When you click the File menu and access
Backstage view in
PowerPoint 2016, several options appear. On this page, we explore two of those options
(see Figure 1):
Figure 1: Open and Close options
Open
Follow these steps to open an existing file on your computer in PowerPoint 2016:
- Access the File menu, and click the Open option. This opens various options to open a PowerPoint file, as shown
in Figure 2. You can also find a list of PowerPoint files previously opened within the Recent Presentations
section, as shown highlighted in red within Figure 2.
Figure 2: Recent Presentations section in Backstage view
- To open a presentation that is not listed within the Recent Presentations section, click the Browse button, as shown
highlighted in red within Figure 3.
Figure 3: Browse button
This brings up the Open dialog box, as shown in Figure 4. Navigate to wherever your presentation files are saved,
and you can open any of them. You'll find that
PowerPoint can open files of various formats (types).
Figure 4: Open dialog box
- Select the presentation or file you want to open, and then click the Open button. Remember that the Open
button has a down-arrow next to it. Clicking this down-arrow provides more Open options (see Figure 5). Choose
any of them; an explanation of these options follows.
Figure 5: Open options
Here's a brief explanation of these options:
Open, the default option is the same as clicking the Open button.
Open Read-Only lets you open a read-only copy of the presentation. This is great if you don't want to make some changes and
overwrite the original presentation.
Open as Copy lets you open a copy of the presentation, almost like creating a new presentation while leaving the original unaltered.
Open in Browser works only with certain file formats, such as MHT. See
file formats PowerPoint can open.
Open in Protected View lets you open a presentation with restrictions to protect damage to your computer. You can open potentially
dangerous files, such as those downloaded from an unknown source on the Internet in the Protected View.
Open and Repair allows PowerPoint to attempt repair of a file that is possibly corrupt.
- Additionally, you can open files from other Places. If you sign into Microsoft Office using your
Microsoft Account, then a Place for your OneDrive account will already be added
to the Open tab of Backstage view.
- You can also add more Places, including other OneDrive accounts and Office 365 SharePoint locations by clicking the Add a
Place option, highlighted in blue within Figure 3, shown earlier on this page.
Close
The Close option, highlighted in blue within Figure 6 is used to close
the active presentation. PowerPoint prompts you to save any unsaved changes.
Figure 6: The Close option
See Also:
Open and Close Options in Backstage View in PowerPoint 2013 for
Windows
Open and Close Options in Backstage View in PowerPoint 2010 for
Windows
