Ctrl Shortcuts
Ctrl + A
Select all slide objects (Normal view)
Select all slides (Slides tab and Slide Sorter view)
Select all text (in Outline view)
Change the pointer to an arrow (Slide Show view)
Ctrl + B
Bold selected text
Ctrl + C
Copy
Ctrl + D
Duplicate slide objects (Normal view)
Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)
Duplicate selected Layout or selected Slide Master (Slide Master view)
Ctrl + Shift + D
Duplicate active slide
Ctrl + E
Center Align selected text (Normal view)
Change Pointer to Eraser (Slide Show view)
Ctrl + F
Open the Find dialog box
Ctrl + G
Group selected slide objects
Ctrl + Shift + G
Ungroup
Ctrl + H
Open Replace dialog box
Hide Pointer and Navigation buttons (Slide Show view)
Ctrl + I
Italicize selected text
Ctrl + J
Justify selected text
Ctrl + K
Insert hyperlink
Ctrl + L
Left align selected text
Ctrl + M
Insert New Slide (Normal and Slide Sorter)
Insert New Master (Slide Master view)
Ctrl + N
Create new presentation
Ctrl + O
Open presentation
Ctrl + P
Ctrl + Shift + F12
Brings up the Print dialog box
Change Pointer to Pen (Slide Show view – Ctrl + P only)
Ctrl + Q
Exit PowerPoint
Ctrl + R
Right align selected text
Ctrl + S
Save (for presentations saved at least once)
Save As (for presentations never saved)
Open All Slides dialog box (Slide Show view)
Ctrl + T
Opens Font dialog box (select the text container first)
Display the computer task bar (Slide Show view)
Ctrl + U
Underline selected text
Hide the pointer and navigation button in 15 seconds (Slide Show view)
Ctrl + V
Paste
Ctrl + Alt + V
Paste Special
Ctrl + W
Close active presentation
Ctrl + X
Cut
Ctrl + Y
F4
Redo or repeat
Ctrl + Z
Undo
Ctrl + 1
Access formatting options for a selected chart element
Ctrl + F1
Hide and unhide Ribbon
Ctrl + F2
Print Preview
Ctrl + F4
Close active presentation
Ctrl + F5
Cascades open, maximized presentation(s)
Ctrl + F6
Switch between open PowerPoint presentations – recently opened ones after previously opened ones
Ctrl + Shift + F6
Switch between open PowerPoint presentations – previously opened ones after recently opened ones
Ctrl + Shift + F9
Turn off/on Snap to Grid
Ctrl + F12
Open presentation
Ctrl + Tab
Switch between open PowerPoint presentations
Ctrl + Space
Reset all text formatting to default (select all text in Outline pane, and use this shortcut key)
Ctrl + Backspace
Delete the word just before the insertion point
Ctrl + Delete
Delete the word just after the insertion point
Ctrl + Home
Go to the beginning of the first word in a text container while editing. If nothing on your slide is selected, go to the first
slide
Selects first slide (Slide Sorter view)
Ctrl + End
Go to the end of the last word in a text container while editing. If nothing on your slide is selected, go to the last slide
Selects last slide (Slide Sorter view)
Ctrl + Enter
Switch to the next text placeholder in the presentation
Add new slide if no more text placeholders exist
Ctrl + Left Arrow
Go to the beginning of the previous word
Nudge selected slide object leftwards
Ctrl + Right Arrow
Move cursor to beginning of next word
Nudge selected slide object rightwards
Ctrl + Up Arrow
Move cursor to start of previous paragraph
Nudge selected slide object upwards
Ctrl + Down Arrow
Move cursor to start of next paragraph
Nudge selected slide object downwards
Ctrl + Click; then Arrow Keys (Left, Right, Up, Down)
Move/nudge chart in a direction
Ctrl + Shift + F
Open Font dialog box, when text is selected
Ctrl + Shift + P
Open Font dialog box, when text is selected
Ctrl + Shift + C
Copy object attributes
Ctrl + Shift + V
Paste object attributes
Ctrl + Shift + Home
Select from cursor location to the beginning of all text (select the text container first)
Ctrl + Shift + End
Select from cursor location to the end of all text (select the text container first)
Ctrl + Shift + Tab
Switch between the Slides tab, the Outline tab, and the Slides pane (all in Normal view)
Ctrl + Shift + Left Arrow
Select or cancel selection for one word to the left
Ctrl + Shift + Right Arrow
Select or cancel selection for one word to the right
Ctrl + Shift + Up Arrow
Select or cancel selection for one paragraph above
Ctrl + Shift + Down Arrow
Select or cancel selection for one paragraph below
Ctrl + Shift + >
Ctrl + ]
Increase font size
Ctrl + Shift + <
Ctrl + [
Decrease font size
Ctrl + Shift + =
Ctrl + Shift + Alt + >
Superscript selected text
Ctrl + =
Ctrl + Shift + Alt + <
Subscript selected text
Function Key Shortcuts
F1
Open PowerPoint Help Window (all views except Slide Show view)
Opens a list of Slide Show shortcut keys (Slide Show view)
F2
Activate text editing in a text object such as a placeholder, box, or shape. Press F2 again to deactivate text editing
and select the entire text object
Rename Section (when a Section is selected in the Slides pane or in Slide Sorter view)
F5
View the slide show from first slide
Shift + F5
View Slide Show from the current slide onwards
F6
Move among various panes, the QAT, and the Ribbon (Normal view)
F7
Spellcheck
Shift + F7
Thesaurus
F12
Save as
Alt Shortcuts
Alt + A
