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Advanced Presentation Properties in PowerPoint 2010 for Windows

Learn how to view and edit advanced presentation properties in PowerPoint 2010.


Product/Version: PowerPoint 2010 for Windows

OS: Microsoft Windows XP / Vista / 7

In a previous tutorial, we learned how to view and edit Properties of the current presentation in PowerPoint 2010. All the Property fields are saved as metadata, this can be very useful in cataloging and searching presentations and individual slides. In addition to editing or adding the Property content in Backstage view, you can also bring up the same Properties with the the Document Panel, an interface option within PowerPoint 2010 which directly appears above the active slide, and below the Ribbon. Additionally, you can use the Advanced Properties option.

To view and edit current presentation properties through Document Panel and Advanced Properties, follow these steps:

  1. Open any presentation in PowerPoint that has been saved at least once. Access the File menu, and choose the Info option to get to Backstage view, as shown in Figure 1. Within the Properties pane click the Properties button to bring up a drop-down list, as shown in Figure 1.

    Properties drop-down list
    Figure 1: Properties drop-down list
  2. Within the Properties drop-down list, select the Show Document Panel option, as shown highlighted in red within Figure 1. This opens the Document Panel within the active PowerPoint below the Ribbon as shown in Figure 2 (highlighted in red).

    Document Panel within the active presentation
    Figure 2: Document Panel within the active presentation

    Edit any of the properties within the Document Panel as required, such as: adding Authors, changing the Title, Subject, Keywords, Category, etc.
  3. Once done, close the Document Panel by clicking on the X located at the top right corner of the pane. You can see all updated or newly added properties within the Properties pane(highlighted in green within Figure 1, above).
  4. For more advanced options with regard to presentation properties, you can access the Properties dialog box. To access these advanced option, select the Advanced Properties option, shown highlighted in blue within Figure 1 above.
  5. This brings up the Properties dialog box, as shown in Figure 3. Note that the name of the presentation is included as part of the title of the dialog box. This makes it quick and easy to know which presentation you are editing the properties for, especially if you have more than one presentation currently open.

    Properties dialog-box
    Figure 3: Properties dialog-box

    The Properties dialog box includes five tabs which are explained below:

    i. General: Within this tab you can see overview of the properties including dates for creation, modifications, and last access.

    ii. Summary: Here you can see Title, Author, Subject, Keywords, etc.

    iii. Statistics: This tab displays creation date, time spent creating, number of slides and words, etc.

    iv. Contents: Here you can see which Font(s) and Theme(s) are used in presentation, and Titles of slides.

    v. Custom: This tab contains additional information that can be added or deleted, such as name of client, name of person who checked the presentation, etc.
  6. Once done with editing or adding properties, make sure to save your presentation.

See Also: Advanced Presentation Properties in PowerPoint 2013 for Windows

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