Working With Slide Numbers in PowerPoint 2011 for Mac

Introduction
Enable Slide Numbers within the Master
Troubleshooting Slide Numbers
Start Numbering from Zero or any other digit

Introduction

In a presentation with plenty of slides, it's quite easy to locate a specific slide as long as you know the sequence of your slide deck. You can see which slide number an active slide is within both Normal and Slide Sorter views. However, the same requirement becomes a challenge during Slide Show view, especially if you also want your audience to be able to see the slide numbers. To do so, you must enable slide numbers on the slides.

Follow these steps to add slide numbers to your individual slides in PowerPoint 2011 for Mac:

1. With your presentation open, select the Insert | Header and Footer menu option, as shown in Figure 1, below. You can also select the Slide Number option, as shown highlighted in red within Figure 1, within the same menu.
2. 
   Figure 1: Select the Header and Footer or Slide Number option within the Insert menu
2. Either option brings up the Header and Footer dialog box, as shown in Figure 2, below. Make sure that the Slide tab is active, and select the Slide number check-box as shown highlighted in red within Figure 2. You can also choose the Don't show on title slide check-box, as shown highlighted in blue within Figure 2, to disable the visibility of slide number on any slide that uses the Title slide layout. This typically is the opening slide in a presentation.
3. 
   Figure 2: Slide number check-box selected
3. Now choose any of these options:

Apply to All

4. This option will apply the slide number to all slides.

Apply

5. This option will apply the slide number to the current slide only.

Enable Slide Numbers within the Master

If the presentation has multiple Slide Masters and/or Slide Layouts, you can enable slide numbers in Slide Master view for any particular Slide Master so that you can control which slides show the slide number and which don't:

Follow these steps to do so:

1. Open your presentation and select the View | Master | Slide Master menu option, as shown in Figure 3, below.
2. 
   Figure 3: Slide Master option within the View menu
2. Doing so opens Slide Master view, as shown in Figure 4, below.
3. 
   Figure 4: Slide Master view
3. The Slides pane located on the left side of the Slide Master view has one large thumbnail that represents the Slide Master. All the smaller thumbnails below it represent individual Slide Layouts that follow the Slide Master above them. Select the required Slide Master or the Slide Layout on the left pane for which you want to enable slide numbers.
4. Select the Insert | Slide Number menu option to bring up the same dialog box, as shown in Figure 2, previously on this page. Enable slide numbers by selecting the Slide number check-box, as shown highlighted in red within Figure 2, previously on this page.
5. Choose Apply to All if you want to show slide numbers in all Masters and Layouts of the presentation, or Apply if you want the slide number to be visible on the current selection (Master or Layout).
6. Make sure you are on the Slide Master tab of the Ribbon, and click the Close button, as shown highlighted in red within Figure 4, above, to go back to the Normal view.

Troubleshooting Slide Numbers

Even after applying slide numbers, they may not show up on your slides. In that scenario, check in both the Normal and Slide Master views to find out whether any of the slide objects are overlapping the slide numbers.

If that does not help, follow this troubleshooting sequence to make slide numbers visible:

1. If you do not discover any slide object overlapping the Slide Number, select the View | Master | Slide Master menu option, as shown in Figure 3, previously on this page.
2. This action will take you to Slide Master view. Select the Slide Master on the left pane (the larger thumbnail on the top of other smaller thumbnails). Now, click the Master Elements button, as shown in Figure 5, below. Doing so opens the Master Elements drop-down gallery. Here, you will find that the Slide Number option is deselected, as shown in Figure 5.
3. 
   Figure 5: Slide Number option deselected
3. Select the Slide Number option by clicking on it. If you have Multiple Masters (more than one large thumbnail on the left pane), you need to enable the Slide Number for all of the masters as explained above.
4. Go back to the Normal view by clicking the Close button in the Slide Master tab of the Ribbon.

Start Numbering from Zero or any other digit

Do you want to start the numbering on your slides from zero rather than one? Or do you want to start it from 6 or 101? You can do it, just follow these steps:

1. Bring up the Header and Footer dialog box, as shown in Figure 6, below. This process has been explained previously on this page. Make sure that the Slide tab is active and select the Slide number check-box, as shown highlighted in red within Figure 6. Thereafter, type in the digit within the Starts at box, as shown highlighted in blue within Figure 6, at which you want to start the numbering of your slides. You can see in Figure 6, that we have typed 101.
2. 
   Figure 6: Slide number set to start at 101
2. Click the Apply to All button and get back to your slides. Now, you can see your first slide showing the number you have just typed in, as shown highlighted in red within Figure 7, below.
3. 
   Figure 7: Slide number starts at the number set