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Open and Close Tabs of Backstage View in PowerPoint 365 for Mac

Learn about file opening and closing options within Backstage view in PowerPoint 365 for Mac. We explore how you can do more with the Open and Close options.


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Product/Version: PowerPoint 365 for Mac

OS: Mac OS X






When launched, PowerPoint 365 for Mac typically opens with Backstage View. If you want to create a new presentation, you can do so using the New tab. If you want to work on any of the already created presentations, you can open them by using the various options in the Open tab. Unlike in Windows versions of PowerPoint, PowerPoint 365 for Mac has no Close tab. In this tutorial, we explore the Open tab (see Figure 1):

Open tab of Backstage view in PowerPoint 365 for Mac
Figure 1: Open tab of Backstage view in PowerPoint 365 for Mac

Follow these steps to open an existing file on your computer in PowerPoint 365 for Mac:

  1. Launch PowerPoint 365 for Mac and click the Home icon, which is placed at towards the extreme left of the Quick Access Toolbar, as shown highlighted in red within Figure 2, below.
  2. Home icon in QAT
    Figure 2: Home icon in QAT
  3. This action opens Backstage View. Select the Open tab as shown in Figure 3.
  4. Open tab selected within Backstage view
    Figure 3: Open tab selected within Backstage view
  5. Options within the Open tab are explained below, as marked in Figure 3, above:
  6. A. Recent

  7. In this section, you'll find the Recent Folders list, that contains previously accessed folders, as shown in Figure 4. If any of these folders contain the presentations that you want to open, click to access the presentation, again see Figure 4.
  8. Recent Folders and Presentations
    Figure 4: Recent Folders and Presentations
  9. Atop of this, you'll also find the Search bar, as shown highlighted in red within Figure 4, above. Just type in a file name or even part of a file name. The results will look through your recent files and folders.
  10. B. OneDrive - Personal

  11. Within this tab, you'll find a list of online files stored on your OneDrive personal account. To view and open these files, you need to sign in to your OneDrive personal account from within PowerPoint or any other Microsoft Office 365 program. As you can see in Figure 5, below, we can navigate our OneDrive like a local folder.
  12. OneDrive - Personal
    Figure 5: OneDrive - Personal
  13. C. OneDrive for Business

  14. Within this tab, you'll find a list of online files stored on your OneDrive for Business account. To view and open these files, you need to sign in to your OneDrive account from within PowerPoint or any other Microsoft Office 365 program. Figure 6, below shows the Sign In window.
  15. OneDrive for Business
    Figure 6: OneDrive for Business
  16. D. On My Mac

  17. To open a presentation in an old-fashioned way, click the Browse option. This brings up the Open dialog box, as shown in Figure 7. Navigate to wherever your presentation files are saved, and you can open any of them. You'll find that PowerPoint can open files of various formats (types).
  18. On My Mac
    Figure 7: On My Mac
  19. E. Add a Place

  20. You can also choose the Add a Place option which opens the Add a Place dialog box, as shown in Figure 8. You can choose to add multiple OneDrive, OneDrive for Business, and SharePoint accounts. These added accounts will show up as multiple places within the Open tab of Backstage view. Learn more in our Add a Place tutorial.
  21. Add a Place
    Figure 8: Add a Place

See Also:

File Types, File Menu, and Backstage View: Open and Close Tabs in Backstage View in PowerPoint (Index Page)

Open and Close Tabs of Backstage View in PowerPoint 365 for Windows
Open and Close Tabs of Backstage View in PowerPoint 2019 for Windows
Open and Close Tabs of Backstage View in PowerPoint 2016 for Windows
Open and Close Tabs of Backstage View in PowerPoint 2016 for Mac
Open and Close Tabs of Backstage View in PowerPoint 2013 for Windows
Open and Close Tabs of Backstage View in PowerPoint 2010 for Windows

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