Indezine Logo

  This is the print version of this page. All content is copyright 2000-2021.

Changing Color for Negative Data Series of Charts in PowerPoint 2010 and 2007 for Windows

Learn how to change the default white color for chart negative values in PowerPoint 2010 and 2007 for Windows.


Product/Version: PowerPoint 2010 and 2007 for Windows

OS: Windows XP and higher

Although we mention that this tutorial works for both PowerPoint 2007 and 2010, the actual techniques work only within PowerPoint 2010. The reason why this does not work well within PowerPoint 2007 is because that version had no option for pattern fills, however if you work within PowerPoint 2010 using the procedure outlined on this page, you'll find that any changes you make show up in PowerPoint 2007 as well.

By default when you choose to invert the fill for any negative option in a series of a chart, you end up seeing those negative series in the default white color only, not a great default if your slide background is white or if you want negative series to show in red. In this tutorial, we show you how you can get over this limitation in PowerPoint 2010 using a workaround.

Follow these steps to change the color of any negative data series in your PowerPoint 2010 charts:

  1. You must have a chart that has negative values, as shown in Figure 1. Select the data series by clicking on it (again see Figure 1). Alternatively you can select the data series from the chart elements dropdown list.

    Selected chart element (data series)
    Figure 1: Selected chart element (data series)
  2. Activate the Chart Tools Layout tab of the Ribbon. Towards the extreme left of the Ribbon tab, make sure that you have the correct data series selected, then click the Format Selection button (highlighted in red in Figure 2).

    Format Selection button
    Figure 2: Format Selection button
  3. This summons the Format Data Series dialog box, as shown in Figure 3.

    Format Data Series
    Figure 3: Format Data Series
  4. At this point, we are assuming that you have selected the Invert if Negative option (highlighted in red in Figure 3) within the Fill tab. Next select the Pattern fill option, as shown in Figure 4.

    Pattern fill
    Figure 4: Pattern fill
  5. As soon as you select the Pattern fill option, several patterns show up within this dialog box (refer to Figure 4). You'll also find two color dropdown boxes under the pattern swatches. As you can see, the foreground color matches the fill color for the positive columns, and the background color matches with the fill for the negative columns.
  6. We will now make some changes, from the patterns themselves, we choose the 5% pattern (the top-left, first pattern, this is most inconspicious pattern), and then we choose a solid color from the background color dropdown, as you can see in Figure 5. Red was chosen since that color seems to go well with the negative concept.

    Background color
    Figure 5: Background color
  7. Click Close to go back to your chart with the new fills.
  8. Figure 6 shows how the chart looks now, as you can see, the colors of the columns are actually reversed from what we wanted! So we need to remedy that next.
    Different column color
    Figure 6: Different column colors
  9. We summoned the Format Data Series dialog box again, under the Fill tab, we choose the Solid fill option, as shown in Figure 7.

    Solid fill
    Figure 7: Solid fill
  10. Setting the fills back to Solid fill sets the colors in the chart series to the right values. Click the Close button to get back to the chart.
  11. Figure 8 shows the correct chart with no patterns, and distinctly different colors for positive and negative columns. As you can see in Figure 8, our sample chart has only one Data Series. But there's no reason why you cannot use the same steps for any other series if your chart has multiple series.

    Chart with changed colors
    Figure 8: Chart with changed colors
  12. Save your presentation.

See Also:

Changing Color for Negative Data Series of Charts in PowerPoint 2013 for Windows
Changing Color for Negative Data Series of Charts in PowerPoint 2011 for Mac
Changing Color for Negative Data Series in PowerPoint 2002 and 2003 Charts for Windows

Jeopardy-Like PowerPoint Template (25 Questions)

Want to play a Jeopardy-like game using PowerPoint slides? Yes, this is absolutely doable but making PowerPoint slides with all the interactivity and layouts takes too much work. Fortunately, we have done the work for you. just download our Jeopardy-like 25 (5x5) question PowerPoint template, replace the placeholders provided for questions, answers, and categories, and you’re done! You'll still need a real human being to track scores and you could soon be playing this amazing game as part of a fun exercise, a training program, or even a quiz show.

Download and play your own Jeopardy-like game

Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Home | PowerPoint | Photoshop | PowerPoint Templates | PowerPoint Tutorials | Blog | Notes | Ezine | Advertise | Feedback | Site Map | About Us | Contact Us

Link to Us | Privacy | Testimonials

PowerPoint Backgrounds | Christian PowerPoint Backgrounds | Business PowerPoint Presentation Templates

Plagiarism will be detected by Copyscape

©2000-2021, Geetesh Bajaj. All rights reserved.