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Notes Master View in PowerPoint 2016 for Windows

Learn about Notes Master view in PowerPoint 2016.


Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher

Each slide in your PowerPoint deck can have some notes associated with it -- and these are placed in the Notes Pane area. Do you want to print all these slide notes? Yes, you can -- however very few people realize that you can print these notes in the form of a properly structured Notes Page. This might be among the least used PowerPoint options -- but this certainly is among the most useful ones!

Incidentally, even the small number of people who print Notes pages never realize that the look of their printed Notes pages can be modified within the Notes Master. Any changes you make within the Notes Master view affects the look within Notes Page view, and the layout of printed Notes pages. Do note though that these changes do not influence the appearance of the Notes Pane in Normal view.

You can access the Notes Master view by selecting the View tab of the Ribbon, and then clicking the Notes Master button (highlighted in red within Figure 1).

Notes Master button
Figure 1: Notes Master button

This opens the PowerPoint 2016 Notes Master view, as you can see in Figure 2.

Notes Master view
Figure 2: Notes Master view

The Notes Master contains several placeholders, plus also the background area that can be modified as required. These are all explained below, as marked in Figure 2:

  1. The Slide itself
  2. The Notes area -- these are the same notes that you can see in the Notes Pane within Normal view -- however, you can change the font size and type here.
  3. Header placeholder
  4. Date placeholder
  5. Footer placeholder
  6. Number placeholder
  7. Notes Page Background -- This is not a placeholder! You can apply a picture background or change the colors as per your company branding. Additionally, you can also place a company logo or any other element within the background area (this is explained in the next section).

You can do the following tasks within the Notes Master:

  • Select any placeholder and delete it by pressing Delete key on your keyboard.
  • Reposition placeholders by dragging them to a new position.
  • Resize the placeholders.
  • Format placeholders by using the tools on the Ribbon or menus.
  • Add pictures, SmartArt, clip art, or any other kind of slide objects that you want to display in the Notes view, or when Notes are printed. Do note that these slide objects (anything you insert other than the placeholders that were already available in the Notes Master) will not be editable for individual slides. Make sure that any individual objects you add are sent behind all the placeholders -- to do so, select the object you inserted, then right-click and choose the Send to Back | Send to Back option in the resultant contextual menu, as shown highlighted in red within Figure 3, below.

    Send to Back option
    Figure 3: Send to Back option

Make the changes as required, and choose any of these options to get back to Normal view:

  1. Access the Notes Master tab on the Ribbon (highlighted in blue within Figure 2, shown earlier on this page), and click the Close Master View button (highlighted in red within Figure 2, shown earlier on this page).
  2. Access the View tab of the Ribbon, and click the Normal button.
  3. You can also click the Normal button located on the Status Bar (highlighted in green within Figure 2, shown earlier on this page).

See Also:

Notes Master View in PowerPoint 2013 for Windows
Notes Master View in PowerPoint 2011 for Mac
Notes Master View in PowerPoint 2010 Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.

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