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Adding Commands to Custom Groups in PowerPoint 2019 for Windows

Learn how to add commands to custom groups in PowerPoint 2019 for Windows. This sort of personalization can help you customize your PowerPoint interface.


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Product/Version: PowerPoint 2019 for Windows

OS: Windows 10 and higher






If you want to really benefit from customizing your Ribbon in PowerPoint 2019 for Windows, then you will certainly want to add some commands, beyond the ones that are placed by default within any of the Ribbon tabs. You’ll notice that all commands are placed within Groups. Whatever your intent may be, you cannot place any commands within the existing Groups that are built within PowerPoint. You first need to add a custom Group within any of the tabs available in the Ribbon. Thereafter, you need to populate them with commands.

What is a Group?

Within a Ribbon tab, all commands are placed within Groups. You can learn more in our Working with Custom Groups in Ribbon Tabs in PowerPoint 2019 for Windows tutorial.

Follow these steps to learn how to add commands to custom groups:

  1. You first need to bring up the PowerPoint Options dialog box. There are several ways to access these options. The easiest way is to right-click anywhere on the Ribbon, and then to choose the Customize the Ribbon option from the resultant menu, as shown highlighted in red within Figure 1.
  2. Customize the Ribbon option
    Figure 1: Customize the Ribbon option
  3. Alternatively, access the File menu and choose Options (highlighted in green within Figure 2).
  4. Options within File menu
    Figure 2: Options within File menu
  5. Note: Also, if you are a keyboard aficionado, you can quickly press the Alt + F keys together, and then press T.
    PowerPoint Keyboard Shortcuts

    PowerPoint Keyboard Shortcuts

    Do you want more keyboard shortcuts?

    Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.

  6. Either way, this opens the PowerPoint Options dialog box, as shown in Figure 3. Make sure you choose the Customize Ribbon option within the sidebar. This shows the relevant options on the right side of the PowerPoint Options dialog box (see Figure 3 again).
  7. PowerPoint Options dialog box
    Figure 3: PowerPoint Options dialog box
  8. Now choose the custom Ribbon tab you have already added. This should contain a new custom Group (highlighted in red within Figure 3, above). As you can see, our custom group is bereft of any commands.
  9. To add commands within this custom group, make sure you select the custom group first, as shown highlighted in red within Figure 4.
  10. Custom group selected
    Figure 4: Custom group selected
  11. Next, choose any of the commands you want to add from within the Choose commands from list (shown highlighted in blue within Figure 4, above). Once you select the command, just click the Add button (highlighted in green within Figure 4, above).
  12. Note: In Figure 4 above, you can see that we chose the Popular Commands category within in the Choose commands from list. You can click the down-arrow within the commands selection area to bring up the Choose commands from drop-down list to find out more command categories, as shown in Figure 5.
  13. List of other command categories
    Figure 5: List of other command categories
  14. This will add the selected command within the custom group, as shown highlighted in red within in Figure 6.
  15. Command added within custom group
    Figure 6: Command added within custom group
  16. Similarly, continue adding more commands. Figure 7 below shows more commands added to the custom group.
  17. More commands added within custom group
    Figure 7: More commands added within custom group
  18. When done, click the OK button within the PowerPoint Options dialog box to get back to PowerPoint interface. Figure 8, below shows all the new commands added within the custom group.
  19. Added commands showing on the Ribbon
    Figure 8: Added commands showing on the Ribbon

See Also:

Working with QAT and Ribbons: Adding Commands to Custom Groups in PowerPoint (Index Page)

Adding Commands to Custom Groups in PowerPoint 365 for Windows
Adding Commands to Custom Groups in PowerPoint 365 for Mac
Adding Commands to Custom Groups in PowerPoint 2016 for Windows
Adding Commands to Custom Groups in PowerPoint 2016 for Mac
Adding Commands to Custom Groups in PowerPoint 2013 for Windows
Adding Commands to Custom Groups in PowerPoint 2010 for Windows

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