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Interface and Basics

Learn about the basics of working with PowerPoint slides, and get acquainted with PowerPoint's program interface, views, and version specific new features.

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Basics

Slides

  1. Widescreen Implementations in PowerPoint
  2. Slide Dimensions in PowerPoint - Size Differences

Buying and Installing PowerPoint

  1. Get a Free or Cheaper Copy of Microsoft PowerPoint
  2. Office 365 or Office 2016?
  3. Office 365 Subscriptions

Creating Slides

  1. Creating New Slides: Three Ways
  2. What is the Outline?
  3. Creating PowerPoint Outlines in Notepad (Windows)
  4. Creating PowerPoint Outlines in Word 2003 (Windows)
  5. Creating PowerPoint Outlines in Word 2007 (Windows)
  6. Creating PowerPoint Outlines in Word 2010 (Windows)
  7. Creating PowerPoint Outlines in Word 2013 (Windows)
  8. Creating PowerPoint Outlines in Word 2016 (Windows)
  9. Creating PowerPoint Outlines in Excel
  10. Creating PowerPoint Outlines in TextEdit (Mac)
  11. Creating PowerPoint Outlines in Word 2008 (Mac)
  12. Creating PowerPoint Outlines in Word 2011 (Mac)
  13. Creating PowerPoint Outlines in Word 2016 (Mac)
  14. Creating PowerPoint Outlines in Word Online

PowerPoint Online

Interface Overview

  1. PowerPoint Online Interface
  2. PowerPoint Online Presentation Gallery
  3. Open PowerPoint File from OneDrive within Desktop Application
  4. Open PowerPoint File
  5. Rename Files
  6. Ribbon and Tabs
  7. Tell Me
  8. Slides Pane
  9. Notes Pane
  10. Slide Area
  11. Task Pane
  12. Add Dropbox
  13. Get More Templates and Themes
  14. Upload Presentations
  15. Status Bar
  16. Mini Toolbar
  17. Hide/Unhide Slides

Views

  1. Views in PowerPoint
  2. Editing View (Normal View)
  3. Reading View
  4. Slide Show View

File Menu and Backstage View

  1. File Menu and Backstage View in PowerPoint Online
  2. Backstage View - Info Pane
  3. Print
  4. Embed PowerPoint Online Presentations

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Duplicate Slides

Slide Aspect Ratio

  1. Change Presentation Aspect Ratio from Widescreen to Standard (and Vice Versa)

Text and Outlines

  1. Text Placeholders vs. Text Boxes

PowerPoint 2016 for Windows

Getting Started

  1. Locate PowerPoint
  2. Set PowerPoint 2016 as the Default Version

Interface Overview

  1. PowerPoint 2016 Interface
  2. Presentation Gallery
  3. Ribbon and Tabs
  4. Black Interface
  5. Status Bar
  6. Notes Pane
  7. Slide Area
  8. Task Pane
  9. Mini Toolbar
  10. Slides Pane
  11. Quick Access Toolbar
  12. Live Preview
  13. Switch Views Between Multiple Presentations
  14. Using the Pen and Highlighter Tools in Slide Show View
  15. Edit Annotations with Ink Tools
  16. Hide/Unhide Slides
  17. Format Task Pane
  18. Changing Interface Color
  19. Office Background

Working with QAT and Ribbons

  1. Customize Quick Access Toolbar
  2. Add and Rename Ribbon Tabs
  3. Reordering and Removing Ribbon Tabs
  4. Working with Custom Groups in Ribbon Tabs
  5. Adding Commands to Custom Groups
  6. Reset, Export, and Import Ribbon Customizations
  7. Reset, Export, and Import QAT Customizations

Views

  1. Views in PowerPoint
  2. Slide Master View
  3. Presenter View
  4. Normal View
  5. Outline View
  6. Slide Sorter View
  7. Notes Page View
  8. Reading View
  9. Handout Master View
  10. Notes Master View
  11. Slide Show View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types that can be Opened
  3. File Menu and Backstage View
  4. Info Tab in Backstage View
  5. New Tab in Backstage View
  6. Open and Close Tabs in Backstage View
  7. Save and Save As Tabs in Backstage View
  8. Print Tab in Backstage View
  9. Share Tab in Backstage View
  10. Export Tab in Backstage View
  11. Account Tab in Backstage View
  12. Options Tab in Backstage View
  13. General Program Options
  14. Advanced Program Options
  15. Add Services
  16. Add Places
  17. Sign Out and Switch Accounts

