Keyboard Shortcuts: PowerPoint 2007 for Windows

Ctrl Shortcuts

Ctrl + A
Select all slide objects (Normal view)
Select all slides (Slides tab and Slide Sorter view)
Select all text (in Outline view)
Change the pointer to an arrow (Slide Show view)

Ctrl + B
Bold selected text

Ctrl + C
Copy

Ctrl + D
Duplicate slide objects (Normal view)
Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)
Duplicate selected Layout or selected Slide Master (Slide Master view)

Ctrl + Shift + D
Duplicate active slide

Ctrl + E
Center Align selected text (Normal view)
Change Pointer to Eraser (Slide Show view)

Ctrl + F
Open the Find dialog box

Ctrl + G
Group selected slide objects

Ctrl + Shift + G
Ungroup

Ctrl + H
Open Replace dialog box
Hide Pointer and Navigation buttons (Slide Show view)

Ctrl + I
Italicize selected text

Ctrl + J
Justify selected text

Ctrl + K
Insert hyperlink

Ctrl + L
Left align selected text

Ctrl + M
Insert New Slide (Normal and Slide Sorter)
Insert New Master (Slide Master view)

Ctrl + N
Create new presentation

Ctrl + O
Open presentation

Ctrl + P
Ctrl + Shift + F12
Brings up the Print dialog box
Change Pointer to Pen (Slide Show view -- Ctrl + P only)

Ctrl + Q
Exit PowerPoint

Ctrl + R
Right align selected text

Ctrl + S
Save (for presentations saved at least once)
Save As (for presentations never saved)
Open  All Slides dialog box (Slide Show view)

Ctrl + T
Opens Font dialog box (select the text container first)
Display the computer task bar (Slide Show view)

Ctrl + U
Underline selected text
Hide the pointer and navigation button in 15 seconds (Slide Show view)

Ctrl + V
Paste

Ctrl + Alt + V
Paste Special

Ctrl + W
Close active presentation

Ctrl + X
Cut

Ctrl + Y
F4
Redo or repeat

Ctrl + Z
Undo

Ctrl + 1
Access formatting options for a selected chart element

Ctrl + F1
Hide and unhide Ribbon

Ctrl + F2
Print Preview

Ctrl + F4
Close active presentation

Ctrl + F5
Cascades open, maximized presentation(s)

Ctrl + F6
Switch between open PowerPoint presentations – recently opened ones after previously opened ones

Ctrl + Shift + F6
Switch between open PowerPoint presentations – previously opened ones after recently opened ones

Ctrl + Shift + F9
Turn off/on Snap to Grid

Ctrl + F12
Open presentation

Ctrl + Tab
Switch between open PowerPoint presentations

Ctrl + Space
Reset all text formatting to default (select all text in Outline pane, and use this shortcut key)

Ctrl + Backspace
Delete the word just before the insertion point

Ctrl + Delete
Delete the word just after the insertion point

Ctrl + Home
Go to the beginning of the first word in a text container while editing. If nothing on your slide is selected, go to the first slide
Selects first slide (Slide Sorter view)

Ctrl + End
Go to the end of the last word in a text container while editing. If nothing on your slide is selected, go to the last slide
Selects last slide (Slide Sorter view)

Ctrl + Enter
Switch to the next text placeholder in the presentation
Add new slide if no more text placeholders exist

Ctrl + Left Arrow
Go to the beginning of the previous word
Nudge selected slide object leftwards

Ctrl + Right Arrow
Move cursor to beginning of next word
Nudge selected slide object rightwards

Ctrl + Up Arrow
Move cursor to start of previous paragraph
Nudge selected slide object upwards

Ctrl + Down Arrow
Move cursor to start of next paragraph
Nudge selected slide object downwards

Ctrl + Click; then Arrow Keys (Left, Right, Up, Down)
Move/nudge chart in a direction

Ctrl + Shift + F
Open Font dialog box, when text is selected

Ctrl + Shift + P
Open Font dialog box, when text is selected

Ctrl + Shift + C
Copy object attributes

Ctrl + Shift + V
Paste object attributes

Ctrl + Shift + Home
Select from cursor location to the beginning of all text (select the text container first)

Ctrl + Shift + End
Select from cursor location to the end of all text (select the text container first)

Ctrl + Shift + Tab
Switch between the Slides tab, the Outline tab, and the Slides pane (all in Normal view)

Ctrl + Shift + Left Arrow
Select or cancel selection for one word to the left

Ctrl + Shift + Right Arrow
Select or cancel selection for one word to the right

Ctrl + Shift + Up Arrow
Select or cancel selection for one paragraph above

Ctrl + Shift + Down Arrow
Select or cancel selection for one paragraph below

Ctrl + Shift + >
Ctrl + ]
Increase font size

Ctrl + Shift + <
Ctrl + [
Decrease font size

Ctrl + Shift + =
Ctrl + Shift + Alt + >
Superscript selected text

Ctrl + =
Ctrl + Shift + Alt + <
Subscript selected text

Function Key Shortcuts

F1
Open PowerPoint Help Window (all views except Slide Show view)
Opens a list of Slide Show shortcut keys (Slide Show view)

F2
Activate text editing in a text object such as a placeholder, box, or shape. Press F2 again to deactivate text editing and select the entire text object
Rename Section (when a Section is selected in the Slides pane or in Slide Sorter view)