Access Animations tab of the Ribbon
Alt + D
Access Developer tab of the Ribbon (tab should not be
disabled)
Alt + F
Alt + Shift + F
Opens Office Button menu
Alt + G
Access Design tab of the Ribbon
Alt + H
Access Home tab of the Ribbon
Alt + J
Access Contextual tabs of the Ribbon – results depend on what type of slide object is selected
Alt + L
Access Developer tab of the Ribbon
(if enabled)
Alt + M
Access Slide Master tab of the Ribbon (Slide Master view)
Alt + N
Access Insert tab of the Ribbon
Alt + R
Access Review tab of the Ribbon
Alt + S
Access Slide Show tab of the Ribbon
Alt + W
Access View tab of the Ribbon
Alt + Esc
Switches to the next open application
Alt + F2
Save As
Alt + F4
Close
Alt + F5
Restore Window
Alt + F8
Show Macro dialog box
Alt + F9
Show/Hide Guides
Alt + F11
Access Microsoft Visual Basic for Applications environment
Alt+ Shift + A
Show all text or Headings (Outline pane)
Alt + Shift + D
Show Header and Footer dialog box
Alt + Tab
Switch to next application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)
Alt + Shift + Tab
Switch to previous application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)
Alt + Down Arrow
Open a selected drop-down list (in dialog boxes)
Alt + Shift + Left Arrow
Promote (for selected text on the slide or in the Outline tab)
Alt + Shift + Right Arrow
Demote (for selected text on the slide or in the Outline tab)
Alt + Shift + Up Arrow
Move up (for selected text on the slide or in the Outline tab)
Alt + Shift + Down Arrow
Move down (for selected text on the slide or in the Outline tab)
Alt + Shift + 1
Hide everything except titles within the Outline tab
Alt + Shift + 9
Show all content within Outline tab
Alt + Shift + +
Expand text for selected title within Outline tab
Alt + Shift + -
Collapse text for selected title within Outline tab
Shift Shortcuts
Tab
Move to the subsequent cell within a Table
Activate the next option or option group within Dialog box
Select next slide object on Slide (when one object is selected)
Shift + Tab
Move to the preceding cell within a Table
Activate the previous option or option group within Dialog box
Select previous slide object on Slide (when one object is selected)
Shift + F3
Cycle case of selected text (Sentence, Lowercase, and Uppercase). Won't work for text set
to All Caps in the Font dialog box – to bring up the Font dialog box,
press the Ctrl + T shortcut key
Shift + F4
Repeat last Find action, after the Find dialog box is closed
Shift + F6
Move to a pane from another pane in the program window (works counterclockwise)
Shift + F9
Show or hide the grid
Shift + F10
Display the right-click contextual menu for the selected object
Shift + Left Arrow
Select or deselect one character to the left
Shift + Right Arrow
Select or deselect one character to the right
Shift + Up Arrow
Select or deselect text one line up
Shift + Down Arrow
Select or deselect text one line down
Shift + Home
Select or deselect text to the beginning of the line.
Shift + End
Select or deselect text to the end of the line
Shift + Ctrl + Home
Select or deselect all text from the cursor to the start of the active text object
Shift + Ctrl + End
Select or deselect all text from the cursor to the end of the active text object
Other Shortcuts
Home
Move cursor to beginning of current line of text
Select first slide (Slide Sorter view)
End
Move cursor to end of current line of text
Select last slide (Slide Sorter view)
Page Up
Move to previous slide (Normal and Slide Show views)
Page Down
Move to next slide (Normal and Slide Show views)
Backspace
Delete one character to the left (when text within a text box, placeholder, or shape is active)
Backspace, P, or Left Arrow
Move to previous slide or previous animation (Slide Show view)
Spacebar, N, or Right Arrow
Move to next slide or next animation (Slide Show view)
<Number> + Enter
Goes to the slide of that number (Slide Show view)
B
Pause the slide show and display a black screen - Press B again to resume the
show (Slide Show view)
E
Erase on-screen annotations (Slide Show view)
H
Go to next hidden slide (Slide Show view)
M
Use mouse-click to advance while rehearsing (Slide Show view)
O
Use original timings while rehearsing (Slide Show view)
T
Set new timings while rehearsing (Slide Show view)
W
Pause the show and display a white screen - Press W again to resume the show (in Slide Show
view)
S or Pause
Stop the show, and freeze the screen. Press S again to restart the show (Slide Show view)
Esc
End the slide show (Slide Show view)
Cancel a menu or dialog box action
Enter
Add text within selected object such as a shape or placeholder
Delete
Delete one character to the right (when text within a text box, placeholder, or shape is active)
Left Arrow
Move cursor towards left on slide (Normal view)
Select previous slide (Slide Sorter view)
Right Arrow
Move cursor towards right on slide (Normal view)
Select next slide (Slide Sorter view)
Up Arrow
Move cursor upwards on slide (Normal view)
Select slide upwards (Slide Sorter view)
Down Arrow
Move cursor downwards on slide (Normal view)
Select slide downwards (Slide Sorter view)
