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Interface and Basics

Learn about the basics of working with PowerPoint slides, and get acquainted with PowerPoint's program interface, views, and version specific new features.

Author:

Product/Version: PowerPoint





PowerPoint, All Versions

Slides

  1. Widescreen Implementations in PowerPoint
  2. Slide Dimensions in PowerPoint - Size Differences

Buying and Installing PowerPoint

  1. Microsoft Office for Free?
  2. Office 365 or Office 2019?
  3. Office 365 Subscriptions

Creating Slides

  1. Creating New Slides: Three Ways in PowerPoint
  2. What is the Outline?
  3. Creating PowerPoint Outlines in Notepad for Windows
  4. Creating PowerPoint Outlines in TextEdit for Mac
  5. Creating PowerPoint Outlines in Microsoft Word Online
  6. Creating PowerPoint Outlines in Microsoft Word 2003 for Windows
  7. Creating PowerPoint Outlines in Microsoft Word 2007 for Windows
  8. Creating PowerPoint Outlines in Microsoft Word 2008 for Mac
  9. Creating PowerPoint Outlines in Microsoft Word 2010 for Windows
  10. Creating PowerPoint Outlines in Microsoft Word 2011 for Mac
  11. Creating PowerPoint Outlines in Microsoft Word 2013 for Windows
  12. Creating PowerPoint Outlines in Microsoft Word 2016 for Mac
  13. Creating PowerPoint Outlines in Microsoft Word 2016 for Windows
  14. Creating PowerPoint Outlines in Microsoft Word 2019 for Mac
  15. Creating PowerPoint Outlines in Microsoft Word 2019 for Windows
  16. Creating PowerPoint Outlines in Microsoft Word 365 for Windows
  17. Creating PowerPoint Outlines in Microsoft Word 365 for Mac
  18. Creating PowerPoint Outlines in Microsoft Excel

PowerPoint 365 for Windows

Getting Started

  1. Locate Your Version
  2. Set as Default Version

Services

  1. Connected Services

Interface Overview

  1. Interface
  2. Presentation Gallery
  3. Ribbon and Tabs
  4. Status Bar
  5. Notes Pane
  6. Slide Area
  7. Task Pane
  8. Format Task Panes
  9. Mini Toolbar
  10. Slides Pane
  11. Quick Access Toolbar
  12. Live Preview
  13. Changing Interface Color

Working with QAT and Ribbons

  1. Customize Quick Access Toolbar
  2. Add and Rename Ribbon Tabs
  3. Reordering and Removing Ribbon Tabs
  4. Working with Custom Groups in Ribbon Tabs
  5. Adding Commands to Custom Groups
  6. Reset, Export, and Import Ribbon Customizations
  7. Reset, Export, and Import QAT Customizations
  8. Share Tab of Backstage View

Views

  1. Views
  2. Normal View (Editing View)
  3. Slide Sorter View
  4. Outline View
  5. Notes Page View
  6. Reading View
  7. Slide Master View
  8. Handout Master View
  9. Notes Master View
  10. Slide Show View
  11. Presenter View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types That Can be Opened
  3. File Menu and Backstage View
  4. Home Tab of Backstage View
  5. New Tab of Backstage View
  6. Open and Close Tabs of Backstage View
  7. Info Tab of Backstage View
  8. Recent Tab of Backstage View
  9. Save and Save As Tabs of Backstage View
  10. Print Tab of Backstage View

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines

PowerPoint 2019 for Windows

Getting Started

  1. Locate Your Version
  2. Set as Default Version

Interface Overview

  1. Interface
  2. Presentation Gallery
  3. Ribbon and Tabs
  4. Status Bar
  5. Notes Pane
  6. Slide Area
  7. Task Pane
  8. Format Task Panes
  9. Mini Toolbar
  10. Slides Pane
  11. Quick Access Toolbar
  12. Live Preview
  13. Changing Interface Color

