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Working With Slide Numbers in PowerPoint 2016 for Windows

Learn how to add Slide Numbers on slides and Masters and more tricks on making them work to your will in PowerPoint 2016 for Windows.


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Product/Version: PowerPoint 2016 for Windows

OS: Windows 7 and higher






Introduction
Enable Slide Numbers in the Master
Troubleshooting Slide Numbers
Start Numbering from Zero
Start Slide Number from 31
Start on the Third, Fourth, or Another Slide


Introduction

If your presentation has many slides, it will be easy to identify the current slide in Slide Show view, as long as you have enabled slide numbers on your slides. In PowerPoint, you have to make these slide numbers visible since they don't show by default.

Follow these steps to add slide numbers to your individual slides in PowerPoint 2016 for Windows:

  1. Select the Insert tab of the Ribbon. Now click either the Header & Footer button, as shown highlighted in red within Figure 1, or the Slide Number button (highlighted in blue within Figure 1).
  2. Header and Footer button
    Figure 1: Header and Footer button
  3. Clicking any of these buttons brings up the Header and Footer dialog box, as shown in Figure 2. Make sure that you access the Slide tab within this dialog box. Select the Slide number check-box, as shown highlighted in red within Figure 2. Now choose any of these options:
  4. Apply to All

  5. This will apply the slide number to all slides in the active presentation.
  6. Apply

  7. This will apply the slide number to the current slide only.
  8. Header and Footer dialog box
    Figure 2: Header and Footer dialog box
  9. You can also choose the Don't show on title slide check-box (highlighted in blue within Figure 2, above) to disable the visibility of slide number on the Title Slide, the first slide in a presentation.
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Enable Slide Numbers in the Master

If the presentation has multiple Masters and/or Slide Layouts, you can enable slide numbers in Slide Master view on a particular Slide Master so that you can control which slides show the slide number and which don't.

Follow these steps to do so:

  1. Select the View tab of the Ribbon. And then click the Slide Master button, as shown highlighted in red within Figure 3.
  2. Slide Master button
    Figure 3: Slide Master button
  3. This opens Slide Master view, as shown in Figure 4.
  4. Slide Master view
    Figure 4: Slide Master view
  5. The Slides pane located on the left side of the Slide Master view has one large thumbnail that represents the Slide Master. All the smaller thumbnails represent individual Slide Layouts. Select the Master or the Layout on the left pane for which you want to enable slide numbers.
  6. Select the Insert tab of the Ribbon, and click the Header & Footer button to bring up the familiar dialog box that you last saw in Figure 2 (shown earlier in this page). Select the option to enable slide numbers.
  7. Choose Apply to All button if you want to show slide numbers in all Masters/Layouts of the presentation. Choose Apply if you want it to be visible only on the current selection (Master or Layout).
  8. Make sure you are on the Slide Master tab of the Ribbon, and click the Close Master View button to go back to Normal view.
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Troubleshooting Slide Numbers

Even if you follow steps outlined previously on this page, slide numbers may not be visible. To resolve this problem, follow this troubleshooting sequence:

  1. Check whether the slide objects are overlapping the slide numbers in both the Normal and Slide Master views.
  2. If that doesn't work, select the View tab on the Ribbon and click the Slide Master button (refer to Figure 3, shown earlier on this page).
  3. This will take you to Slide Master View. Select the Slide Master on the left pane (the larger thumbnail on the top of other smaller thumbnails). Now, click the Master Layout button, as shown highlighted in red within Figure 5.
  4. Master Layout button
    Figure 5: Master Layout button
  5. This opens the Master Layout dialog box, that you can see in Figure 6.
  6. Master Layout
    Figure 6: Master Layout
  7. Make sure that the Slide number check-box is selected as shown in Figure 6, above. If it is not selected, select it and click the OK button. If you have Multiple Masters (more than one large thumbnail on the left pane), you'll want to check the Master Layout for all the masters.
  8. Go back to Normal view by clicking the Close Master View button in the Slide Master tab of the Ribbon.
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Start Numbering from Zero

Do you want to start the numbering on your slides from zero rather than one? Or do you want to start it from 6 or 101? You can do it, just follow these steps:

  1. Choose the Design tab from the Ribbon, and click the Slide Size button (highlighted in blue within Figure 7). This brings up a drop-down menu. Select the Custom Slide Size option, as shown highlighted in red within Figure 7.
  2. Custom Slide Size option
    Figure 7: Custom Slide Size option
  3. This opens the Slide Size dialog box, as shown in Figure 8.
  4. Slide Size dialog box
    Figure 8: Slide Size dialog box
  5. Change the number in the Number slides from option, shown highlighted in red within Figure 8, above.
  6. Click the OK button to get back to your slides.
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Start Slide Number from 31

When you put in the auto number thing so that you can see what slide number you are on, can you start that at any number? Why does it have to be zero or one? Can it be 31?

Yes, it can. Learn more in our Start Slide Number from 31 post.

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Start on the Third, Fourth, or Another Slide

Typically you can start your slide numbering with any number. So yes, your first slide can be numbered fourth. But what if you want the opposite? Maybe you want your fourth slide to be numbered first!

Read more about making your fourth behave like your first slide.

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See Also:

Working With Slide Numbers in PowerPoint 2013 for Windows
Working With Slide Numbers in PowerPoint 2011 for Mac
Working With Slide Numbers in PowerPoint 2010 for Windows
Working With Slide Numbers in PowerPoint 2007 for Windows
Working With Slide Numbers in PowerPoint 2003 and 2002 for Windows

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