F5
View the slide show from first slide

Shift + F5
View Slide Show from the current slide onwards

F6
Move among various panes, the QAT, and the Ribbon (Normal view)

F7
Spellcheck

Shift + F7
Thesaurus

F12
Save as

Alt Shortcuts

Alt + A
Access Animations tab of the Ribbon

Alt + D
Access Developer tab of the Ribbon (tab should not be disabled)

Alt + F
Alt + Shift + F
Opens Office Button menu

Alt + G
Access Design tab of the Ribbon

Alt + H
Access Home tab of the Ribbon

Alt + J
Access Contextual tabs of the Ribbon – results depend on what type of slide object is selected

Alt + L
Access Developer tab of the Ribbon (if enabled)

Alt + M
Access Slide Master tab of the Ribbon (Slide Master view)

Alt + N
Access Insert tab of the Ribbon

Alt + R
Access Review tab of the Ribbon

Alt + S
Access Slide Show tab of the Ribbon

Alt + W
Access View tab of the Ribbon

Alt + Esc
Switches to the next open application

Alt + F2
Save As

Alt + F4
Close

Alt + F5
Restore Window

Alt + F8
Show Macro dialog box

Alt + F9
Show/Hide Guides

Alt + F11
Access Microsoft Visual Basic for Applications environment

Alt+ Shift + A
Show all text or Headings (Outline pane)

Alt + Shift + D
Show Header and Footer dialog box

Alt + Tab
Switch to next application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)

Alt + Shift + Tab
Switch to previous application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)

Alt + Down Arrow
Open a selected drop-down list (in dialog boxes)

Alt + Shift + Left Arrow
Promote (for selected text on the slide or in the Outline tab)

Alt + Shift + Right Arrow
Demote (for selected text on the slide or in the Outline tab)

Alt + Shift + Up Arrow
Move up (for selected text on the slide or in the Outline tab)

Alt + Shift + Down Arrow
Move down (for selected text on the slide or in the Outline tab)

Alt + Shift + 1
Hide everything except titles within the Outline tab

Alt + Shift + 9
Show all content within Outline tab

Alt + Shift + +
Expand text for selected title within Outline tab

Alt + Shift + -
Collapse text for selected title within Outline tab

Shift Shortcuts

Tab
Move to the subsequent cell within a Table
Activate the next option or option group within Dialog box
Select next slide object on Slide (when one object is selected)

Shift + Tab
Move to the preceding cell within a Table
Activate the previous option or option group within Dialog box
Select previous slide object on Slide (when one object is selected)

Shift + F3
Cycle case of selected text (Sentence, Lowercase, and Uppercase). Won’t work for text set to All Caps in the Font dialog box -- to bring up the Font dialog box, press the Ctrl + T shortcut key)

Shift + F4
Repeat last Find action, after the Find dialog box is closed

Shift + F6
Move to a pane from another pane in the program window (works counterclockwise)

Shift + F9
Show or hide the grid

Shift + F10
Display the right-click contextual menu for the selected object

Shift + Left Arrow
Select or deselect one character to the left

Shift + Right Arrow
Select or deselect one character to the right

Shift + Up Arrow
Select or deselect text one line up

Shift + Down Arrow
Select or deselect text one line down

Shift + Home
Select or deselect text to the beginning of the line.

Shift + End
Select or deselect text to the end of the line

Shift + Ctrl + Home
Select or deselect all text from the cursor to the start of the active text object

Shift + Ctrl + End
Select or deselect all text from the cursor to the end of the active text object

Other Shortcuts

Home
Move cursor to beginning of current line of text
Select first slide (Slide Sorter view)

End
Move cursor to end of current line of text
Select last slide (Slide Sorter view)

Page Up
Move to previous slide (Normal and Slide Show views)

Page Down
Move to next slide (Normal and Slide Show views)

Backspace
Delete one character to the left (when text within a text box, placeholder, or shape is active)

Backspace, P, or Left Arrow
Move to previous slide or previous animation (Slide Show view)

Spacebar, N, or Right Arrow
Move to next slide or next animation (Slide Show view)

<Number> + Enter
Goes to the slide of that number (Slide Show view)

B
Pause the slide show and display a black screen - Press B again to resume the show (Slide Show view)

E
Erase on-screen annotations (Slide Show view)

H
Go to next hidden slide (Slide Show view)

M
Use mouse-click to advance while rehearsing (Slide Show view)

O
Use original timings while rehearsing (Slide Show view)

T
Set new timings while rehearsing (Slide Show view)

W
Pause the show and display a white screen - Press W again to resume the show (in Slide Show view)

S or Pause
Stop the show, and freeze the screen. Press S again to restart the show (Slide Show view)

Esc
End the slide show (Slide Show view)
Cancel a menu or dialog box action

Enter
Add text within selected object such as a shape or placeholder

Delete
Delete one character to the right (when text within a text box, placeholder, or shape is active)

Left Arrow
Move cursor towards left on slide (Normal view)
Select previous slide (Slide Sorter view)

Right Arrow
Move cursor towards right on slide (Normal view)
Select next slide (Slide Sorter view)

Up Arrow
Move cursor upwards on slide (Normal view)
Select slide upwards (Slide Sorter view)

Down Arrow
Move cursor downwards on slide (Normal view)
Select slide downwards (Slide Sorter view)