Working with QAT and Ribbons

  1. Customize Quick Access Toolbar
  2. Add and Rename Ribbon Tabs
  3. Reordering and Removing Ribbon Tabs
  4. Working with Custom Groups in Ribbon Tabs
  5. Adding Commands to Custom Groups
  6. Reset, Export, and Import Ribbon Customizations
  7. Reset, Export, and Import QAT Customizations

Views

  1. Views
  2. Normal View (Editing View)
  3. Slide Sorter View
  4. Outline View
  5. Notes Page View
  6. Reading View
  7. Slide Master View
  8. Handout Master View
  9. Notes Master View
  10. Slide Show View
  11. Presenter View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types That Can be Opened
  3. File Menu and Backstage View
  4. Home Tab of Backstage View
  5. New Tab of Backstage View
  6. Open and Close Tabs of Backstage View
  7. Info Tab of Backstage View
  8. Save and Save As Tabs of Backstage View
  9. Recent Tab of Backstage View
  10. Print Tab of Backstage View
  11. Share Tab of Backstage View

PowerPoint 2016 for Windows

Getting Started

  1. Locate Your Version
  2. Set as Default Version

Interface Overview

  1. Interface
  2. Presentation Gallery
  3. Ribbon and Tabs
  4. Status Bar
  5. Notes Pane
  6. Slide Area
  7. Task Pane
  8. Format Task Panes
  9. Mini Toolbar
  10. Slides Pane
  11. Quick Access Toolbar
  12. Live Preview
  13. Changing Interface Color
  14. Office Background
  15. Black Interface

Working with QAT and Ribbons

  1. Customize Quick Access Toolbar
  2. Add and Rename Ribbon Tabs
  3. Reordering and Removing Ribbon Tabs
  4. Working with Custom Groups in Ribbon Tabs
  5. Adding Commands to Custom Groups
  6. Reset, Export, and Import Ribbon Customizations
  7. Reset, Export, and Import QAT Customizations

Views

  1. Views
  2. Normal View (Editing View)
  3. Slide Sorter View
  4. Outline View
  5. Notes Page View
  6. Reading View
  7. Slide Master View
  8. Handout Master View
  9. Notes Master View
  10. Slide Show View
  11. Presenter View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types That Can be Opened
  3. File Menu and Backstage View
  4. Info Tab in Backstage View
  5. New Tab in Backstage View
  6. Open and Close Tabs in Backstage View
  7. Save and Save As Tabs in Backstage View
  8. Print Tab in Backstage View
  9. Share Tab in Backstage View
  10. Account Tab in Backstage View
  11. Options Tab in Backstage View
  12. General Program Options
  13. Advanced Program Options
  14. Add Services
  15. Manage and Remove Connected Services
  16. Add Places
  17. Export Tab in Backstage View
  18. Sign and Switch Accounts

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reset Slides
  4. Duplicate Slides
  5. Hide/Unhide Slides
  6. Reuse Slides
  7. Reuse Slides Through Drag and Drop
  8. Rulers
  9. Gridlines
  10. Snap to Grid Settings
  11. Working with Snap to Grid
  12. Guides
  13. Smart Dynamic Guides
  14. Adding More Guides
  15. Guide Options
  16. Hierarchical Guide Options
  17. Working with Guides
  18. Compare Presentations Manually
  19. Comparing and Merging Presentations
  20. Switch Views Between Multiple Presentations
  21. Using the Pen and Highlighter Tools in Slide Show View
  22. Edit Annotations with Ink Tools

Headers and Footers

  1. Add Headers and Footers to Slides
  2. Add Headers and Footers to Notes and Handout Pages
  3. Working With Slide Numbers

Slide Aspect Ratio

  1. Widescreen Defaults
  2. Set Standard 4:3 Aspect Ratio as Default
  3. Change Presentation Aspect Ratio from Widescreen to Standard (and Vice Versa)

Sections

  1. Getting Started with Sections
  2. Adding and Renaming Sections
  3. Moving Slides Between Sections
  4. Removing Sections
  5. Reordering Sections
  6. Viewing Sections

