Keyboard Shortcuts for PowerPoint 2007 for Windows

Here's the most comprehensive list of PowerPoint 2007 keyboard shortcuts that we know about, how many of these do you presently use? If you discover a shortcut key not listed here, please contact us through our feedback form.

The shortcuts listed on this page use the US English keyboard layout. If you are using a non-US or non-English keyboard layout, then the keyboard shortcuts may not correspond exactly in some cases. You can learn about this issue and other reasons why some shortcuts may not work in our PowerPoint Keyboard Shortcuts Not Working page.

Also explore our Keyboard Sequences in PowerPoint 2007 for Windows page.

For links to keyboard shortcuts in other versions of PowerPoint, scroll down this page a little.

Ctrl Shortcuts

Ctrl
Modifier with the spin wheel on your mouse to zoom in or out from 400% to 10%

Ctrl + A
Select all slide objects (Normal view)
Select all slides (Slides tab and Slide Sorter view)
Select all text (in Outline view)
Change the pointer to an arrow (Slide Show view)

Ctrl + B
Bold selected text

Ctrl + C
Copy

Ctrl + D
Duplicate slide objects (Normal view)
Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)
Duplicate selected Layout or selected Slide Master (Slide Master view)

Ctrl + Shift + D
Duplicates active slide

Ctrl + E
Center Align selected text (Normal view)
Change Pointer to Eraser (Slide Show view)

Ctrl + F
Opens the Find dialog box

Ctrl + G
Group selected slide objects

Ctrl + Shift + G
Ungroup

Ctrl + H
Open the Replace dialog box (Normal and Slide Sorter views)
Hides Pointer (cursor) and Navigation buttons (Slide Show view)

Ctrl + I
Italicize selected text

Ctrl + J
Justify selected text

Ctrl + K
Insert hyperlink

Ctrl + L
Left align selected text

Ctrl + M
Insert New Slide (Normal and Slide Sorter views)
Insert New Master (Slide Master view)
Hide or unhide all ink or annotations (Slide Show view)

Ctrl + N
Create a new presentation

Ctrl + O
Open presentation

Ctrl + P
Ctrl + Shift + F12
Brings up the Print dialog box
Change Pointer to Pen (Slide Show view – Ctrl + P only)

Ctrl + Q
Exit PowerPoint

Ctrl + R
Right align selected text

Ctrl + S
Save (for presentations saved at least once)
Save As (for presentations never saved)
Opens All Slides dialog box (Slide Show view)

Ctrl + T
Opens the Font dialog box (select the text container first)
Display the Microsoft Windows taskbar (Slide Show view)

Ctrl + U
Underline selected text
Hide the pointer and navigation button in 15 seconds (Slide Show view)

Ctrl + V
Paste

Ctrl + Alt + V
Paste Special

Ctrl + W
Close active presentation

Ctrl + X
Cut

Ctrl + Y
F4
Redo or repeat

Ctrl + Z
Undo

Ctrl + 1
Access formatting options for a selected chart element

Ctrl + F1
Hide or unhide Ribbon. Ribbon tabs are visible

Ctrl + F2
Print Preview

Ctrl + F4
Close active presentation

Ctrl + F5
Cascades open, maximized presentation(s)

Ctrl + F6
Switch between open PowerPoint presentations – recently opened ones after previously opened ones

Ctrl + Shift + F6
Switch between open PowerPoint presentations – previously opened ones after recently opened ones

Ctrl + Shift + F9
Turn off/on the Snap to Grid option

Ctrl + F12
Open presentation

Ctrl + Tab
Switch between open PowerPoint presentations
Add a tab stop, if you are editing a table or a text container

Ctrl + Space
Reset all text formatting to default (select all text in Outline pane, and use this shortcut key)

Ctrl + Backspace
Delete the entire word before the insertion point. If the insertion point is in the middle of a word, delete characters before the insertion point

Ctrl + Delete
Delete the entire word after the insertion point. If the insertion point is in the middle of a word, delete characters after the insertion point

Ctrl + Home
Go to the beginning of the first word in a text container while editing. If nothing on your slide is selected, go to the first slide
Selects first slide (Slide Sorter view)

Ctrl + End
Go to the end of the last word in a text container while editing. If nothing on your slide is selected, go to the last slide Selects last slide (Slide Sorter view)

Ctrl + Enter
Switch to the next text placeholder in the presentation
Add new slide if no more text placeholders exist

Ctrl + Left Arrow
Go to the beginning of the previous word
Nudge selected slide object leftwards

Ctrl + Right Arrow
Move cursor to beginning of next word
Nudge selected slide object rightwards

Ctrl + Up Arrow
Move cursor, to start of existing paragraph, or start of previous paragraph
Nudge selected slide object upwards