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reuse Slides
  4. Reuse Slides Through Drag and Drop
  5. Rulers
  6. Gridlines
  7. Guides
  8. Smarter Guides
  9. Snap to Grid Settings
  10. Working with Snap to Grid
  11. Adding More Guides
  12. Guide Options
  13. Hierarchical Guide Options
  14. Working with Guides
  15. Compare Presentations Manually
  16. Reset Slide
  17. Comparing and Merging Presentations
  18. Duplicate Slides

Sections

  1. Getting Started with Sections
  2. Adding and Renaming Sections
  3. Moving Slides Between Sections
  4. Removing Sections
  5. Reordering Sections
  6. Viewing Sections

Headers and Footers in Slides

  1. Working With Slide Numbers
  2. Add Headers and Footers
  3. Add Headers and Footers to Notes and Handout Pages

Slide Aspect Ratio

  1. Widescreen Defaults
  2. Set Standard 4:3 Aspect Ratio as Default
  3. Change Presentation Aspect Ratio from Widescreen to Standard (and Vice Versa)

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines
  3. Outlines Pane Option

PowerPoint 2013 for Windows

Updating

  1. Update Office 2013 to Service Pack 1
  2. Determine if SP1 is Installed
  3. Identify 32-Bit or 64-Bit in PowerPoint and Office

Interface Overview

  1. Where is PowerPoint? -- Locate
  2. PowerPoint 2013 Interface
  3. Presentation Gallery
  4. Ribbon and Tabs
  5. Status Bar
  6. Notes Pane
  7. Slide Area
  8. Task Pane
  9. Mini Toolbar
  10. Slides Pane
  11. Quick Access Toolbar
  12. Live Preview
  13. Switch Views Between Multiple Presentations
  14. Using the Pen and Highlighter Tools in Slide Show View
  15. Edit Annotations with Ink Tools
  16. Hide/Unhide Slides
  17. Set PowerPoint 2013 as the Default Version
  18. Format Task Pane
  19. Changing Interface Color

Working with QAT and Ribbon

  1. Customize Quick Access Toolbar
  2. Add and Rename Ribbon Tabs
  3. Reordering and Removing Ribbon Tabs
  4. Working with Custom Groups in Ribbon Tabs
  5. Adding Commands to Custom Groups
  6. Change Ribbon Labels from CAPs to Title Case
  7. Reset, Export, and Import Ribbon Customizations
  8. Reset, Export, and Import QAT Customizations

Views

  1. Views in PowerPoint
  2. Slide Master View
  3. Presenter View
  4. Normal View
  5. Outline View
  6. Slide Sorter View
  7. Notes Page View
  8. Reading View
  9. Handout Master View
  10. Notes Master View
  11. Slide Show View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types that can be Opened
  3. File Menu and Backstage View
  4. Info Pane
  5. Save and Save As Options
  6. Open and Close Options
  7. New Option
  8. Add Services
  9. Manage and Remove Connected Services
  10. Program Options
  11. General Program Options
  12. Advanced Program Options
  13. Print Option
  14. Share Option
  15. Export Option
  16. Account Option (Links to PowerPoint 2013 section)
  17. Sign In, Sign Out, and Switch Accounts on Windows 10 and 8
  18. Sign In, Sign Out, and Switch Accounts on Windows 7
  20. Add Places

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reuse Slides
  4. Reuse Slides Through Drag and Drop
  5. Rulers
  6. Gridlines
  7. Guides
  8. Smarter Guides
  9. Snap to Grid Settings
  10. Working with Snap to Grid
  11. Adding More Guides
  12. New Guide Options
  13. New Hierarchial Guide Options
  14. Working with Guides
  15. Compare Presentations Manually
  16. Reset Slide
  17. Comparing and Merging Presentations
  18. Duplicate Slides

Headers and Footers in Slides

  1. Working With Slide Numbers
  2. Add Headers and Footers
  3. Add Headers and Footers to Notes and Handout Pages

Slide Aspect Ratio

  1. Widescreen Defaults
  2. Change Presentation Aspect Ratio from Widescreen to Standard (and Vice Versa)
  3. Set Standard 4:3 Aspect Ratio as Default