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines
  3. Outline Pane Options

Repair, Install, and Update PowerPoint and Office

  1. Repair Office and PowerPoint

Help and Online Services

  1. Tell Me
  2. Identify 32-Bit or 64-Bit in Office and PowerPoint

PowerPoint 2013 for Windows

Getting Started

  1. Locate Your Version
  2. Set as Default Version

Interface Overview

  1. Interface
  2. Presentation Gallery
  3. Ribbon and Tabs
  4. Status Bar
  5. Notes Pane
  6. Slide Area
  7. Task Pane
  8. Format Task Panes
  9. Mini Toolbar
  10. Slides Pane
  11. Quick Access Toolbar
  12. Live Preview
  13. Changing Interface Color
  14. Office Background

Working with QAT and Ribbons

  1. Customize Quick Access Toolbar
  2. Add and Rename Ribbon Tabs
  3. Reordering and Removing Ribbon Tabs
  4. Working with Custom Groups in Ribbon Tabs
  5. Adding Commands to Custom Groups
  6. Change Ribbon Labels from CAPs to Title Case
  7. Reset, Export, and Import Ribbon Customizations
  8. Reset, Export, and Import QAT Customizations

Views

  1. Views
  2. Normal View (Editing View)
  3. Slide Sorter View
  4. Outline View
  5. Notes Page View
  6. Reading View
  7. Slide Master View
  8. Handout Master View
  9. Notes Master View
  10. Slide Show View
  11. Presenter View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types That Can be Opened
  3. File Menu and Backstage View
  4. Info Tab in Backstage View
  5. New Tab in Backstage View
  6. Open and Close Tabs in Backstage View
  7. Save and Save As Tabs in Backstage View
  8. Print Tab in Backstage View
  9. Share Tab in Backstage View
  10. Account Tab in Backstage View
  11. Options Tab in Backstage View
  12. General Program Options
  13. Advanced Program Options
  14. Add Services
  15. Manage and Remove Connected Services
  16. Add Places
  17. Export Tab in Backstage View
  18. Sign and Switch Accounts on Windows 7
  19. Sign and Switch Accounts on Windows 10 and 8

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reset Slides
  4. Duplicate Slides
  5. Hide/Unhide Slides
  6. Reuse Slides
  7. Reuse Slides Through Drag and Drop
  8. Rulers
  9. Gridlines
  10. Snap to Grid Settings
  11. Working with Snap to Grid
  12. Guides
  13. Smart Dynamic Guides
  14. Adding More Guides
  15. Guide Options
  16. Hierarchical Guide Options
  17. Working with Guides
  18. Compare Presentations Manually
  19. Comparing and Merging Presentations
  20. Switch Views Between Multiple Presentations
  21. Using the Pen and Highlighter Tools in Slide Show View
  22. Edit Annotations with Ink Tools

Headers and Footers

  1. Add Headers and Footers to Slides
  2. Add Headers and Footers to Notes and Handout Pages
  3. Working With Slide Numbers

Slide Aspect Ratio

  1. Widescreen Defaults
  2. Set Standard 4:3 Aspect Ratio as Default
  3. Change Presentation Aspect Ratio from Widescreen to Standard (and Vice Versa)

Sections

  1. Getting Started with Sections
  2. Adding and Renaming Sections
  3. Moving Slides Between Sections
  4. Removing Sections
  5. Reordering Sections
  6. Viewing Sections

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines
  3. Outline Pane Options

Repair, Install, and Update PowerPoint and Office

  1. Repair Office and PowerPoint
  2. Update Office 2013 to Service Pack 1
  3. Determine if SP1 is Installed

Help and Online Services

  1. Identify 32-Bit or 64-Bit in Office and PowerPoint

PowerPoint 2010 for Windows

Getting Started

  1. Locate Your Version
  2. Set as Default Version

Interface Overview

  1. Interface
  2. Ribbon and Tabs
  3. Status Bar
  4. Notes Pane
  5. Slide Area
  6. Task Pane
  7. Mini Toolbar
  8. Slides Pane
  9. Quick Access Toolbar
  10. Live Preview

