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Views in PowerPoint 2016 for Windows

Learn about various views that allow you to edit and show slides in PowerPoint 2016.


Author:

Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher






Your slides remain the same, yet the various views in PowerPoint make exploring those same slides a little different. This approach makes sense because viewing slides in Slide Show view gives an entirely different perspective than editing them in Normal view. Further, it's easier to reorder and work with multiple slides in Slide Sorter view -- and make changes to individual slides in Normal view. All put together, PowerPoint 2016 provides you with ten different views. Eight of these views can be accessed from the View tab of the Ribbon, as shown in Figure 1. Then click on any of the buttons in the Presentation Views and Master Views group. All views are explained in more detail in separate, linked pages.

View tab of the Ribbon in PowerPoint
Figure 1: View tab of the Ribbon

PowerPoint 2016 views accessible from the View tab of the Ribbon are:

  1. Normal view
  2. Outline view
  3. Slide Sorter view
  4. Notes Page view
  5. Reading view
  6. Slide Master view
  7. Handout Master view
  8. Notes Master view

We also explore two other views which are accessible from other tabs of the Ribbon, or elsewhere within the PowerPoint 2016 interface:

  1. Slide Show view
  2. Presenter view

Other than the View tab of the Ribbon, you can also access most of these views by clicking the four small buttons towards the right side of the Status Bar (see Figure 2).

View buttons in PowerPoint
Figure 2: View buttons

These four buttons (explained from left to right) allow quick access to the same views -- in addition to just clicking these four buttons, you can also click them along with the Shift, Ctrl, and Alt keys. The table below provides details on the results of these key combinations:

  Click Shift-click Ctrl-click Alt-click
Normal Normal View Slide Master No Shortcut Brings up the Outline view
Slide Sorter Slide Sorter View Handout Master No Shortcut No Shortcut
Reading Reading View Brings up Set Up Show dialog box Goes to Browsed by an Individual view Goes to Browsed by an Individual view
Slide Show Slide Show Brings up Set Up Show dialog box Brings up the Present Online option Goes to a quarter screen Slide Show view

Tip: Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented? Go and get a copy of our PowerPoint Keyboard Shortcuts E-Book.

See Also:

PowerPoint 2013 Views for Windows
PowerPoint 2011 Views for Mac
PowerPoint 2010 Views for Windows
PowerPoint 2007 Views for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



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