Ctrl + Down Arrow
Move cursor to start of next paragraph
Nudge selected slide object downwards

Ctrl + click; then Arrow Keys (Left, Right, Up, Down)
Move/nudge chart in a direction

Ctrl + Shift + F
Ctrl + Shift + P
Open Font dialog box, when text is selected

Ctrl + Shift + C
Copy object attributes

Ctrl + Shift + V
Paste object attributes

Ctrl + Shift + Home
Select or deselect all text from the cursor to the start of the paragraph (click within text container to establish the cursor location first)

Ctrl + Shift + End
Select or deselect all text from the cursor to the end of the paragraph (click within text container to establish the cursor location first)

Ctrl + Shift + Tab
Switches between the Slides tab, the Outline tab, and the Slides pane (all in Normal view).

Ctrl + Shift + Left Arrow
Select or cancel selection for one word to the left

Ctrl + Shift + Right Arrow
Select or cancel selection for one word to the right

Ctrl + Shift + Up Arrow
Select or cancel selection for one paragraph above

Ctrl + Shift + Down Arrow
Select or cancel selection for one paragraph below

Ctrl + ]
Ctrl + Shift + >
Increase font size

Ctrl + [
Ctrl + Shift + <
Decrease font size

Ctrl + =
Subscript selected text, or change subscripted text to normal text

Ctrl + Shift + =
Superscript selected text, or change superscripted text to normal text

Ctrl + Shift + Alt + >
Superscript selected text. Press multiple times to offset existing superscript or subscript higher

Ctrl + Shift + Alt + <
Subscript selected text. Press multiple times to offset existing superscript or subscript lower

Function Key Shortcuts

F1
Open PowerPoint Help Window (all views except Slide Show view)
Opens a list of Slide Show shortcut keys (Slide Show view)

F2
Activate text editing in a text object such as a placeholder, box, or shape. Press F2 again to deactivate text editing and select the entire text object
Rename Slide Object (when a slide object is selected in the Selection and Visibility pane)

F5
View the slide show from first slide

Shift + F5
View Slide Show from the current slide onwards

F6
Move among various panes, the QAT, and the Ribbon (Normal view)

F7
Spellcheck

Shift + F7
Thesaurus (opens when some text is selected on slide)

F12
Opens Save as dialog box

Shift + F12
Save (for presentations saved at least once)
Opens Save as dialog box (for presentations never saved)

Alt Shortcuts

Alt
Activate Access Keys on the Ribbon

Alt + A
Access Animations tab of the Ribbon

Alt + D
Access Developer tab of the Ribbon (tab should not be disabled)

Alt + F
Alt + Shift + F
Opens Office Button menu

Alt + G
Access Design tab of the Ribbon

Alt + H
Access Home tab of the Ribbon

Alt + J
Access Contextual tabs of the Ribbon. The resultant tab depends on the type of slide object selected

Alt + L
Access Developer tab of the Ribbon (if enabled)

Alt + M
Access Slide Master tab of the Ribbon (Slide Master view)

Alt + N
Access Insert tab of the Ribbon

Alt + R
Access Review tab of the Ribbon

Alt + S
Access Slide Show tab of the Ribbon

Alt + W
Access View tab of the Ribbon

Alt + Esc
Switches to the next open application

Alt + F2
Save As

Alt + F4
Close

Alt + F5
Restore Window

Alt + F8
Show Macro dialog box

Alt + F9
Show/Hide Guides

Alt + F11
Access Microsoft Visual Basic for Applications environment

Alt + Shift + A
Show all text or Headings (Outline pane)

Alt + Shift + D
Show Header and Footer dialog box

Alt + Tab
Switch to the next application. This is essentially a Microsoft Windows shortcut key

Alt + Shift + Tab
Switch to the previous application. This is essentially a Microsoft Windows shortcut key

Alt + Down Arrow
Open a selected drop-down list (in dialog boxes)

Alt + Shift + Left Arrow
Tab
Promote, for selected text on the slide or in the Outline view. You can also place the cursor before the text

Alt + Shift + Right Arrow
Shift + Tab
Demote, for selected text on the slide or in the Outline view. You can also place the cursor before the text

Alt + Shift + Up Arrow
Move up selected bulleted item or paragraph, on the slide, or in the Outline pane

Alt + Shift + Down Arrow
Move down selected bulleted item or paragraph, on the slide, or in the Outline pane

Alt + Shift + 1
Hide everything except titles within the Outline tab
Collapse all groups within the Selection Task Pane (first, press F6 to move focus through major interface elements, until it is on the Selection Pane)