Working with QAT and Ribbons

  1. Customize Quick Access Toolbar
  2. Add and Rename Ribbon Tabs
  3. Reordering and Removing Ribbon Tabs
  4. Working with Custom Groups in Ribbon Tabs
  5. Adding Commands to Custom Groups

Views

  1. Views
  2. Normal View (Editing View)
  3. Slide Sorter View
  4. Outline View
  5. Notes Page View
  6. Reading View
  7. Slide Master View
  8. Handout Master View
  9. Notes Master View
  10. Slide Show View
  11. Presenter View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types That Can be Opened
  3. File Menu and Backstage View
  4. Info Tab in Backstage View
  5. New Tab in Backstage View
  6. Recent Tab in Backstage View
  7. Open and Close Tabs in Backstage View
  8. Save and Save As Tabs in Backstage View
  9. Print Tab in Backstage View
  10. Help Tab in Backstage View
  11. Options Tab in Backstage View
  12. General Program Options
  13. Advanced Program Options
  14. Save and Send Tab in Backstage View

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reset Slides
  4. Duplicate Slides
  5. Hide/Unhide Slides
  6. Reuse Slides
  7. Reuse Slides Through Drag and Drop
  8. Rulers
  9. Gridlines
  10. Snap to Grid Settings
  11. Working with Snap to Grid
  12. Guides
  13. Smart Dynamic Guides
  14. Adding More Guides
  15. Working with Guides
  16. Compare Presentations Manually
  17. Comparing and Merging Presentations
  18. Switch Views Between Multiple Presentations
  19. Using the Pen and Highlighter Tools in Slide Show View
  20. Edit Annotations with Ink Tools

Headers and Footers

  1. Add Headers and Footers to Slides
  2. Add Headers and Footers to Notes and Handout Pages
  3. Working with Slide Numbers

Slide Aspect Ratio

  1. Change Presentation Aspect Ratio from Widescreen to Standard (and Vice Versa)

Sections

  1. Getting Started with Sections
  2. Adding and Renaming Sections
  3. Moving Slides Between Sections
  4. Removing Sections
  5. Reordering Sections
  6. Viewing Sections

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines
  3. Outline Pane Options
  4. More Outline Pane Options
  5. Even More Outline Pane Options

Repair, Install, and Update PowerPoint and Office

  1. Repair Office and PowerPoint

Help and Online Services

  1. Identify 32-Bit or 64-Bit in Office and PowerPoint

PowerPoint 2007 for Windows

Getting Started

  1. Locate Your Version
  2. Set as Default Version

Interface Overview

  1. Interface
  2. Ribbon and Tabs
  3. Status Bar
  4. Notes Pane
  5. Slide Area
  6. Task Pane
  7. Mini Toolbar
  8. Slides Pane
  9. Quick Access Toolbar
  10. Office Button

Views

  1. Views

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reuse Slides
  4. Compare Presentations Manually

Headers and Footers

  1. Working with Slide Numbers

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines
  3. Outline Pane Options
  4. More Outline Pane Options
  5. Even More Outline Pane Options

Repair, Install, and Update PowerPoint and Office

  1. Repair Office and PowerPoint

PowerPoint 2002 and 2003 for Windows

Interface Overview

  1. Interface
  2. Slides Pane
  3. Outlining Toolbar

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reuse Slides

Headers and Footers

  1. Working with Slide Numbers

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines

PowerPoint Online

Interface Overview

  1. Interface
  2. Presentation Gallery
  3. Ribbon and Tabs
  4. Status Bar
  5. Notes Pane
  6. Slide Area
  7. Task Pane
  8. Mini Toolbar
  9. Slides Pane

