Indezine Logo




Insert Video Clips in PowerPoint for the Web

Learn how you can insert a video clip on a slide in PowerPoint for the Web. You can add several video file types, and you can also format the appearance of these video clips on your PowerPoint slides.


Author:

Product/Version: PowerPoint for the Web

OS: Microsoft Windows and Mac OS X



Learn PowerPoint

Prezi Notes for PowerPoint Users 01: change fonts in Prezi presentations.



If you want to insert a video clip within your PowerPoint slide, spare a thought for why you would insert video clips in the first place. Most of the video clips are just added to grab attention. Before we show you how you can add a video clip to your slide in PowerPoint for the Web, let us explore a few good reasons to add video clips.

Why Add Video Clips in PowerPoint Slides?

The Wrong Reasons

Before you proceed, spare a thought for the many wrong reasons why people add video clips to their slides:

  1. Video clips are often added to grab the audience's attention. The presenter or the message of your presentation should be memorable first, and only then, will a memorable video clip help.
  2. Some presenters think that a video clip will add some oomph! However, that’s just not the reason to add video clips.
  3. Other presenters believe that since many presentations contain video, they need to do the same. This herd-mentality won’t help. You must have a compelling reason to add video clips in your PowerPoint presentations.

The Correct Reasons

Fortunately, there are several good reasons for adding video clips to your slides:

  1. You need to show how a machine process works, and a recorded video clip is far more simpler to insert than animating the entire sequence.
  2. An important person cannot attend an event and sends his or her message as a recorded video clip. You insert this on the first slide.
  3. You want to show recorded video coverage to strengthen your point-of-view.
  4. Finally, the video clip should add value to the presentation and be beneficial to your audience.

Before You Begin with Video Files

Some points that you should consider while inserting a video clip in PowerPoint for the Web are:

  1. Your presentation should be saved at least once before inserting the video. This is not much of an issue with PowerPoint for the Web since files are automatically saved.
  2. You cannot upload video clips from your computer and use it within PowerPoint for the Web, unless you edit your online presentation using PowerPoint for the Web's integration with PowerPoint desktop versions. In the latter case, your video clip should be in a PowerPoint friendly file format.
  3. Since you cannot insert regular video clips in PowerPoint for the Web, you will have to upload your video clip to YouTube, SlideShare, Vimeo, or Microsoft Stream, and then paste in the address of the video. This is addressed in our Insert Online Video Clips in PowerPoint tutorials.

Follow these steps to insert a video clip into your slide in PowerPoint for the Web:

  1. Open an existing presentation in PowerPoint for the Web or create a new one. Next, choose the Editing option in the Ribbon, as shown highlighted in red within Figure 1, below. Doing so opens a dropdown menu. Within this menu, choose the Open in Desktop App option, as shown highlighted in blue within Figure 1.
  2. Open in Desktop App option
    Figure 1: Open in Desktop App option
  3. You may see a message that says, This site is trying to open PowerPoint. Click the Open button, highlighted in red within Figure 2, below to proceed. If you want to provide permissions in the future as well, select the checkbox highlighted in green within Figure 2.
  4. This site is trying to open PowerPoint
    Figure 2: This site is trying to open PowerPoint
  5. This presentation will now open in the desktop version of PowerPoint, as shown in Figure 3, below. In our case, the presentation opened in PowerPoint 365 for Windows, but it could be the default version of PowerPoint installed on your computer.
  6. File opened in the desktop version of PowerPoint
    Figure 3: File opened in the desktop version of PowerPoint
  7. Now, access the Home tab of the Ribbon and click the Layout button, as shown highlighted in red within Figure 4, below, to bring up the Layout drop-down gallery. Select any of the layouts that include a content placeholder. A content placeholder is the small palette-like collection of multi-colored buttons visible on some of the slide layouts, as shown in Figure 4. We chose the Title and Content layout, highlighted in blue within Figure 4.
  8. Choose a slide layout that includes a content placeholder
    Figure 4: Choose a slide layout that includes a content placeholder
  9. If your slide layout has a content placeholder, click the Insert Video button. This button is one among the eight buttons in the content placeholder, as shown highlighted in red within Figure 5, below.
  10. Insert Video button in the Content Placeholder
    Figure 5: Insert Video button in the Content Placeholder
  11. Alternatively, if you want to insert a video clip in an existing slide that has no content placeholder, select the Insert tab of the Ribbon, and click the Video button, as shown highlighted in red within Figure 6, below. Doing so brings up the drop-down menu. Choose the Insert Video From This Device option, highlighted in blue within Figure 6.
  12. Insert Video From This Device option
    Figure 6: Insert Video From This Device option
  13. This action brings up the Insert Video dialog box, as shown in Figure 7, below. Locate the folder where your videos are saved and select any video clip you want to insert by clicking on it. As far as file formats go, it's best to use MP4 videos since they seem to play best in PowerPoint for the Web, where our original presentation is being created.
  14. Insert Video dialog box
    Figure 7: Insert Video dialog box
  15. You can now click the Insert button, as shown highlighted in red within Figure 7, above. Clicking this option adds the movie to the slide and embeds it as part of your presentation file.
  16. PowerPoint will now place the video at the center of the slide, as shown in Figure 8, below.
  17. Video placed on slide
    Figure 8: Video placed on slide
  18. Click on the video to play or use the Play button on the Player Controls bar, below the video clip, as shown highlighted in red within Figure 8, above. You can also set the video to play automatically during the Slide Show. To do so, select the video so that the two Video Tool contextual tabs on the Ribbon appear. Click the Playback tab to activate it. Locate the Start button, as shown highlighted in red within Figure 9, below, and click upon this button.
  19. Video Tools Playback tab of the Ribbon
    Figure 9: Video Tools Playback tab of the Ribbon
  20. Contextual Tabs

