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Keyboard Shortcuts for PowerPoint 2016 for Windows

Explore keyboard shortcuts in PowerPoint 2016 for Windows. PowerPoint keyboard shortcuts allow you to quickly complete tasks.


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Product/Version: PowerPoint 2016 for Windows

OS: Windows 7 and higher



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Keyboard Shortcuts for PowerPoint

PowerPoint Keyboard Shortcuts

Here's the most comprehensive list of PowerPoint 2016 for Windows keyboard shortcuts that we know about. How many of these do you presently use? If you discover a shortcut key not listed here, please contact us through our feedback form.

The shortcuts listed on this page use the US English keyboard layout. If you are using a non-US or non-English keyboard layout, then the keyboard shortcuts may not correspond exactly in some cases. You can learn about this issue and other reasons why some shortcuts may not work in our PowerPoint Keyboard Shortcuts Not Working page.

Also explore our Keyboard Sequences in PowerPoint 2016 for Windows page.

For links to keyboard shortcuts in other versions of PowerPoint, scroll down this page a little.

PowerPoint Keyboard Shortcuts: 2016 for Windows

Ctrl Shortcuts

Ctrl + A
Select all slide objects (Normal view)
Select all slides (Slides tab and Slide Sorter view)
Select all text (in Outline view)
Change the pointer to an arrow (Slide Show view)

Ctrl + B
Bold selected text

Ctrl + C
Copy

Ctrl + Shift + C
Copy object attributes

Ctrl + D
Duplicate slide objects (Normal view)
Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)
Duplicate selected Layout or selected Slide Master (Slide Master view)

Ctrl + Shift + D
Duplicate active slide

Ctrl + E
Center Align selected text (Normal view)
Change Pointer to Eraser (Slide Show view)

Ctrl + F
Opens Find dialog box

Ctrl + Shift + F
Ctrl + Shift + P
Opens Font dialog box, when text is selected

Ctrl + G
Group selected slide objects

Ctrl + Shift + G
Ungroup selected group

Ctrl + H
Opens Replace dialog box
Hide Pointer and Navigation buttons (Slide Show view)

Ctrl + Shift + H
Show/Hide Notes pane

Ctrl + I
Italicize selected text

Ctrl + J
Justify selected text

Ctrl + Shift + J
Regroup previously grouped objects

Ctrl + K
Opens Insert hyperlink dialog box

Ctrl + L
Left align selected text

Ctrl + M
Insert New Slide (Normal and Slide Sorter views)
Insert New Master (Slide Master view)

Ctrl + N
Create New Presentation

Ctrl + Shift + N
Duplicates active presentation

Ctrl + O
Open presentation

Ctrl + P
Ctrl + F2
Ctrl + Shift + F12
Opens the Print pane in Backstage view for the active presentation
Changes Pointer to Pen (Slide Show view — Ctrl + P only)

Ctrl + Q
Exit PowerPoint

Ctrl + R
Right align selected text

Ctrl + S
Save (for presentations saved at least once)
Save As (for presentations never saved)
Opens All Slides dialog box (Slide Show view)

Ctrl + T
Opens Font dialog box (select the text container first)
Display the Microsoft Windows taskbar (Slide Show view)

Ctrl + U
Underline selected text
Hide the pointer and navigation button (Slide Show view)

Ctrl + V
Paste

Ctrl + Shift + V
Paste object attributes

Ctrl + Alt + V
Opens Paste Special dialog box

Ctrl + W
Close active presentation

Ctrl + X
Cut

Ctrl + Y
F4
Repeat or redo

Ctrl + Z
Undo

Ctrl + 1
Access formatting options for a selected chart element

Ctrl + F1
Hide or unhide Ribbon. Ribbon tabs are visible

Ctrl + Shift + F1 New for 2016
Hide or unhide Ribbon with tabs, Title Bar, Quick Access Toolbar, and Status Bar

Ctrl + F4
Close active presentation

Ctrl + F5
Opens Present Online dialog box

Ctrl + F6
Switch between open PowerPoint presentations – recently opened ones after previously opened ones

Ctrl + Shift + F6
Switch between open PowerPoint presentations – previously opened ones after recently opened ones

Ctrl + Shift + F9
Turn off/on Snap to Grid

Ctrl + Shift + F10
Arrange all open presentations. Minimized presentations are not arranged

Ctrl + F12
Open presentation

Ctrl + Shift + [ New for 2016
Reorder selected slide object one layer below

Ctrl + Shift + ] New for 2016
Reorder selected slide object one layer above

Ctrl + Tab
Switch between open PowerPoint presentations
Add a tab stop, if you are editing a table or a text container