Sections

  1. Getting Started with Sections
  2. Adding and Renaming Sections
  3. Moving Slides Between Sections
  4. Removing Sections
  5. Reordering Sections
  6. Viewing Sections

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines
  3. Outline Pane Options

PowerPoint 2010 for Windows

Interface Overview

  1. Where is PowerPoint? -- Locate
  2. PowerPoint 2010 Interface
  3. Ribbon and Tabs
  4. Status Bar
  5. Notes Pane
  6. Slide Area
  7. Task Pane
  8. Mini Toolbar
  9. Slides and Outline Pane
  10. Quick Access Toolbar
  11. Live Preview
  12. Switch Views Between Multiple Presentations
  13. Using the Pen and Highlighter Tools in Slide Show View
  14. Edit Annotations with Ink Tools
  15. Working with Custom Groups in Ribbon Tabs
  16. Set PowerPoint 2010 as the Default Version

Working with QAT and Ribbons

  1. Add and Rename Ribbon Tabs
  2. Customize Quick Access Toolbar
  3. Reordering and Removing Ribbon Tabs
  4. Adding Commands to Custom Groups

Views

  1. PowerPoint 2010 Views
  2. Normal View
  3. Slide Sorter View
  4. Notes Page View
  5. Reading View
  6. Slide Master View
  7. Handout Master View
  8. Notes Master View
  9. Slide Show View
  10. Presenter View
  11. Outline View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types That Can be Opened
  3. File Menu and Backstage View
  4. Backstage: Save and Save As Options
  5. Backstage: Open, Close, and Exit
  6. Backstage: Info
  7. Backstage: Recent Option
  8. Backstage: New Option
  9. Backstage View - Print Option
  10. Backstage View - Save and Send Options
  11. Backstage View - Help Options
  12. Backstage View – Program Options
  13. General Program Options
  14. Advanced Program Options

Working with Slides

  1. Inserting a New Slide
  2. Hide/Unhide Slides
  3. Duplicate Slides
  4. Change Slide Layout
  5. Reuse Slides
  6. Reuse Slides Through Drag and Drop
  7. Rulers
  8. Gridlines
  9. Guides
  10. Adding More Guides
  11. Snap to Grid Settings
  12. Working with Snap to Grid
  13. Working with Guides
  14. Smart Guides
  15. Compare Presentations
  16. Reset Slide
  17. Comparing and Merging Presentations

Headers and Footers in Slides

  1. Headers and Footers in Slides
  2. Headers and Footers in Notes and Handout Pages
  3. Working with Slide Numbers
  4. Slide Numbers within Slide Master

Slide Aspect Ratio

  1. Change Presentation Aspect Ratio from Standard to Widescreen

Sections

  1. Getting Started with Sections
  2. Adding and Renaming Sections
  3. Moving Slides Between Sections
  4. Removing Sections
  5. Reordering Sections
  6. Viewing Sections

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines
  3. Outline Pane Options: Part I
  4. Outline Pane Options: Part II
  5. Outline Pane Options: Part III

New Features

  1. SmartArt Graphics

Repair Office

  1. Repair PowerPoint and Office 2010

PowerPoint 2007 for Windows

Interface Overview

  1. Where is PowerPoint? -- Locate
  2. PowerPoint 2007 Interface
  3. Ribbons and Tabs, Groups and Galleries
  4. Office Button
  5. Quick Access Toolbar
  6. Mini Toolbar
  7. Slides/Outline Pane
  8. Slide Area
  9. Status Bar
  10. Notes Pane
  11. Task Pane
  12. Set PowerPoint 2010 as the Default Version

Views

  1. PowerPoint 2007 Views

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reuse Slides
  4. Compare Presentations

Headers and Footers in Slides

  1. Working with Slide Numbers

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines
  3. Outline Pane Options -- Part l
  4. Outline Pane Options -- Part ll
  5. Outline Pane Options -- Part lll

