Similar to
how you can add Headers and Footers to your
slides, you can also add Headers and Footers to your Notes and Handout pages. Different
from the slides which are primarily presented through a display device such as a monitor or a TV screen or a projector, Notes and Handouts are essentially intended for printing. Let us explore how to add Headers and Footers to make your printed Notes and
Handout pages look more professional and useful.
The terms Header and Footer have been taken from the word processing programs, these denote
repeated elements that show at the top and bottom of every page. Headers and Footers look similar on PowerPoint Notes and Handout
pages. Look at Figure 1 below, where all Header and Footer elements that you can add placed in
Notes (left side) and Handout (right side) pages.
Figure 1: Header and Footer elements in Notes and Handout pages
Typically, the Header and Footer denotes four placeholders for Notes and Handout pages:
- Date (marked in blue within Figure 1).
- Footer (marked in orange within Figure 1), here you can add a message,
a company name, or anything you want to be visible on your Notes and Handout pages.
- Page number (marked in green within Figure 1).
- Header (marked in red within Figure 1), you can add a message, a company
name, or anything you want to be visible on your Notes and Handout pages here.
In this tutorial, we'll learn how to make these Header and Footer elements visible on your
Notes and Handout pages:
- Open the presentation where you want to add any Header or Footer elements on your
Notes and Handout pages. Choose the Insert |
Header and Footer menu option as shown in Figure 2.
Figure 2: Header and Footer option within Insert menu
- This opens the Header and Footer dialog box, make sure you select the Notes and Handouts
tab, as shown highlighted in blue within Figure 3.
Figure 3: Notes and Handouts tab within Header and Footer dialog box
Note that the options you select or deselect within this tab will affect the Notes and Handout pages you see on screen or print. All these options are explained below, as marked in Figure 3, above:
A. Date and time
Select this check-box to make the date appear on your Notes and Handout pages. Then choose
whether you want the Date and time to Update Automatically, or set them to Fixed:
i. Update Automatically: Select this radio button and then open the drop-down list (see
Figure 4) to choose a date (or date and time) format.
Figure 4: Date (or date and time) format drop-down list
ii. Fixed: Select this radio button and enter a date in the text box, as shown in Figure 5.
By default, this uses the current date, also the date remains the same no matter when or where you edit or deliver your
presentation.
Figure 5: Fixed radio button selected
Tip: If you choose the Fixed option, you can actually add anything else, even
if it is not a date! Type whatever you want to appear within the Date placeholder.
B. Header
This check-box, when selected, makes the Header visible on Notes
and Handout pages in your presentation. Also, when this check-box is selected, the text box below gets activated
where you can enter the content of the header, as shown in Figure 6. Typically, users like to type in stuff like Company's name, etc. in this area.
Figure 6: Add header text
C. Page number
Select this check-box to enable the page number to be visible on your Notes
and Handout pages.
D. Footer
This check-box when selected makes the Footer visible on Notes
and Handout pages in your presentation. Also, when this check-box is selected, the text box below gets activated where you can enter the content of the footer, as shown in Figure 7. Typically, users like to type in stuff like Confidential, Draft, etc. in this area, or even copyright notices.
Figure 7: Add footer text
- Now, click the Apply to All button to apply the Header or Footer to Notes and Handout pages in your
presentation. You can click the Cancel button to abandon all options selected. Save your presentation often.
See Also:
Add Headers and Footers to Notes and
Handout Pages in PowerPoint 2016 for Windows
Add Headers and Footers to Notes and
Handout Pages in PowerPoint 2013 for Windows
Add Headers and Footers to Notes and
Handout Pages in PowerPoint 2010 for Windows