Ctrl + Shift + Tab
Switch between Normal and Outline views

Ctrl + Space
Remove all formatting from selected text, or entire text container; resets text to the theme font (Normal view)
Reset all text formatting to default (select all text in Outline view, and use this shortcut key)

Ctrl + Backspace
Delete the entire word before the insertion point. If the insertion point is in the middle of a word, delete characters before the insertion point

Ctrl + Delete
Delete the entire word after the insertion point. If the insertion point is in the middle of a word, delete characters after the insertion point

Ctrl + Home
Cursor goes to the beginning of the first word in a text container while editing. If nothing on your slide is selected, goes to the first slide
Selects first slide (Slide Sorter view)

Ctrl + Shift + Home
Select or deselect all text from the cursor to the start of the paragraph (click within text container to establish the cursor location first)

Ctrl + End
Cursor goes to the end of the last word in a text container while editing. If nothing on your slide is selected, goes to the last slide
Selects last slide (Slide Sorter view)

Ctrl + Shift + End
Select or deselect all text from the cursor to the end of the paragraph (click within text container to establish the cursor location first)

Ctrl + Enter
Switch to the next text placeholder in the presentation
Add new slide if no more text placeholders exist

Ctrl + Left Arrow
Cursor goes to the beginning of the previous word
Nudge selected slide object leftwards, in smaller increments if the Snap to Grid option is enabled

Ctrl + Shift + Left Arrow
Select or cancel selection for one word to the left (for text)
Size selected object(s) thinner in smaller increments than Shift + Left Arrow

Ctrl + Right Arrow
Cursor goes to the beginning of the next word
Nudge selected slide object rightwards, in smaller increments if the Snap to Grid option is enabled

Ctrl + Shift + Right Arrow
Select or cancel selection for one word to the right (for text)
Size selected object(s) thicker in smaller increments than Shift + Right Arrow

Ctrl + Up Arrow
Move cursor, to start of existing paragraph, or start of previous paragraph
Nudge selected slide object upwards, in smaller increments if the Snap to Grid option is enabled
Scroll Notes upwards in Presenter view
Move selected slide up within the Slides pane New for 2016

Ctrl + Shift + Up Arrow
Select or cancel selection for one paragraph above (for text)
Size selected object(s) taller in smaller increments than Shift + Up Arrow
Move selected slide to the first slide position within the Slides pane New for 2016

Ctrl + Down Arrow
Cursor goes to the beginning of the next paragraph
Nudge selected slide object downwards, in smaller increments if the Snap to Grid option is enabled
Scroll Notes downwards in Presenter view
Move selected slide down within the Slides pane New for 2016

Ctrl + Shift + Down Arrow
Select or cancel selection for one paragraph below (for text)
Size selected object(s) shorter in smaller increments than Shift + Down Arrow
Move selected slide to the last slide position within the Slides pane New for 2016

Ctrl + click; then arrow Keys: Left, Right, Up, or Down
Move/nudge chart in a direction

Ctrl + Page Up
Scroll Notes one screenful upwards in Presenter view

Ctrl + Page Down
Scroll Notes one screenful downwards in Presenter view

Ctrl + ]
Ctrl + Shift + >

Increase font size

Ctrl + [
Ctrl + Shift + <

Decrease font size

Ctrl + <
Adds new section

Ctrl + - (minus),
Just (minus)
G
Zoom out of a slide, or See all slides (Slide Show view)

G
Show all slides (Slide Show view)
Show all slides with active slide unaffected (Presenter view)

Ctrl + + (plus),
Just + (plus)
Zoom in a Slide (Slide Show view)

Ctrl + =
Subscript selected text, or change subscripted text to normal text

Ctrl + Shift + =
Superscript selected text, or change superscripted text to normal text

Ctrl + Shift + Alt + >
Superscript selected text (press multiple times to change the height of the superscript)

Ctrl + Shift + Alt + <
Subscript selected text (press multiple times to change the height of the subscript)


Function Key Shortcuts

F1
Opens PowerPoint Help Window (all views except Slide Show view)
Opens a list of Slide Show shortcut keys (Slide Show view)

F2
Activate text editing in a text object such as a placeholder, box, or shape. Press F2 again to deactivate text editing and select the entire text object
Rename Section (when a Section is selected in the Slides pane or in Slide Sorter view)
Rename Slide Object (when a slide object is selected in the Selection Task Pane)

F5
View Slide Show from first slide

Shift + F5
View Slide Show from the current slide onwards

F6
Moves among various panes, the QAT, and the Ribbon (Normal view)
Cycles between the Minimize button, the Pause button, and the Change text size button in the Notes pane (Presenter view)

F7
Spellcheck

Shift + F7
Thesaurus (opens when some text is selected on slide)

