Learn about the Handout Master view in PowerPoint 2016.
Author: Geetesh Bajaj
Product/Version: Microsoft PowerPoint 2016
OS: Windows 7 and higher
Handouts are documents you can print from within PowerPoint that include slide representations from your presentation -- you can opt to include as many as 9 slides on each Handout page. Of course with 9 slides on a page, your slides will look more like thumbnails. You can also choose to print just one slide on every handout page -- then your Handout pages will look like individual slides printed on a page.
Most Handouts are created to be printed -- and the look and feel of these printed Handouts is determined by the Handout Master. To access and make edits to the Handout Master, you need to get to the Handout Master view in PowerPoint 2016 -- changes you make in this view influence the look and layout of printed Handouts. You can change or edit the background, the header, and the footer of printed Handouts.
To access the Handout Master view, you can choose either of these options:
Either option gets you to the Handout Master view, that you can see in Figure 2 below. Note that the
Handout you see in Figure 2 contains 6 slides - your Handout may contain more or less slides -- we will explore this aspect
later in this tutorial.
Figure 2: Handout Master view in PowerPoint 2016
You can format and reposition the Handout's Header and Footer placeholders, as also the placeholders used for the Date (and Time), and Slide Numbers. You can also add objects, such as a picture (useful to add a logo to all your printed handouts) or a background.
The Handout Master tab of the Ribbon
(highlighted in green within Figure 2 above) provides several layout options for the number of
slides that you want to print on each handout page. Locate the Page Setup group in this tab, and then choose the option
called Slides Per Page. This opens a drop-down gallery that you can see in Figure 3, below.
Figure 3: Slides Per Page drop-down gallery
Here are some guidelines about the number of slides you add on each Handout page:
To go back to Normal view from Handout Master, choose any of these options:
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