Interface in PowerPoint 2016 for Windows

Here's a quick walkthrough of the PowerPoint 2016 interface, the PowerPoint 2016 interface is quite similar to PowerPoint 2013.

PowerPoint 2016 opens with a Presentation Gallery as shown in Figure 1. The Presentation Gallery provides several ways to start your next presentation using a template, a Theme, a recent presentation, a not-so-recent presentation, or even a blank presentation. Once you make choices in this Presentation Gallery, you see the actual PowerPoint interface.

Figure 1: PowerPoint 2016 Presentation Gallery

Figure 2 shows a screenshot of the PowerPoint 2016 interface, each part of the interface is explained later in this page.

Figure 2: PowerPoint 2016 interface

A. File Menu and Backstage View

When you click the File menu, you see the Backstage view that contains all the creation, save, share, and print options for your presentations, as shown in Figure 3.

Figure 3: File Menu leads to the Backstage View

B. Quick Access Toolbar (QAT)

Is a customizable toolbar placed by default above the Ribbon, here you can add icons for your often used commands. The QAT can also be placed below the Ribbon.

C. Ribbon

The Ribbon has tabs which in turn contain groups of buttons for various options, some groups also contain galleries (for example galleries for Themes and Theme Colors).

D. Slides Pane

Located on the left side of the interface, the Slides pane shows thumbnails of all the slides in the open presentation.

E. Slide Area

Displays the active slide. Learn more in our Slide Area in PowerPoint 2016 tutorial.

F. Task Pane

The Task Pane contains more options and appears when you choose an option in one of the Ribbon tabs. For example if you click the Format Background button within the Design tab of the Ribbon, the Format Background task pane opens (refer to Figure 1, shown earlier on this page).

G. Status Bar

A horizontal strip that provides information about the opened presentation like slide number, applied Theme, etc. It also includes the view and zoom options. Learn more in our Status Bar in PowerPoint 2016 tutorial. The View buttons are explained later in this page (see point I).

H. Notes Pane

Right below the active slide, this is where the speaker notes are written for the current slide. Note that none of this content is visible on the actual slide while presenting, although it is visible in both Notes Page view and Presenter view. Learn more in our Notes Pane in PowerPoint 2016 tutorial.

I. View Buttons

Essentially there are three view buttons on the Status Bar displayed towards the left of the zoom-in and zoom-out options:

• Normal: If you are in some other view such as Slide Sorter view, click the Normal button on the Status Bar to switch to Normal view. Shift-clicking this button gets you to Slide Master view.
• Slide Sorter: Click this button to switch from any other view to Slide Sorter view. The Slide Sorter view displays zoom-able thumbnails of every slide in the open presentation. Shift-clicking this button gets you to Handout Master view.
• Reading View: Click this button to switch from any other view to Reading view.
• Slide Show: Show the presentation as a full screen slide show from the current selected slide. Shift-clicking brings up the Set Up Show dialog box.

J. Mini Toolbar

This toolbar is not shown in the Figure 3, shown earlier on this page, it's a semitransparent floating toolbar that spawns right next to selected text, hover the cursor upon it, and you can see the Mini Toolbar, as shown in Figure 4. And, it is also available instantly with a right-click.

Figure 4: Mini Toolbar