When you click the File menu and
access Backstage view
in PowerPoint 2016, several options appear. On this page, we explore two of
those options (see Figure 1):
Figure 1: Open and Close options
Open
Follow these steps to open an existing file on your computer in PowerPoint 2016:
- Access the File menu, and click the Open option. This opens various options to open a PowerPoint
file, as shown in Figure 2. You can also find a list of PowerPoint files previously opened within the Recent
Presentations section, as shown highlighted in red within Figure 2.
Figure 2: Recent Presentations section in Backstage view- To open a presentation that is not listed within the Recent Presentations section, click
the Browse button, as shown highlighted in red within Figure 3.
Figure 3:Browse button- This brings up the Open dialog box, as shown in Figure 4. Navigate to
wherever your presentation files are saved, and you can open any of them. You'll find
that PowerPoint can open files of various
formats (types).
Figure 4: Open dialog box- Select the presentation or file you want to open, and then click the Open button. Remember that
the Open button has a down-arrow next to it. Clicking this down-arrow provides more Open
options (see Figure 5). Choose any of them; an explanation of these options follows.
Figure 5: Open options- Here's a brief explanation of these options:
- Open, the default option is the same as clicking the Open button.
- Open Read-Only lets you open a read-only copy of the presentation. This is great if you don't want to make some
changes and overwrite the original presentation.
- Open as Copy lets you open a copy of the presentation, almost like creating a new presentation while leaving the
original unaltered.
- Open in Browser works only with certain file formats, such as MHT.
See file formats PowerPoint can open.
- Open in Protected View lets you open a presentation with restrictions to protect damage to your computer. You can
open potentially dangerous files, such as those downloaded from an unknown source on the Internet in the Protected View.
- Open and Repair allows PowerPoint to attempt repair of a file that is possibly corrupt.
- Additionally, you can open files from other Places. If you sign into Microsoft
Office using your Microsoft Account, then a Place for your
OneDrive account will already be added to the Open tab of Backstage view.
- You can also add more Places, including other OneDrive accounts and Office 365 SharePoint locations by clicking
the Add a Place option, highlighted in blue within Figure 3, shown
earlier on this page.
Back
Close
The Close option, highlighted in blue within Figure 6 is used to
close the active presentation. PowerPoint prompts you to save any unsaved changes.
Figure 6: The Close option
Back
