This is the print version of this page. All content is copyright Indezine.com 2000-2016.



Ribbon and Tabs in PowerPoint 2016 for Windows

Learn about the Ribbon and Tabs in the PowerPoint 2016 interface.


Author:

Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher






The Ribbon
Ribbon Contents


The Ribbon

The Ribbon is the long strip comprising tabs with buttons across the top of the main window within the PowerPoint interface. Since PowerPoint 2007, the Ribbon has replaced all the menus and toolbars that were found in PowerPoint 2003 and older versions. The Ribbon contains almost all the commands you need to work with your slides, and is designed in a way that helps you quickly find the commands that you need to complete a task. You no longer have to search commands endlessly through many menus and sub-menus.

However, the File Menu still exists, as does a single toolbar called the Quick Access Toolbar. All the other commands are now found in the various tabs of the Ribbon within the interface. The Ribbon has several tabs, each named as you can see in Figure 1.

Ribbon and tabs within the PowerPoint 2016 interface
Figure 1: Ribbon and tabs within the PowerPoint 2016 interface

Tip: If you want more screen estate for a while, you can quickly hide the entire Ribbon while still showing just the tabs by pressing Ctrl + F1 keyboard shortcut. Press Ctrl + F1 again to bring back the Ribbon – or alternatively, just double-click any of the visible tabs. Want more keyboard shortcuts? Get a copy of our PowerPoint Keyboard Shortcuts e-book!

Back


Ribbon Content

The Ribbon contains many interface elements that are explained below:

  1. Tabs: The Ribbon contains fixed tabs such as Home, Insert, Design, etc. Each tab contains sets of tools to create and edit slides. Other than these visible tabs, there is a hidden tab called the Developer tab -- you can easily enable this tab.
  2. Contextual Tabs: These tabs are special tabs within the Ribbon that are not visible all the time -- they only make an appearance when you are working with a particular slide object which can be edited using special options. Figure 2 shows the Drawing Tools Format tab (highlighted in red) which is only activated when a shape or another drawing object is selected on the slide.

    Drawing Tools Format tab in the Ribbon
    Figure 2: Drawing Tools Format tab in the Ribbon
  3. Group: A group of related tools within a tab is known as a Group. Figure 3 shows the Shape Styles group within the Drawing Tools Format tab.

    Shape Styles group
    Figure 3: Shape Styles group
  4. A Gallery is a collection of styles or properties -- most galleries can be seen as drop-down galleries as shown in Figure 4. To access the drop-down galleries, you click the More button (explained in the next point). Figure 4 shows the Shape Styles gallery. All available styles can be seen as small preview thumbnails.

    Shape Styles Gallery
    Figure 4: Shape Styles Gallery
  5. The More button expands to a gallery within a Ribbon tab so that all or more options can be seen. Figure 5 shows you the More button for the Shape Styles gallery (highlighted in red). The two arrow buttons above the More button are used to scroll inside the gallery without expanding it (or even after expanding it if the gallery has too many options).

    More button
    Figure 5: More button
  6. The Down Arrow is a small downward pointing triangle that's placed next to many buttons -- when clicked, this displays a gallery or an additional options/sub-menu related to the selected button -- you can see the Down Arrow (highlighted in red) next to the Shape Fill option in Figure 6.

    Down Arrow
    Figure 6: Down Arrow
  7. Dialog Launcher (as shown highlighted in red within Figure 7) is a small square with an arrow in in the lower right corner of several Groups within the Ribbon tabs. Figure 7 below shows the dialog launcher within the Shape Styles group. As the name explains, a dialog launcher, when clicked summons a dialog box with more advanced options.

    Dialog Launcher
    Figure 7: Dialog Launcher

Back

See Also:

Ribbon and Tabs in PowerPoint 2016 for Mac
Ribbon and Tabs in PowerPoint 2013 for Windows
Ribbon and Tabs in PowerPoint 2011 for Mac
Ribbon and Tabs in PowerPoint 2010 for Windows
Ribbon and Tabs in PowerPoint 2007 for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Home | PowerPoint | Photoshop | PowerPoint Templates | PowerPoint Tutorials | Blog | Notes | Ezine | Advertise | Feedback | Site Map | About Us | Contact Us

Link to Us | Privacy | Testimonials

PowerPoint Backgrounds | Christian PowerPoint Backgrounds | Business PowerPoint Presentation Templates

Plagiarism will be detected by Copyscape

©2000-2016, Geetesh Bajaj. All rights reserved.

since November 02, 2000