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Backstage View – Info option in PowerPoint 2010 for Windows

Learn about the Info section within Backstage view in PowerPoint 2010.

Author: Geetesh Bajaj

Product/Version: Microsoft PowerPoint 2010
OS: Microsoft Windows XP / Vista / 7 / 8

Date Created: February 13th 2012
Date Created: March 20th 2013

Information is power, and within PowerPoint 2010 all the information that you need about your presentation is available in a single convenient location. This is the new Info panel of the Backstage View. This panel gives you information about permissions set for the active presentation, helps you prepare your content for sharing, and also lets you recover older versions of unsaved files. In addition, it also provides access to all the properties for a specific presentation. To access the Info panel, open the File menu, and choose the Info option, as shown in Figure 1.

Info option within File menu selected
Figure 1: Info option within File menu selected

Tip: When you click the File menu, you essentially summon PowerPoint 2010's Backstage View.

This brings up the Info panel, as shown in Figure 2.

Info panel in Backstage View
Figure 2: Info panel in Backstage View

All the options marked in Figure 2 above are explained below:

    1. Permissions: Provides several options for protecting your presentation. You can mark your presentation as "final", apply a password, make your presentation read-only, apply a digital signature, or use Information Rights Management (IRM) to control presentation access. These links below provide detailed information:

      Mark as Final
      Remove Mark as Final

      Encrypt with Password
      Remove and Change Passwords

      Sign Up for Windows Rights Management
      Using Windows Rights Management
      Advanced WRM Permissions
      Opening WRM Protected Files

      Get Started with a Digital Signature
      Acquire or Create a Digital Signature
      Creating Digital Certificates Outside PowerPoint 2010
      Enable Trusted Certificates
      Removing Certificates in Internet Explorer
      Remove Digital Signatures

      Note: If you have some media files (audio or video) contained within your presentation -- then you will see an additional option within the Info tab of Backstage view. This option, called Compress Media lets you optimize any media files so that they take less space -- more of this is explained in our Video Compression Options in PowerPoint 2010 tutorial.

    2. Prepare for Sharing: If you are planning to share your presentation with others, you should consider doing a quality check such as, inspect your presentation for confidential information, validate its accessibility, and check for compatibility with previous versions. You can also do a spell check, and examine the presentation for hidden data and personal information stored in comments, notes, or document properties. All these tasks can be performed within this area. These links below provide detailed information:

      Inspect Document
      Check Accessibility
      Check Compatibility

    3. Versions: In this section you can recover your unsaved presentations (if you have closed your file without saving it, or if your computer or application crashed). This link below provide detailed information:

      Recovering Presentations Manually

    4. Properties: Here you can create and modify many of the presentation’s properties.These links below provide detailed information:

      Properties of a Presentation
      Advanced Presentation Properties

We will explore all these options individually in subsequent tutorials of this series.

See Also:

Backstage View - Info Pane in PowerPoint 2016 for Windows
Backstage View - Info Pane in PowerPoint 2013 for Windows


PowerPoint Keyboard Shortcuts PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2013, 2011, 2010, 2007 and 2003

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

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