Views

  1. Views
  2. Normal View (Editing View)
  3. Reading View
  4. Slide Show View

File Types, File Menu, and Backstage View

  1. File Menu and Backstage View
  2. Info Tab in Backstage View
  3. Print Tab in Backstage View
  4. Embed Presentations
  5. Rename Files
  6. Add Dropbox

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Duplicate Slides
  4. Hide/Unhide Slides
  5. Open from OneDrive in PowerPoint for Windows
  6. Open from OneDrive in PowerPoint for Mac
  7. Open from OneDrive

Slide Aspect Ratio

  1. Change Presentation Aspect Ratio from Widescreen to Standard (and Vice Versa)

Text and Outlines

  1. Text Placeholders vs. Text Boxes

Help and Online Services

  1. Tell Me
  2. Get More Templates and Themes
  3. Upload Presentations

PowerPoint for iPad

Buying and Installing PowerPoint

  1. Running for the First Time

Interface Overview

  1. Ribbon and Tabs

File Types, File Menu, and Backstage View

  1. File Menu and Backstage View
  2. Add Places
  3. Account and Sign-In
  4. Working with iCloud
  5. Access Files from Cloud Locations
  6. Remove Places
  7. AutoSave
  8. Share Options

Repair, Install, and Update PowerPoint and Office

  1. Installing PowerPoint

PowerPoint 365 for Mac

Getting Started

  1. Locate Your Version
  2. Set as Default Version

Interface Overview

  1. Interface
  2. Presentation Gallery
  3. Ribbon and Tabs
  4. Status Bar
  5. Notes Pane
  6. Slide Area
  7. Task Pane
  8. Format Task Panes
  9. Mini Toolbar
  10. Slides Pane
  11. Quick Access Toolbar
  12. Live Preview
  13. Changing Interface Color

Working with QAT and Ribbons

  1. Customize Quick Access Toolbar
  2. Add and Rename Ribbon Tabs
  3. Reordering and Removing Ribbon Tabs
  4. Working with Custom Groups in Ribbon Tabs
  5. Adding Commands to Custom Groups
  6. Reset, Export, and Import Ribbon Customizations
  7. Reset, Export, and Import QAT Customizations

Views

  1. Views
  2. Normal View (Editing View)
  3. Slide Sorter View
  4. Outline View
  5. Notes Page View
  6. Reading View
  7. Slide Master View
  8. Handout Master View
  9. Notes Master View
  10. Slide Show View
  11. Presenter View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types That Can be Opened
  3. File Menu and Backstage View
  4. Home Tab of Backstage View
  5. New Tab of Backstage View
  6. Open and Close Tabs of Backstage View
  7. Info Tab of Backstage View
  8. Recent Tab of Backstage View
  9. Save and Save As Tabs of Backstage View
  10. Print Tab of Backstage View
  11. Share Tab of Backstage View

Headers and Footers

  1. Add Headers and Footers to Slides
  2. Add Headers and Footers to Notes and Handout Pages
  3. Working With Slide Numbers

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines

PowerPoint 2019 for Mac

File Types, File Menu, and Backstage View

  1. Print Tab of Backstage View
  2. Share Tab of Backstage View
  3. File Menu and Backstage View

PowerPoint 2016 for Macintosh

Getting Started

  1. Locate PowerPoint
  2. Set as Default Version

Interface Overview

  1. Interface
  2. Presentation Gallery
  3. Ribbon and Tabs
  4. Status Bar
  5. Notes Pane
  6. Slide Area
  7. Task Pane
  8. Format Task Pane
  9. Slides Pane
  10. Quick Access Toolbar
  11. Changing Interface Color

Working with QAT and Ribbons

  1. Customize Quick Access Toolbar
  2. Add and Rename Ribbon Tabs
  3. Reordering and Removing Ribbon Tabs
  4. Working with Custom Groups in Ribbon Tabs
  5. Adding Commands to Custom Groups
  6. Reset, Export, and Import Ribbon Customizations
  7. Reset, Export, and Import QAT Customizations

