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Outline View in PowerPoint 2016

Learn about the Presenter View within PowerPoint 2016.


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Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher






The Outline view is new for PowerPoint 2016 -- wait, that's not absolutely true since you always had access to your presentation's text outline through the Slides / Outline pane on the left side of the PowerPoint interface. What's changed though is that you no longer need to switch tabs within the pane (as you would do in PowerPoint 2010) -- now you just access the outline within a new view! The Outline view displays all the text contained within the title and text placeholders of your slides, and is one of the ten views in PowerPoint 2016.

Here's a walkthrough of Outline view:

  1. First open a presentation which has at least a few slides populated with text. Then access the View tab of the Ribbon and click the Outline View button, as shown highlighted in red within Figure 1.

    Outline button within Presentation Views group
    Figure 1: Outline button within Presentation Views group
  2. This opens the Outline pane on the left side of PowerPoint 2016 interface (highlighted in red within Figure 2, below). Note that this replaces the Slides pane that shows up in Normal view. As you can see in Figure 2, below -- the Outline pane displays a list of the slide titles and text placeholders in an outline format. You can drag the Outline pane to occupy a larger part of the onscreen area.

    Outline pane within PowerPoint interface
    Figure 2: Outline pane within PowerPoint interface
  3. Within the Outline pane, you can see the title and text content of the slides, as shown in Figure 3. Also, you can use the scroll bar to move and navigate up and down the Outline pane, as shown highlighted in red within Figure 3.

    Scroll bar within Outline pane
    Figure 3: Scroll bar within Outline pane
  4. Also, many Outline options are available through right-click menus within the Outline pane, as shown in Figure 4. These options are explained in our Outline Pane Options PowerPoint 2016 tutorial.

    Outline view edit options
    Figure 4: Outline view edit options
Tip: Use Ctrl + Shift + Tab shortcut key to switch between the Normal view and Outline view.

See Also:

Outline View in PowerPoint 2013 for Windows
Outline View in PowerPoint 2011 for Mac
Outline View in PowerPoint 2010 for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.



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