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Reuse Slides in PowerPoint 2016 for Windows

Learn how to reuse slides in PowerPoint 2016 for Windows.


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Product/Version: PowerPoint 2016 for Windows

OS: Windows 7 and higher






Reusing your existing slides can be a great help: first you need not recreate stuff you already have and secondly you are saving so much time that you can use more effectively to practice your presentation! Having said that, always start by creating an outline of your presentation. This is important because it gives you an opportunity to plan your slides all over again. Thereafter, reuse any existing slides. PowerPoint provides a quick command that locates specific slides, and enables you to add them to the active presentation. While this process works the same way in all versions of PowerPoint, there are small interface changes. In this tutorial, we'll show you how to reuse slides in PowerPoint 2016 for Windows:

  1. Within PowerPoint, open your existing presentation, as shown in Figure 1.
  2. Presentation opened within PowerPoint 2016
    Figure 1: Presentation opened within PowerPoint 2016
  3. Note: Copied slides will always be inserted after the selected slide in the active presentation.
  4. Select the slide after which you want to add new slides. Thereafter, access the Home tab of the Ribbon, and click the lower half of the New Slide button (highlighted in red within Figure 2) to bring up the drop-down menu that you see in Figure 2. Within the drop-down menu, select the Reuse Slides option (highlighted in blue within Figure 2).
  5. Reuse Slides option
    Figure 2: Reuse Slides option
  6. This will open the Reuse Slides Task Pane, as shown highlighted in red within Figure 3.
  7. Reuse Slides Task Pane
    Figure 3: Reuse Slides Task Pane
  8. Within the Reuse Slides Task Pane click the Browse button to bring up a contextual menu with two options, as shown in Figure 4:
  9. Browse button contextual menu
    Figure 4: Browse button contextual menu
  10. Browse Slide Library lets you access slides from a Microsoft Office SharePoint Library. This option will only work if a Slide Library is set up for you. Do note that Slide Libraries are typically set up by large companies. If you are not sure about what happens in your company, ask your system administrator for help.
  11. Browse File brings up a dialog box that lets you locate the presentation on your computer. The rest of instructions on this page assume you chose this option.
  12. Choose the Browse File option to bring up the Browse dialog box as shown in Figure 5. Locate the presentation you want to use as a source to import slides, and click the Open button.
  13. Browse dialog box
    Figure 5: Browse dialog box
  14. The selected file will be opened within the Reuse Slides Task Pane displaying individual slide previews and their corresponding slide titles that can be seen in Figure 6.
  15. Slides in Reuse Slides Task Pane
    Figure 6: Slides in Reuse Slides Task Pane
  16. Note: To retain the slide formatting of the original slide, make sure to select the Keep source formatting check-box (highlighted in red within Figure 6, above). If you do not select this check-box, the copied slide will take on the slide formatting using the design template of the new presentation.
  17. To add a slide, just click on it within the Task Pane. Otherwise, right-click on a slide and from the contextual menu that appears (see Figure 7), choose an option, these options are explained below:
  18. Insert slide(s) options
    Figure 7: Insert slide(s) options
  19. Insert Slide

  20. This will insert the slide into the active presentation and the slide will use the Theme of the active presentation.
  21. Insert All Slides

  22. This will insert all the slides into the active presentation and all the slides will use the Theme of the active presentation.
  23. Apply Theme to All Slides

  24. This option will apply the Theme of the selected slide to all the slides in the active presentation. No actual slides are inserted.
  25. Apply Theme to Selected Slides

  26. This option will apply the Theme of the selected slide to selected slides in the active presentation. No actual slides are inserted.
  27. In Figure 8, you can see that the selected slide has been added to the new presentation below the first slide.
  28. Added slide
    Figure 8: Added slide
  29. Save the presentation.

Additionally, you can also reuse older slides using the drag and drop process, this is explained in our Reuse Slides through Drag and Drop in PowerPoint 2016 tutorial.


See Also:

Reuse Slides in PowerPoint 2013 for Windows
Reuse Slides in PowerPoint 2011 for Mac
Reuse Slides in PowerPoint 2010 for Windows
Reuse Slides in PowerPoint 2008 for Mac
Reuse Slides in PowerPoint 2007 for Windows
Reuse Slides in PowerPoint 2003 for Windows

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Night Sky Starlit Backgrounds

The ZIP file that you will download contains five Night Sky Starlit Backgrounds in three resolutions: Full Size: 4000x2250 pixels (16:9), Widescreen Size: 1365x768 pixels (16:9), and Standard Size: 1024x768 (4:3). Also included are five PowerPoint Presentations with Night Sky Starlit Backgrounds, set to work with the Morph transition. Yes, these background designs can also animate between slides using PowerPoint's Morph transition.

Go ahead and get this product! You’ll see the price on the order page

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