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Info Tab Options in Backstage View in PowerPoint 2010 for Windows

Learn about the Info section within Backstage view in PowerPoint 2010 for Windows.


Product/Version: PowerPoint 2010 for Windows

OS: Windows XP and higher

Information is power, and within PowerPoint 2010 all the information that you need about your presentation is available in a single convenient location. This is the new Info panel of the Backstage View. This panel gives you information about permissions set for the active presentation, helps you prepare your content for sharing, and also lets you recover older versions of unsaved files. In addition, it also provides access to all the properties for a specific presentation. To access the Info panel, open the File menu, and choose the Info option, as shown in Figure 1.

Info option within File menu selected
Figure 1: Info option within File menu selected

Tip: When you click the File menu, you essentially summon PowerPoint 2010's Backstage View.

This brings up the Info panel, as shown in Figure 2.

Info panel in Backstage View
Figure 2: Info panel in Backstage View

All the options marked in Figure 2 above are explained below:

  1. Permissions: Provides several options for protecting your presentation. You can mark your presentation as "final", apply a password, make your presentation read-only, apply a digital signature, or use Information Rights Management (IRM) to control presentation access. These links below provide detailed information:

    Mark as Final
    Remove Mark as Final
    Encrypt with Password
    Remove and Change Passwords

    Sign Up for Windows Rights Management
    Using Windows Rights Management
    Advanced WRM Permissions
    Opening WRM Protected Files

    Get Started with a Digital Signature
    Acquire or Create a Digital Signature
    Creating Digital Certificates Outside PowerPoint 2010
    Enable Trusted Certificates
    Removing Certificates in Internet Explorer
    Remove Digital Signatures

    Note: If you have some media files (audio or video) contained within your presentation, then you will see an additional option within the Info tab of Backstage view. This option, called Compress Media lets you optimize any media files so that they take less space, more of this is explained in our Video Compression Options in PowerPoint 2010 tutorial.
  2. Prepare for Sharing: If you are planning to share your presentation with others, you should consider doing a quality check such as, inspect your presentation for confidential information, validate its accessibility, and check for compatibility with previous versions. You can also do a spell check, and examine the presentation for hidden data and personal information stored in comments, notes, or document properties. All these tasks can be performed within this area. These links below provide detailed information:

    Inspect Document
    Check Accessibility
    Check Compatibility
  3. Versions: In this section you can recover your unsaved presentations (if you have closed your file without saving it, or if your computer or application crashed). This link below provide detailed information:

    Recovering Presentations Manually
  4. Properties: Here you can create and modify many of the presentation’s properties.These links below provide detailed information:

    Properties of a Presentation
    Advanced Presentation Properties

We will explore all these options individually in subsequent tutorials of this series.

See Also:

Open and Close Options in Backstage View in PowerPoint 2016 for Windows
Open and Close Options in Backstage View in PowerPoint 2013 for Windows

Feature List 01 (Layout with Tabs)

The Feature List Layout comprises three sample PowerPoint presentations: one each to create a visual list for 4 features, 5 features, and 6 features. These work great when you have too much information to fit within one slide. This solution lets you use multiple slides, but the visual result is still that of one single slide!

Buy and Download Feature List 01 (Layout with Tabs) for $4.99+ (671 kb)

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