You have already explored what a digital
signature is, and how a digital signature can be important for use in PowerPoint presentations. To digitally sign a presentation, you need a
digital certificate. If you try to digitally sign any presentation without a digital certificate in PowerPoint 2010, you are prompted to acquire or
create a digital signature. In this tutorial we will explore how you can both acquire or create a digital signature, follow these steps:
- Launch PowerPoint, and open any existing presentation that you want to add a digital signature to. If you made any changes to your slides, do
save your presentation before you proceed further.
- Access the File menu, and choose the Info option to get to
Backstage view, as shown in Figure 1 below.
Thereafter, select the Protect Presentation option to bring up a small drop-down menu (see Figure 1 again). From
the drop-down menu, select the Add a Digital Signature option, highlighted in red in
Figure 1 below.

Figure 1: Add a Digital Signature option selected within the Protect Presentation drop-down menu
- If you see a message window that introduces you to digital signatures (we covered this in our
Getting Started with Digital Signatures
tutorial), click the OK button. If you do not see this message window, just continue to the next step.
- You will see the Get a Digital ID dialog box shown in Figure 2, below.

Figure 2: Get a Digital ID dialog box
Within this Get a Digital ID dialog box, you'll find two options: Get a digital ID from a Microsoft partner,
and Create your own digital ID. Both these options are explained below:
I. Get a digital signature from a Microsoft partner: Select this radio button and click the OK button. This opens
a web page from where you can buy a Digital ID as shown in Figure 3. Here you can find services that issue digital IDs for your use,
or services that complement the 2007/2010 Microsoft Office system and use digital IDs. You can check out the services listed within this web page,
and choose any service based on your requirement and budget.

Figure 3: Web page showing list of services for digital IDs
Note: Although the web page lists the services that complement the 2007 Microsoft Office system, the same list
works for Microsoft Office 2010 as well.
II. Create your own digital signature: Select this radio button and click the OK button within the Get a
Digital ID dialog box. This opens the Create a Digital ID dialog box, as shown in Figure 4.

Figure 4: Create a Digital ID dialog box
Type the required information to include within your digital signature. The fields you need to populate are Name, E-mail, Organization, and
Location. Thereafter, click the Create button.
III. This brings up the Sign dialog box (see Figure 5).

Figure 5: Sign dialog box
Type in the purpose for signing
this document within the Purpose for signing this document text box (highlighted in red in
Figure 5). Once done, click the Sign button (highlighted in blue in
Figure 5).
This opens a Signature Confirmation window, as shown in Figure 6. Click OK to proceed.

Figure 6: Sign dialog box
- Once the presentation has been signed, you can see a red Signatures icon on the
Status Bar, as shown highlighted in red in
Figure 7.

Figure 7: Signature icon displayed on the Status Bar
- Cannot see the Signature icon on the Status Bar after signing your document? The option might have been turned off. To
enable it, you can right-click on an empty area of the Status Bar and make sure that the Signatures option is checked, as shown in
Figure 8.

Figure 8: Signatures option to be selected
- In the preceding steps, you created your own digital signature, the same signature is saved locally and will be available to digitally sign any
new documents hereafter. Save your presentation.