F12
Opens Save as dialog box




Alt Shortcuts

Alt
Activate Access Keys on the Ribbon

Alt + A
Access Animations tab of the Ribbon (Normal view)
Read the next line in the Notes pane (Presenter view)

Alt + F
Alt + Shift + F
Opens Backstage view

Alt + G
Access Design tab of the Ribbon

Alt + H
Access Home tab of the Ribbon

Alt + J
Access Contextual tabs of the Ribbon – results depend on what type of slide object is selected

Alt + K
Access Transitions tab of the Ribbon

Alt + L
Access Developer tab of the Ribbon (if enabled)

Alt + M
Access Slide Master tab of the Ribbon (Slide Master view)

Alt + N
Access Insert tab of the Ribbon

Alt + P
Toggle between Play and Pause buttons for media (works in Normal and Slide Show views)

Alt + Q
Access the Tell Me help option (Normal view)
Stops media playback (works in Normal and Slide Show views)
Read the next step, such as the next slide, the next animation, or the end of slide show (Presenter view)

Alt + R
Access Review tab of the Ribbon

Alt + S
Access Slide Show tab of the Ribbon

Alt + U
Mute (works in Normal and Slide Show views)

Alt + W
Access View tab of the Ribbon (Normal view)
Read the elapsed time. The timer starts running as soon as you launch this view (Presenter view)

Alt + Z
Read the previous line in the Notes pane (Presenter view)

Alt + Esc
Switches to the next open application

Alt + F2
Opens Save As dialog box

Alt + F4
Close PowerPoint

Alt + F5
Opens Presenter view

Alt + F8
Show Macro dialog box

Alt + F9
Show/Hide Guides

Alt + Shift + F9
Show/Hide Rulers

Alt + F10
Show or Hide Selection Task Pane

Alt + F11
Access Microsoft Visual Basic for Applications environment

Alt + Shift + A
Show all text or Headings (Outline view)

Alt + Shift + C
Pick up Animation attributes (activates the Animation Painter). You can then click on any slide object to paste the copied Animation attributes.

Alt + Shift + D
Show Header and Footer dialog box

Alt + Tab
Switch to the next application. This is essentially a Microsoft Windows shortcut key

Alt + Shift + Tab
Switch to the previous application. This is essentially a Microsoft Windows shortcut key

Alt + Shift + Left Arrow
Tab
Promote, for selected text on the slide or in the Outline view. You can also place the cursor before the text

Alt + Shift + Right Arrow
Shift + Tab
Demote, for selected text on the slide or in the Outline view. You can also place the cursor before the text

Alt + Shift + Up Arrow
Move up selected bulleted item or paragraph, on the slide, or in the Outline pane

Alt + Shift + Down Arrow
Move down selected bulleted item or paragraph, on the slide, or in the Outline pane

Alt + Shift + 1
Hide everything except titles within the Outline view
Collapse all groups within the Selection Task Pane (first, press F6 to move focus through major interface elements, until it is on the Selection Pane)

Alt + Shift + 9
Show all content within Outline view
Expand all groups within the Selection Task Pane (first, press F6 to move focus through major interface elements, until it is on the Selection Pane)

Alt + Shift + +
Expand text for selected title within Outline view

Alt + Shift + -
Collapse text for selected title within Outline view

Alt + Shift + Page Down
Seek media ahead; like a Forward button (works in Normal and Slide Show views)

Alt + Shift + Page Up
Seek media backwards; like a Rewind button (works in Normal and Slide Show views)

Alt + End
Go to the next Bookmark for media clip (works in Normal and Slide Show views)

Alt + Home
Go to the previous Bookmark for media clip (works in Normal and Slide Show views)

Alt + Up Arrow
Increase the volume (works in Normal and Slide Show views)

Alt + Down Arrow
Decrease the volume (works in Normal and Slide Show views)

Alt + Left Arrow
Rotate slide object counter-clockwise by 15 degrees

Alt + Right Arrow
Rotate slide object clockwise by 15 degrees

Alt + -
Bring up Windows restore, view, move, and close options. This is essentially a Microsoft Windows shortcut key


Shift Shortcuts

Tab
Move to the subsequent cell within a Table
Activate the next option or option group within Dialog box
Select next slide object on Slide (when one object is selected)
Go to next hyperlink in Slide Show view (if hyperlinks exist)
Cycle through tools within a region (Presenter view)

Shift + Tab
Move to the preceding cell within a Table
Activate the previous option or option group within Dialog box
Select previous slide object on Slide (when one object is selected)
Go to previous hyperlink in Slide Show view (if hyperlinks exist)

Shift + F3
Cycle case of selected text (Sentence, Lowercase, and Uppercase). Won’t work for text set to All Caps in the Font dialog box; to bring up the Font dialog box, press the Ctrl + T shortcut key)

Shift + F4
Repeat last Find action, after the Find dialog box is closed

Shift + F6
Move to a pane from another pane in the program window (works counter-clockwise)

Shift + F9
Show or hide the grid

Shift + F10
Display the right-click contextual menu for the selected object

Shift + Left Arrow
Select or deselect one character to the left (for text)
Size selected object(s) thinner

Shift + Right Arrow
Select or deselect one character to the right (for text)
Size selected object(s) thicker

Shift + Up Arrow
Select or deselect text one line up (for text)
Size selected object(s) taller

Shift + Down Arrow
Select or deselect text one line down (for text)
Size selected object(s) shorter

Shift + Home
Select or deselect text to the beginning of the line.

