorials.

   C. Footer

   This check-box, when selected, makes the Footer visible on all the slides of your presentation. Also, when this check-box is selected, the text box below gets activated where you can enter the content of the footer, as shown in Figure 9, below. Typically, users like to type in stuff like Confidential, Draft, etc. in this area, or even copyright notices.

   
   Figure 9: Add footer text

   D. Don't show on title slide

   This check-box will enable selected options on all slides except the Title slide.

   You can similarly add and edit Headers and Footers in your Notes and Handout pages. Look at our Add Headers and Footers to Notes and Handout pages in PowerPoint 2010 to learn more.

4. Now, you need to apply the choices you made. Here you have two options:
5. Click the Apply to All button to apply the Header or Footer to all slides in your presentation.
6. Click the Apply button to apply the Header or Footer to just the active slide in your presentation.
5. Save your presentation often.