  21. The Video Tools Format and Video Tools Playback tabs are contextual tabs. Contextual tabs are special tabs in the Ribbon that are not visible all the time. They only make an appearance when you are working with a particular slide object which can be edited using special options.
  22. Doing so opens a drop-down list as shown in Figure 10, below. Select the Automatically option as shown highlighted in red within Figure 10.
  23. Option to start playing video automatically
    Figure 10: Option to start playing video automatically
  24. Close your presentation. If PowerPoint asks you to save your presentation, click the Save button, as shown in Figure 11, below.
  25. Save your presentation
    Figure 11: Save your presentation
  26. Now, go back to instance of PowerPoint for the Web, open in your browser. If there's a dialog box open in this window, click the Continue here button, as shown in Figure 12, below.
  27. Continue here button
    Figure 12: Continue here button
  28. Your updated presentation will now refresh within PowerPoint for the Web. Do note that if you have inserted a large video clip, this refresh may take some time. In some cases, you can close your presentation in PowerPoint for the Web and come again later after 5-10 minutes and open the presentation again, which would have been synced and refreshed by now. Test if your video clip plays as expected.

See Also:

Video in PowerPoint - Basics: Insert Video Clips (Glossary Page)

Insert Video Clips in PowerPoint 365 for Windows
Insert Video Clips in PowerPoint 365 for Mac
Insert Video Clips in PowerPoint 2019 for Windows
Insert Video Clips in PowerPoint 2019 for Mac
Insert Video Clips in PowerPoint 2016 for Windows
Insert Video Clips in PowerPoint 2016 for Mac
Insert Video Clips in PowerPoint 2013 for Windows
Insert Video Clips in PowerPoint 2011 for Mac
Insert Video Clips in PowerPoint 2010 for Windows
Insert Video Clips in PowerPoint 2007 for Windows
Insert Video Clips in PowerPoint 2003 and 2002 for Windows

You May Also Like: How to Make Your Presentation Fly | Cufflinks PowerPoint Templates


Popular Posts

Add Headers and Footers to Slides in PowerPoint 2016 for Windows
Add Headers and Footers to Slides in PowerPoint 2016 for Windows
Learn how to add Headers and Footers to slides in PowerPoint 2016 for Windows.

Text Box Autofit Options in PowerPoint 2016 for Windows
Text Box Autofit Options in PowerPoint 2016 for Windows
Learn about Text Box autofit options in PowerPoint 2016.

Paste in Place in PowerPoint
Paste in Place in PowerPoint
How can you place a copied or duplicated slide object right on top of the original object in PowerPoint?

Formatting Arrows (Arrowheads) in PowerPoint 2013 for Windows
Formatting Arrows (Arrowheads) in PowerPoint 2013 for Windows
Learn how to format arrowheads for lines in PowerPoint 2013 for Windows.



Ebook PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts and Sequences Ebook

PowerPoint 365, 2019, 2016, 2013, 2011, 2010, 2007 and 2003 for Windows

PowerPoint 365, 2019, 2016 and 2011 for Mac

PowerPoint for the Web on Windows and Mac

Have you ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.

This is the original page. An AMP (Accelerated Mobile Page) version of this page is also available for those on mobile platforms, at Insert Video Clips in PowerPoint for the Web.


Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Home | PowerPoint | Photoshop | PowerPoint Templates | PowerPoint Tutorials | Blog | Notes | Ezine | Advertise | Feedback | Site Map | About Us | Contact Us

Link to Us | Privacy | Testimonials

PowerPoint Backgrounds | Christian PowerPoint Backgrounds | Business PowerPoint Presentation Templates

Plagiarism will be detected by Copyscape

©2000-2021, Geetesh Bajaj. All rights reserved.