Repair Office

  1. Repair PowerPoint and Office 2007

PowerPoint 2002 and 2003 for Windows

Interface Overview

  1. PowerPoint 2002 and 2003 Interface
  2. Slides / Outline Pane
  3. Outlining Toolbar

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines

Working with Slides

  1. Inserting a New Slide
  2. Changing Slide Layout
  3. Reuse Slides

Headers and Footers in Slides

  1. Working with Slide Numbers

PowerPoint for iPad

Getting Started

  1. Installing PowerPoint for iPad
  2. Running PowerPoint for iPad the First Time
  3. Running PowerPoint for iPad
  4. Account and Sign In in PowerPoint for iPad
  5. Add Places in PowerPoint for iPad
  6. Ribbon and Tabs in PowerPoint for iPad
  7. Working with iCloud in PowerPoint for iPad
  8. Access Files from Cloud Locations in PowerPoint for iPad
  9. Remove Places in PowerPoint for iPad
  10. AutoSave in PowerPoint for iPad
  11. Share Options in PowerPoint for iPad

PowerPoint 2016 for Macintosh

Getting Started

  1. Installing Office 2016 for Mac Preview
  2. Locate PowerPoint
  3. Set PowerPoint 2016 for Mac as the Default Version

Interface Overview

  1. PowerPoint 2016 for Mac Interface
  2. Changing Interface Color
  3. Presentation Gallery
  4. Ribbon and Tabs
  5. Status Bar
  6. Slides Pane
  7. Slide Area
  8. Notes Pane
  9. Task Pane
  10. Format Task Pane

Views

  1. Views in PowerPoint
  2. Normal View
  3. Slide Master View in PowerPoint
  4. Slide Sorter View
  5. Slide Show View
  6. Presenter View
  7. Notes Page View in PowerPoint
  8. Notes Master View in PowerPoint
  9. Handout Master View in PowerPoint
  10. Outline View
  11. Outline Pane Options

File Types, File Menu, and Backstage View

  1. File Menu and Backstage View
  2. Add Places

Working with Slides

  1. Change Slide Layout
  2. Duplicate Slides
  3. Rulers
  4. Guides
  5. Hierarchical Guide Options
  6. Adding More Guides
  7. Working with Guides
  8. Smart Dynamic Guides

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines

PowerPoint 2011 for Macintosh

Interface Overview

  1. PowerPoint 2011 for Mac Interface
  2. Ribbon and Tabs
  3. PowerPoint Presentation Gallery
  4. Status Bar
  5. Slides and Outline Pane
  6. Slide Area
  7. Notes Pane
  8. Standard Toolbar
  9. Formatting Toolbar
  10. Toolbox
  11. Toolbox: Custom Animation Tab
  12. Toolbox: Scrapbook Tab
  13. Toolbox: Reference Tools Tab
  14. Toolbox: Compatibility Report Tab
  15. Customizing the Toolbox
  16. Media Browser
  17. Media Browser (Photos Tab)
  18. Media Browser (Audio Tab)
  19. Media Browser (Movies Tab)
  20. Media Browser (Clip Art Tab)
  21. Media Browser (Symbols Tab)
  22. Media Browser (Shapes Tab)
  23. Add Your Folder Within The Media Browser
  24. Customize Clip Art Categories within Media Browser
  25. Switch Views Between Multiple Presentations
  26. Using the Pen Tool in Slide Show View
  27. Locate
  28. Set PowerPoint 2011 as the Default Version

Views

  1. Views in PowerPoint 2011
  2. Normal View
  3. Notes Page View
  4. Slide Sorter View
  5. Slide Master View
  6. Slide Show View
  7. Presenter View
  8. Notes Master View
  9. Outline Pane
  10. Handout Master View

File Types

  1. File Formats
  2. File Types that can be Opened

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reuse Slides
  4. Reuse Slides Through Drag and Drop
  5. Rulers
  6. Guides
  7. Adding More Guides
  8. Working with Guides
  9. Change the Unit of Measurement
  10. Compare Presentations
  11. Reset Slide
  12. Comparing and Merging Presentations

Sections

  1. Getting Started with Sections
  2. Adding and Renaming Sections
  3. Moving Slides Between Sections
  4. Removing Sections
  5. Reordering Sections
  6. Viewing Sections

Headers and Footers in Slides

  1. Add Headers and Footers in Slides
  2. Add Headers and Footers in Notes and Handout Pages
  3. Working with Slide Numbers

Text and Outlines

  1. Basic Outline Pane Options
  2. Advanced Outline Pane Options
  3. Text Placeholders vs. Text Boxes
  4. Import Outlines

PowerPoint 2008 for Macintosh

Working with Slides

  1. Reuse Slides

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines

Interface & Basics
PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
PowerPoint Online for Windows and Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.

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