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Recent Tab of Backstage View in PowerPoint 2016 for Mac

Learn about the Recent option within Backstage view in PowerPoint 2016 for Mac. Recent files help you continue working with files you used a while ago.


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Product/Version: PowerPoint 2016 for Mac

OS: Mac OS X




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The Recent option within the Backstage View provides you with a list of recently opened presentations so that you can quickly select the one that you want to work upon. Further, the Recent option provides you with a couple of other tricks.

Follow these steps to explore the Recent tab of Backstage View in PowerPoint 2016 for Mac:

  1. To access Backstage view click the File icon, as shown in Figure 1, below. The File icon (highlighted in blue) is placed at the left extreme of the Quick Access Toolbar.
  2. File icon in QAT
    Figure 1: File icon in QAT
  3. Alternatively, select the File | New from Template menu option as shown in Figure 2.
  4. New from Template option
    Figure 2: New from Template option
  5. This action opens Backstage View. Select the Recent tab as shown highlighted in blue in Figure 3.
  6. Recent tab selected within Backstage view
    Figure 3: Recent tab selected within Backstage view
  7. Options within this Recent tab are explained below, as marked in Figure 3, above:
  8. A. All

  9. This is the default option, and shows all recent presentations.
  10. B. Pinned

  11. Here, you can see presentations that you have 'pinned' to the Recent tab. If you want any presentation to be available easily to you, you will pin the presentation file by:
  12. a. Hover your cursor over any file listed in the All list, so that you can see the pushpin icon towards the right, as shown in Figure 4, below.
  13. Hover to see the pushpin icon
    Figure 4: Hover to see the pushpin icon
  14. b. Now, click on the pushpin to pin your presentation file to the top of the All list, as shown in Figure 5, below. The same file will also show up in the Pinned list, as shown in Figure 6, below.
  15. Click the pushpin to add to top of list
    Figure 5: Click the pushpin to add to top of list
  16. Pinned presentation file
    Figure 6: Pinned presentation file
  17. c. To remove a pinned file, click the pushpin again.
  18. C. Search

  19. Type in a name or a partial name of a file to search the Recent files list.
  20. You can click the Open button to open a selected file, or click the Cancel button to dismiss the Recent tab.

See Also:

File Types, File Menu, and Backstage View: Recent Tab of Backstage View (Glossary Page)

Recent Tab of Backstage View in PowerPoint 365 for Windows
Recent Tab of Backstage View in PowerPoint 365 for Mac
Recent Tab of Backstage View in PowerPoint 2019 for Windows
Recent Tab of Backstage View in PowerPoint 2010 for Windows

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