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File Menu and Backstage View in PowerPoint 2016 for Windows

Explore Backstage view in PowerPoint 2016.


Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher

How people use PowerPoint can certainly depend upon how intuitive and easy-to-discover the interface elements are. We will explore the existing features within the Backstage view which makes such features easy to access.

You access Backstage view from the File tab, as shown in Figure 1, below. The File tab (highlighted in red) is placed at the left extreme of the Ribbon.

File tab in PowerPoint 2016
Figure 1: File tab in PowerPoint 2016

Although it looks like a tab, the File tab brings up a menu on the left side of the Backstage view that it spawns, as shown in Figure 2 -- notice that there are no other menus in the PowerPoint 2016 interface. Within Backstage view, you'll find frequently used features for managing your PowerPoint presentation files. This view is also used to manage files and the data about the files, such as creating and saving files, inspecting for hidden metadata or personal information, printing slides, and setting file options.

PowerPoint 2016 Backstage view
Figure 2: PowerPoint 2016 Backstage view

When Backstage view is open, you can find eleven options on the left side (these options open individual Panes). When you launch PowerPoint, or when PowerPoint has been launched but there are no presentations open, you'll see the Open Pane visible within Backstage view (see Figure 2, above). If you access Backstage view with a presentation already open, you will see the Info Pane instead of the Open Pane. Here is a list of all eleven Pane:

  1. Info
  2. New
  3. Open
  4. Save
  5. Save As
  6. Print
  7. Share
  8. Export
  9. Close
  10. Account
  11. Options

To go back from Backstage view to Normal view, you click the Back arrow placed on the top left of the interface, as shown highlighted in red within Figure 3 below.

Back arrow within Backstage view
Figure 3: Back arrow within Backstage view

See Also:

File Menu and Backstage View in PowerPoint 2013 for Windows
File Menu and Backstage View in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
PowerPoint Online for Windows and Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.

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