Views

  1. Views
  2. Normal View (Editing View)
  3. Slide Sorter View
  4. Outline View
  5. Notes Page View
  6. Slide Master View
  7. Handout Master View
  8. Notes Master View
  9. Slide Show View
  10. Presenter View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types That Can be Opened
  3. File Menu and Backstage View
  4. New Tab in Backstage View
  5. Recent Tab in Backstage View
  6. Open and Close Tabs in Backstage View
  7. Account Tab in Backstage View
  8. Add Services
  9. Manage and Remove Connected Services
  10. Add Places
  11. Share Tab of Backstage View

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reset Slides
  4. Duplicate Slides
  5. Rulers
  6. Hide/Unhide Slides
  7. Reuse Slides
  8. Reuse Slides Through Drag and Drop
  9. Guides
  10. Smart Dynamic Guides
  11. Adding More Guides
  12. Hierarchical Guide Options
  13. Working with Guides
  14. Compare Presentations Manually
  15. Switch Views Between Multiple Presentations
  16. Using the Pen and Highlighter Tools in Slide Show View

Headers and Footers

  1. Add Headers and Footers to Slides
  2. Working With Slide Numbers

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines
  3. Outline Pane Options

Repair, Install, and Update PowerPoint and Office

  1. Install Office and PowerPoint

PowerPoint 2011 for Macintosh

Getting Started

  1. Locate PowerPoint
  2. Set as Default Version

Interface Overview

  1. Interface
  2. Presentation Gallery
  3. Ribbon and Tabs
  4. Status Bar
  5. Notes Pane
  6. Slide Area
  7. Slides Pane
  8. Standard Toolbar
  9. Formatting Toolbar
  10. Toolbox
  11. Toolbox - Custom Animation Tab
  12. Toolbox - Scrapbook Tab
  13. Toolbox - Reference Tools Tab
  14. Toolbox - Compatibility Report Tab
  15. Customizing the Toolbox
  16. Media Browser
  17. Media Browser - Photos Tab
  18. Media Browser - Audio Tab
  19. Media Browser - Movies Tab
  20. Media Browser - Clip Art Tab
  21. Media Browser - Symbols Tab
  22. Media Browser - Shapes Tab
  23. Add Your Folder Within the Media Browser
  24. Customize Clip Art Categories within Media Browser

Working with QAT and Ribbons

  1. Reordering and Removing Ribbon Tabs

Views

  1. Views
  2. Normal View (Editing View)
  3. Slide Sorter View
  4. Outline View
  5. Notes Page View
  6. Slide Master View
  7. Slide Show View
  8. Handout Master View
  9. Notes Master View
  10. Presenter View

File Types, File Menu, and Backstage View

  1. File Formats
  2. File Types That Can be Opened

Working with Slides

  1. Inserting a New Slide
  2. Change Slide Layout
  3. Reset Slides
  4. Reuse Slides
  5. Reuse Slides Through Drag and Drop
  6. Rulers
  7. Guides
  8. Change the Unit of Measurement
  9. Adding More Guides
  10. Working with Guides
  11. Compare Presentations Manually
  12. Comparing and Merging Presentations
  13. Switch Views Between Multiple Presentations
  14. Using the Pen and Highlighter Tools in Slide Show View

Headers and Footers

  1. Add Headers and Footers to Slides
  2. Add Headers and Footers to Notes and Handout Pages
  3. Working with Slide Numbers

Sections

  1. Getting Started with Sections
  2. Adding and Renaming Sections
  3. Moving Slides Between Sections
  4. Removing Sections
  5. Reordering Sections
  6. Viewing Sections

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines
  3. Outline Pane Options
  4. More Outline Pane Options

PowerPoint 2008 for Macintosh

Working with Slides

  1. Reuse Slides

Text and Outlines

  1. Text Placeholders vs. Text Boxes
  2. Import Outlines

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