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Open and Close Options in Backstage View of PowerPoint 2016 for Windows

Learn about opening and closing files in PowerPoint 2016 for Windows.


Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher

When you click the File menu and access Backstage view in PowerPoint 2016, several options appear. On this page, we explore two of those options (see Figure 1):

Open and Close options
Figure 1: Open and Close options


Follow these steps to open an existing file on your computer in PowerPoint 2016:

  1. Access the File menu, and click the Open option. This opens various options to open a PowerPoint file, as shown in Figure 2. You can also find a list of PowerPoint files previously opened within the Recent Presentations section, as shown highlighted in red within Figure 2.

    Recent Presentations section in Backstage view
    Figure 2: Recent Presentations section in Backstage view
  2. To open a presentation that is not listed within the Recent Presentations section, select the Computer option and click the Browse button, as shown highlighted in red within Figure 3.

    Browse button
    Figure 3: Browse button

    This brings up the Open dialog box, as shown in Figure 4. Navigate to wherever your presentation files are saved, and you can open any of them. You'll find that PowerPoint can open files of various formats (types).

    Open dialog box
    Figure 4: Open dialog box
  3. Select the presentation or file you want to open, and then click the Open button. Remember that the Open button has a down-arrow next to it. Clicking this down-arrow provides more Open options (see Figure 5). Choose any of them; an explanation of these options follows.

    Open options
    Figure 5: Open options

    Here's a brief explanation of these options:

    Open, the default option is the same as clicking the Open button.

    Open Read-Only lets you open a read-only copy of the presentation. This is great if you don't want to make some changes and overwrite the original presentation.

    Open as Copy lets you open a copy of the presentation, almost like creating a new presentation while leaving the original unaltered.

    Open in Browser works only with certain file formats, such as MHT. See file formats PowerPoint can open.

    Open in Protected View lets you open a presentation with restrictions to protect damage to your computer. You can open potentially dangerous files, such as those downloaded from an unknown source on the Internet in the Protected View.

    Open and Repair allows PowerPoint to attempt repair of a file that is possibly corrupt.
  4. Additionally, you can open files from other Places. If you sign into Microsoft Office using your Microsoft Account, then a Place for your OneDrive account will already be added to the Open tab of Backstage view.
  5. You can also add more Places, including other OneDrive accounts and Office 365 SharePoint locations by clicking the Add a Place option, highlighted in blue within Figure 3, shown earlier on this page.


The Close option, highlighted in blue within Figure 6 is used to close the active presentation. PowerPoint prompts you to save any unsaved changes.

The Close option
Figure 6: The Close option

See Also:

Open and Close Options in Backstage View -- PowerPoint 2013 for Windows
Backstage View - Open, Close, and Exit options in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
PowerPoint Online for Windows and Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.

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