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Presenter View in PowerPoint 2010 for Windows

Learn about Presenter view in PowerPoint 2010.

Author: Geetesh Bajaj

Product/Version: Microsoft PowerPoint 2010
OS: Microsoft Windows 8 / 7 / Vista, and XP

Date Created: August 3rd 2011
Last Updated: August 3rd 2011

Presenter View is a great PowerPoint feature that many users have heard about, and want to use -- but most don't know where to begin. Fortunately, this article can be a great beginning. Presenter View is a special view available only on your laptop or the computer you are presenting from -- all the while, the secondary output, typically the projected slide is in Slide Show view. One warning though, do not start using Presenter View for the first time in front of a live audience (even though they typically don't see that view). Always test it first and make sure you know how to change settings -- when you are comfortable with all these options, you can then go ahead and use Presenter View.

If you have two display outputs such as two monitors or a laptop connected to a projector or LCD, you can opt to show Presenter View in one of the displays while the other continues to show Slide Show view. To use Presenter View, make sure that your computer has multiple monitor capabilities set to display an extended view. So what is extended view? Extended view is where your primary display extends to your secondary display -- thus both displays show different areas of your extended desktop. This is the opposite of mirrored view, in which both your primary and secondary displays show the same visual content.

To turn on the Presenter View, chose the Set Up Slide Show option in the Slide Show tab of the Ribbon. Presenter View (see Figure 1) is a great way for you to to control the view of your presentation with slide thumbnails, navigation controls, and speaker notes at your disposal on one computer (your laptop, for example), while the audience views the notes-free full screen presentation on another display (normally the projection).

Presenter View in PowerPoint
Figure 1: Presenter View

Presenter View interface options are explained below:

Audience view: This area shows the slide which will be displayed on the projected screen (or the secondary display).
Slide notes: This area displays the Slide notes for the active slide. You can add slide notes in the Notes pane.
Navigation buttons: These are four navigation and annotation buttons. These individual buttons (from left to right) are for Previous Slide, Pen, Menu, and Next Slide -- a description of these buttons is available on the Slide Show view page.
Information: Here you'll get info about how many slides are contained in the open presentation, the time spent since you started delivering the active presentation, and a clock.
Zoom: Options in this area allow you to zoom in/out the slide notes.
Slide thumbnails: Here you can see all the slides in your presentation as thumbnails -- there is a scrollbar below the thumbnails that lets you navigate between slides -- any slide you click becomes the slide being shown to the audience. So, if you were running short of time, you could easily go from slide 8 to 11 and skip slides 9 and 10 -- the audience will not know that you skipped those slides.

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