Shift + End
Select or deselect text to the end of the line


Other Shortcuts

Home
Move cursor to beginning of current line of text
Select first slide (Slide Sorter view)

End
Move cursor to end of current line of text
Select last slide (Slide Sorter view)

Page Up
Move to previous slide (Normal and Slide Show views)

Page Down
Move to next slide (Normal and Slide Show views)

Backspace
Delete one character to the left (when text within a text box, placeholder, or shape is active)

Backspace, P, or Left Arrow
Move to previous slide or previous animation (Slide Show view)

Spacebar, N, or Right Arrow
Move to next slide or next animation (Slide Show view)

Delete
Delete one character to the right (when text within a text box, placeholder, or shape is active)

<Number> + Enter
Goes to the slide of that number (Slide Show view)

B
Pause the slide show and display a black screen. Press B again to resume the show (Slide Show view)

E
Erase on-screen annotations (Slide Show view)

H
Go to next hidden slide (Slide Show view)

M
Use mouse-click to advance while rehearsing (Slide Show view)

O
Use original timings while rehearsing (Slide Show view)

S or Pause
Stop the show, and freeze the screen. Press S again to restart the show (Slide Show view)

T
Set new timings while rehearsing (Slide Show view)

W
Pause the show and display a white screen. Press W again to resume the show (in Slide Show view)

Esc
Cancel a menu or dialog box action
End the slide show (Slide Show view)
Close the view (Presenter view)

Enter
Add text within selected object such as a shape or placeholder (Normal view)
Add a new, blank slide or a new, empty paragraph (Outline view)

Left Arrow
Move insertion point leftwards within text boxes and placeholders (Normal view)
Move insertion point leftwards, or to the immediate cell on the left in tables (Normal view)
Nudge selected slide object leftwards, in normal increments even if the Snap to Grid option is enabled (Normal view)

Select previous slide (Slide Sorter view)

Right Arrow
Move insertion point rightwards within text boxes and placeholders (Normal view)
Move insertion point rightwards, or to the immediate cell on the right in tables (Normal view)
Nudge selected slide object rightwards, in normal increments even if the Snap to Grid option is enabled (Normal view)
Select next slide (Slide Sorter view)

Up Arrow
Move insertion point upwards within text boxes and placeholders (Normal view)
Move insertion point upwards, or to the immediate cell above in tables (Normal view)
Nudge selected slide object upwards, in normal increments even if the Snap to Grid option is enabled (Normal view)
Select slide above (Slide Sorter view)

Down Arrow
Move insertion point downwards within text boxes and placeholders (Normal view)
Move insertion point downwards, or to the immediate cell below in tables (Normal view)
Nudge selected slide object downwards, in normal increments even if the Snap to Grid option is enabled (Normal view)
Select slide below (Slide Sorter view)

PowerPoint keyboard shortcuts 2016 for Windows


Ebook PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences Ebook

PowerPoint 365, 2019, 2016, 2013, 2011, 2010, 2007 and 2003 for Windows

PowerPoint 365, 2019, 2016 and 2011 for Mac

PowerPoint for the Web on Windows and Mac

Have you ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

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See Also:

02-01-01 - Keyboard Shortcuts and Sequences: Keyboard Shortcuts for PowerPoint (Glossary Page)

Keyboard Shortcuts on Mac using PowerPoint for the Web
Keyboard Shortcuts on Windows using PowerPoint for the Web
Keyboard Shortcuts for PowerPoint 2003 for Windows
Keyboard Shortcuts for PowerPoint 2007 for Windows
Keyboard Shortcuts for PowerPoint 2010 for Windows
Keyboard Shortcuts for PowerPoint 2011 for Mac
Keyboard Shortcuts for PowerPoint 2013 for Windows
Keyboard Shortcuts for PowerPoint 2016 for Mac
Keyboard Shortcuts for PowerPoint 2019 for Mac
Keyboard Shortcuts for PowerPoint 2019 for Windows
Keyboard Shortcuts for PowerPoint 365 for Mac
Keyboard Shortcuts for PowerPoint 365 for Windows

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