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Adding Commands to Custom Groups in PowerPoint 2016 for Mac

Learn how to add commands to custom groups in PowerPoint 2016 for Mac.


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Product/Version: PowerPoint 2016 for Mac

OS: Mac OS X






If you want to really benefit from customizing your Ribbon in PowerPoint 2016 for Mac, then certainly add some commands that are not placed by default within any of the Ribbon tabs. You’ll notice that all commands are placed within Groups. Whatever your intent may be, you cannot place any commands within the existing Groups that are built within PowerPoint. You first need to add a custom Group within any of the tabs available in the Ribbon. Thereafter, you need to populate them with commands.

What is a Group?

Within a Ribbon tab, all commands are placed within Groups. You can learn more in our Working with Custom Groups in Ribbon Tabs in PowerPoint 2016 for Mac tutorial.

Follow these steps to learn how to add commands to custom groups:

  1. You first need to bring up the Ribbon & Toolbar dialog box. There are two ways to access this dialog box. The easier way is to click the down-arrow on the Quick Access Toolbar, and to choose the More Commands option from the resultant menu, as shown highlighted in red within Figure 1.
  2. More Commands option
    Figure 1: More Commands option
  3. Alternatively, choose the PowerPoint | Preferences menu option as shown in Figure 2.
  4. Access PowerPoint Preferences
    Figure 2: PowerPoint | Preferences menu option
  5. This opens the PowerPoint Preferences dialog box, as shown in Figure 3. Within this dialog box, select the Ribbon & Toolbar option (highlighted in red within Figure 3).
  6. Ribbon & Toolbar option
    Figure 3: Ribbon & Toolbar option
  7. Either way, this opens the PowerPoint Options dialog box, as shown in Figure 4. Make sure that the Ribbon tab is selected (refer to Figure 4 again). Note that we added a new Ribbon tab (highlighted in red within Figure 4), and this tab contains a new Group named Ind-Group-1.
  8. PowerPoint Options dialog box showing Custom group within new Ribbon tab
    Figure 4: PowerPoint Options dialog box showing Custom group within new Ribbon tab
  9. Now choose the custom Ribbon tab you have already added. This should contain a new custom Group (highlighted in red within Figure 4, above). As you can see, our custom group is bereft of any commands.
  10. To add commands within this custom group, make sure you select the custom group first, as shown highlighted in red within Figure 5.
  11. Custom group selected to add commands
    Figure 5: Custom group selected
  12. Next, choose any of the commands you want to add from within the Choose commands from list (shown highlighted in blue within Figure 5, above). Once you select the command, just click the Add button (highlighted in green within Figure 5, above).
  13. Note: In Figure 5 above, you can see that we chose the Popular Commands category within in the Choose commands from list. You can click the down-arrow within the commands selection area to bring up the Choose commands from drop-down list to find out more command categories, as shown in Figure 6.

    List of other command categories
    Figure 6: List of other command categories

  14. This will add the selected command within the custom group, as shown in Figure 7.
  15. Command added within custom group
    Figure 7: Command added within custom group
  16. Similarly, continue adding more commands. Figure 8 below shows more commands added to the custom group.
  17. More commands added within custom group
    Figure 8: More commands added within custom group
  18. When done, click the OK button within the PowerPoint Options dialog box to get back to PowerPoint interface. Figure 9, below shows all the new commands added within the custom group.
  19. Added commands showing on the Ribbon
    Figure 9: Added commands showing on the Ribbon

See Also:

Adding Commands to Custom Groups in PowerPoint 2016 for Windows
Adding Commands to Custom Groups in PowerPoint 2013 for Windows
Adding Commands to Custom Groups in PowerPoint 2010 for Windows

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