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Using Outline View in PowerPoint 365 for Mac

Learn how to use Outline view in PowerPoint 365 for Mac. This view shows the structure of your PowerPoint presentation and reveals slides with missing titles.


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Product/Version: PowerPoint 365 for Mac

OS: Mac OS X



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The Outline view in PowerPoint 365 for Mac provides access to your presentation's text outline through the alternating Slides and Outline panes on the left side of the PowerPoint interface. The Outline view displays all the text contained within the title and text placeholders of your slides and is one of the nine views in PowerPoint 365 for Mac.

Here's a walkthrough of Outline view:

  1. First open a presentation which has at least a few slides populated with text. Then access the View tab of the Ribbon and click the Outline View button, as shown highlighted in red within Figure 1.
  2. Outline View button within Presentation Views group
    Figure 1: Outline View button within Presentation Views group
  3. This opens the Outline Pane on the left side of PowerPoint 365 for Mac interface (highlighted in red within Figure 2, below). Note that this replaces the Slides Pane that shows up in Normal view. As you can see in Figure 2, below, the Outline Pane displays a list of the slide titles and text placeholders in an outline format. You can resize the Outline Pane to occupy a larger part of the onscreen area.
  4. Outline Pane within PowerPoint interface
    Figure 2: Outline Pane within PowerPoint interface
  5. Within the Outline Pane, you can see the title and text content of the slides, as shown in Figure 3. Also, you can use the scroll bar to move and navigate up and down the Outline Pane, as shown highlighted in red within Figure 3.
  6. Scroll bar within Outline Pane
    Figure 3: Scroll bar within Outline Pane
  7. Also, many Outline options are available through right-click menu options within the Outline Pane, as shown in Figure 4. These options are explained in our Outline Pane Options PowerPoint tutorial.
  8. Outline edit options
    Figure 4: Outline edit options
Tip: Use the + 4 shortcut key to switch to Outline view. And, use the + 1 shortcut key to go to Normal view.

See Also:

01-07-04 - Views: Using Outline View in PowerPoint (Glossary Page)

Using Outline View in PowerPoint 365 for Windows
Using Outline View in PowerPoint 2019 for Windows
Using Outline View in PowerPoint 2016 for Windows
Using Outline View in PowerPoint 2016 for Mac
Using Outline View in PowerPoint 2013 for Windows
Using Outline View in PowerPoint 2011 for Mac
Using Outline View in PowerPoint 2010 for Windows

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