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Insert Video Clips in PowerPoint 365 for Windows

Learn how you can insert a video clip on a slide in PowerPoint 365 for Windows. You can add several video file types, and you can also format the appearance of these video clips on your PowerPoint slides.


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Product/Version: PowerPoint 365 for Windows

OS: Microsoft Windows 10 and higher



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If you want to insert a video clip within your PowerPoint slide, spare a thought for why you would insert video clips in the first place. Most of the video clips are just added to grab attention. Before we show you how you can add a video clip to your slide in PowerPoint 365 for Windows, let us explore a few good reasons to add video clips.

Why Add Video Clips in PowerPoint Slides?

The Wrong Reasons

Before you proceed, spare a thought for the many wrong reasons why people add video clips to their slides:

  1. Video clips are often added to grab the audience's attention. The presenter or the message of your presentation should be memorable first, and only then, will a memorable video clip help.
  2. Some presenters think that a video clip will add some oomph! However, that’s just not the reason to add video clips.
  3. Other presenters believe that since many presentations contain video, they need to do the same. This herd-mentality won’t help. You must have a compelling reason to add video clips in your PowerPoint presentations.

The Correct Reasons

Fortunately, there are several good reasons for adding video clips to your slides:

  1. You need to show how a machine process works, and a recorded video clip is far more simpler to insert than animating the entire sequence.
  2. An important person cannot attend an event and sends his or her message as a recorded video clip. You insert this on the first slide.
  3. You want to show recorded video coverage to strengthen your point-of-view.
  4. Finally, the video clip should add value to the presentation and be beneficial to your audience.

Before You Begin with Video Files

Some points that you should consider while inserting a video clip in PowerPoint 365 are:

  1. Your presentation should be saved at least once before inserting the video.
  2. Your video clip should be in a PowerPoint friendly file format.
  3. Preferably, copy any movie/video file you want to insert to the same folder which includes the presentation.

The last option ensures that your video links always work. Yes, this is less of a problem with PowerPoint 365 since this version embeds any inserted videos as part of the presentation itself. We explain more later on this page.

Follow these steps to insert a video clip into your slide in PowerPoint 365 for Windows:

  1. There are two ways in which you can add a video clip to your slide. You can either add a new slide to insert a video clip or you can add a video clip to an existing slide.
  2. Firstly, you can add a new slide to your presentation. Then, access the Home tab of the Ribbon and click the Layout button, as shown highlighted in red within Figure 1, below, to bring up the Layout drop-down gallery. Select any of the layouts that include a content placeholder. A content placeholder is the small palette-like collection of multi-colored buttons visible on some of the slide layouts, as shown in Figure 1. We chose the Title and Content layout, highlighted in blue within Figure 1.
  3. Choose a slide layout that includes a content placeholder
    Figure 1: Choose a slide layout that includes a content placeholder
  4. If your slide layout has a content placeholder, click the Insert Video button. This button is one among the eight buttons in the content placeholder, as shown highlighted in red within Figure 2, below.
  5. Insert Video button in the Content Placeholder
    Figure 2: Insert Video button in the Content Placeholder
  6. Alternatively, if you want to insert a video clip in an existing slide that has no content placeholder, select the Insert tab of the Ribbon, and click the Video button, as shown highlighted in red within Figure 3, below. Doing so brings up the drop-down menu. Choose the Insert Video From This Device option, highlighted in blue within Figure 3.
  7. Insert Video From This Device option
    Figure 3: Insert Video From This Device option
  8. This action brings up the Insert Video dialog box, as shown in Figure 4, below. Locate the folder where your videos are saved, and select any video clip you want to insert by clicking on it.
  9. Insert Video dialog box
    Figure 4: Insert Video dialog box
  10. You can now click the Insert button, as shown highlighted in red within Figure 4, above. Clicking this option adds the movie to the slide and also embeds it as part of your presentation file. Doing so can balloon the file size, and to avoid this bloat, you can just link the video clip rather than embedding it by following the alternative option explained next.
  11. To link rather than embed, click on the down-arrow next to the Insert button, as shown in Figure 5, below. Doing so brings up a menu with two options:
  12. Link to File option
    Figure 5: Link to File option
  13. Insert

  14. This is the default option, and the same as what we have discussed in the preceding paragraph. Yes, this option embeds the video as part of the PowerPoint file.
  15. Link to File

  16. This option links the video file. Note that if you choose to link rather than embed, always copy your video or movie clip to the same folder as your presentation before you insert it within your slide.
  17. Whichever option you choose, PowerPoint will place the video at the center of the slide, as shown in Figure 6, below.
  18. Video placed on slide
    Figure 6: Video placed on slide
  19. Click on the video to play or use the Play button on the Player Controls bar, below the video clip, as shown highlighted in red within Figure 6, above. You can also set the video to play automatically during the Slide Show. To do so, select the video so that the two Video Tool contextual tabs on the Ribbon appear. Click the Playback tab to activate it. Locate the Start button, as shown highlighted in red within Figure 7, below, and click upon this button.
  20. Video Tools Playback tab of the Ribbon
    Figure 7: Video Tools Playback tab of the Ribbon
  21. Contextual Tabs

  22. The Video Tools Format and Video Tools Playback tabs are contextual tabs. Contextual tabs are special tabs in the Ribbon that are not visible all the time. They only make an appearance when you are working with a particular slide object which can be edited using special options.
  23. Doing so opens a drop-down list as shown in Figure 8, below. Select the Automatically option as shown highlighted in red within Figure 8.
  24. Option to start playing video automatically
    Figure 8: Option to start playing video automatically
  25. Test if your video clip plays as expected. Make sure you save your presentation often.

People Also Ask:

How can you insert video in PowerPoint?

Depending on which version of PowerPoint you're using, you can embed videos (the default behavior), or link to a video file stored on your computer.

How easy is it to add a video in PowerPoint?

In the previous versions of PowerPoint, you needed to place your video inside a specific folder and create objects or add hyperlinks to it. But then things changed and embedding videos in presentations became easier with newer versions of PowerPoint. There is no need for your video file to be placed in a particular directory now that the presentation can have embedded video files.

How to embed a video in PowerPoint?

By default, all videos you insert in PowerPoint are embedded. This means that the video in itself is contained within the PowerPoint presentation and is part of the file.

See Also:

14 02 01 - Video in PowerPoint - Basics: Insert Video Clips in PowerPoint (Glossary Page)

Insert Video Clips in PowerPoint 365 for Mac
Insert Video Clips in PowerPoint 2019 for Windows
Insert Video Clips in PowerPoint 2019 for Mac
Insert Video Clips in PowerPoint 2016 for Windows
Insert Video Clips in PowerPoint 2016 for Mac
Insert Video Clips in PowerPoint 2013 for Windows
Insert Video Clips in PowerPoint 2011 for Mac
Insert Video Clips in PowerPoint 2010 for Windows
Insert Video Clips in PowerPoint 2007 for Windows
Insert Video Clips in PowerPoint 2003 and 2002 for Windows
Insert Video Clips in PowerPoint for the Web

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