Alt + Shift + 9
Show all content within the Outline tab
Expand all groups within the Selection Task Pane (first, press F6 to move focus through major interface elements, until it is on the Selection Pane)

Alt + Shift + +
Expand text for selected slide title within Outline tab

Alt + Shift + -
Collapse text for selected slide title within Outline tab

Shift Shortcuts

Shift
Modifier with the Rectangle or Oval shape tools to draw a square or a circle
Modifier with the Line tool to draw a straight line in 45 degree increments

Tab
Move to the subsequent cell within a Table
Activate the next option or option group within Dialog box
Selects next slide object on Slide (when one object is selected)

Shift + Tab
Move to the preceding cell within a Table
Activate the previous option or option group within Dialog box
Select previous slide object on Slide (when one object is selected)
Go to previous hyperlink in Slide Show view (if hyperlinks exist)

Shift + F3
Cycle case of selected text (Sentence, Lowercase, and Uppercase). Won't work for text set to All Caps in the Font dialog box. To bring up the Font dialog box, press the Ctrl + T shortcut key

Shift + F4
Repeat last Find action, after the Find dialog box is closed

Shift + F6
Move to a pane from another pane in the program window (works counter-clockwise)

Shift + F9
Show or hide the grid

Shift + F10
Display the right-click contextual menu for the selected object

Shift + Left Arrow
Select or deselect one character to the left

Shift + Right Arrow
Select or deselect one character to the right

Shift + Up Arrow
Select or deselect text one line up

Shift + Down Arrow
Select or deselect text one line down

Shift + Home
Select or deselect text to the beginning of the line.

Shift + End
Select or deselect text to the end of the line

Other Shortcuts

Home
Move cursor to beginning of current line of text
Select first slide (Slide Sorter view)
Go to the first slide (Slide Show view)

End
Move cursor to end of current line of text
Select last slide (Slide Sorter view)
Go to the last slide (Slide Show view)

Page Up
Move to previous slide (Normal and Slide Show views)

Page Down
Move to next slide (Normal and Slide Show views)

Backspace
Delete one character to the left (when text within a text box, placeholder, or shape is active)

Backspace, P, or Left Arrow
Move to previous slide or previous animation (Slide Show view)

Spacebar, N, or Right Arrow
Move to next slide or next animation (Slide Show view)

<Number> + Enter
Goes to the slide of that number (Slide Show view)

B
Pauses the slide show and display a black screen. Press B again to resume the show (Slide Show view)

E
Erase on-screen annotations (Slide Show view)

H
Go to next hidden slide (Slide Show view)

M
Use mouse-click to advance while rehearsing (Slide Show view)

O
Use original timings while rehearsing (Slide Show view)

S or Pause
Stops the show, and freezes the screen. Press S again to restart the show (Slide Show view)

T
Set new timings while rehearsing (Slide Show view)

W
Pauses the show and display a white screen. Press W again to resume the show (in Slide Show view)

Esc
Ends the slide show (Slide Show view)
Cancel a menu or dialog box action

Enter
Add text within selected object such as a shape or placeholder (Normal view)
Add a new, blank slide or a new, empty paragraph (Outline pane in Normal view)

Delete
Delete one character to the right (when text within a text box, placeholder, or shape is active)

Left Arrow
Move insertion point leftwards within text boxes and placeholders (Normal view)
Move insertion point leftwards, or to the immediate cell on the left in tables (Normal view)
Nudge selected slide object leftwards, in normal increments even if the Snap to Grid option is enabled (Normal view)
Selects previous slide (Slide Sorter view)

Right Arrow
Move insertion point rightwards within text boxes and placeholders (Normal view)
Move insertion point rightwards, or to the immediate cell on the right in tables (Normal view)
Nudge selected slide object rightwards, in normal increments even if the Snap to Grid option is enabled (Normal view)
Selects slide above (Slide Sorter view)

Up Arrow
Move insertion point upwards within text boxes and placeholders (Normal view)
Move insertion point upwards, or to the immediate cell above in tables (Normal view)
Nudge selected slide object upwards, in normal increments even if the Snap to Grid option is enabled (Normal view)
Selects slide above (Slide Sorter view)

Down Arrow
Move insertion point downwards within text boxes and placeholders (Normal view)
Move insertion point downwards, or to the immediate cell below in tables (Normal view)
Nudge selected slide object downwards, in normal increments even if the Snap to Grid option is enabled (Normal view)
Selects slide below (Slide Sorter view)

PowerPoint Keyboard Shortcuts and Sequences Ebook

PowerPoint 365, 2019, 2016, 2013, 2011, 2010, 2007 and 2003 for Windows

PowerPoint 365, 2019, 2016 and 2011 for Mac

PowerPoint for the Web on Windows and Mac

Have you ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

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