Keyboard Shortcuts for PowerPoint 2003 for Windows

Here's the most comprehensive list of PowerPoint 2003 for Windows keyboard shortcuts that we know about, how many of these do you presently use? If you discover a shortcut key not listed here, please contact us through our feedback form.

The shortcuts listed on this page use the US English keyboard layout. If you are using a non-US or non-English keyboard layout, then the keyboard shortcuts may not correspond exactly in some cases. You can learn about this issue and other reasons why some shortcuts may not work in our PowerPoint Keyboard Shortcuts Not Working page.

Also, explore our Keyboard Sequences in PowerPoint tutorial page.

For links to keyboard shortcuts in other versions of PowerPoint, scroll down this page a little.

Ctrl Shortcuts

Ctrl + A
Select all slide objects (Normal view)
Select all slides (Slides tab and Slide Sorter view)
Select all text (in Outline tab)
Changes the pointer to an arrow (Slide Show view)

Ctrl + B
Bold selected text

Ctrl + C
Copy

Ctrl + D
Duplicate slide objects (Normal view)
Duplicate slides (Slide Sorter view, and in Slides pane within Normal view)
Duplicate selected Layout or selected Slide Master (Slide Master view)

Ctrl + Shift + D
Duplicates active slide

Ctrl + E
Center Align selected text (Normal view)
Change Pointer to Eraser (Slide Show view)

Ctrl + F
Opens the Find dialog box

Ctrl + G
Opens the Grid and Guides dialog box

Ctrl + Shift + G
Group

Ctrl + Shift + H
Ungroup

Ctrl + H
Opens Replace dialog box
Hide Pointer and Navigation buttons (Slide Show view)

Ctrl + I
Italicize selected text

Ctrl + K
Insert hyperlink

Ctrl + L
Left align selected text

Ctrl + M
Insert New Slide (Normal and Slide Sorter views)
Inserts New Master (Slide Master view)

Ctrl + N
Create a new presentation

Ctrl + O
Ctrl + F12
Open presentation

Ctrl + P
Brings up the Print dialog box
Change Pointer to Pen (Slide Show view)

Ctrl + Q
Exit PowerPoint

Ctrl + R
Right align selected text

Ctrl + S
Save (for presentations saved at least once)
Save As (for presentations never saved)
Opens All Slides dialog box (Slide Show view)

Ctrl + T
Opens the Font dialog box (select the text container first)
Display the computer task bar (Slide Show view)

Ctrl + U
Underlines selected text Hide the pointer and navigation button in 15 seconds (Slide Show view)

Ctrl + V
Paste

Ctrl + W
Ctrl + F4
Close active presentation

Ctrl + X
Cut

Ctrl + Y
F4
Redo or repeat

Ctrl + Z
Undo

Ctrl + F1
Hide and unhide Task Pane

Ctrl + F2
Print Preview

Ctrl + F5
Restores presentation window

Ctrl + F6
Switch between open PowerPoint presentations – recently opened ones after previously opened ones

Ctrl + Shift + F6
Switch between open PowerPoint presentations – previously opened ones after recently opened ones

Ctrl + Shift + F9
Turn off/on the Snap to Grid option

Ctrl + Backspace
Deletes the word just before the insertion point

Ctrl + Space
Reset all text formatting to default (select all text in Outline pane, and use this shortcut key)

Ctrl + Delete
Deletes the word just after the insertion point

Ctrl + Home
Go to the beginning of the first word in a text container while editing. If nothing on your slide is selected, go to the first slide
Selects first slide (Slide Sorter view)

Ctrl + End
Go to the end of the last word in a text container while editing. If nothing on your slide is selected, go to the last slide
Selects last slide (Slide Sorter view)

Ctrl + Enter
Switches to the next text placeholder in the presentation
Adds new slides if no more text placeholders exist

Ctrl + Left Arrow
Goes to the beginning of the previous word
Nudge selected slide object leftwards

Ctrl + Right Arrow
Moves cursor to beginning of next word
Nudge selected slide object rightwards

Ctrl + Up Arrow
Moves cursor to start of previous paragraph
Nudge selected slide object upwards

Ctrl + Down Arrow
Moves cursor to start of next paragraph
Nudge selected slide object downwards

Ctrl + Shift + F
Activates Font list in the Formatting toolbar, when text is selected

Ctrl + Shift + P
Activates Font Size list in the Formatting toolbar

Ctrl + Shift + F12
Print

Ctrl + Shift + C
Copy object attributes

Ctrl + Shift + V
Paste object attributes

Ctrl + Shift + Tab
Switches between the Slides tab, the Outline tab, and the Slides pane (all in Normal view)

Ctrl + Shift + Left Arrow
Select or cancel selection for one word to the left

Ctrl + Shift + Right Arrow
Select or cancel selection for one word to the right

Ctrl + Shift + Up Arrow
Select or cancel selection for one paragraph above

Ctrl + Shift + Down Arrow
Select or cancel selection for one paragraph below

Ctrl + Shift + >
Ctrl + ]
Increase font size

Ctrl + Shift + <
Ctrl + [
Decrease font size

Ctrl + Shift + =
Subscript selected text

Ctrl + Shift + Alt + >
Superscript selected text (press multiple times to change the height of the superscript)

Ctrl + =
Subscript selected text

Ctrl + Shift + Alt + <
Subscript selected text (press multiple times to change the height of the subscript)

Function Key Shortcuts

F1
Opens PowerPoint Help Window (all views except Slide Show view)
Opens a list of Slide Show shortcut keys (Slide Show view)

F2
Activate text editing in a text object such as a placeholder, box, or shape. Press F2 again to deactivate text editing and select the entire text object

F5
View the slide show from first slide

Shift + F5
View Slide Show from the current slide onwards

F6
Moves among panes and toolbars (Normal view)

F7
Spellcheck

F12
Save as

Alt Shortcuts

Alt + D
Opens Slide Show menu

Alt + E
Opens Edit menu

Alt + F
Activates File menu

Alt + Shift + A
Show all text or Headings (Outline pane)

Alt + Shift + F
Opens File menu

Alt + H
Opens Help menu

Alt + I
Opens Insert menu

Alt + L
Activates Slide Layout task pane

Alt + N
Inserts a new slide after the active slide

Alt + O
Opens Format menu

Alt + R
Opens Draw menu in the Drawing toolbar

Alt + S
Activates Slide Design task pane

Alt + T
Opens Tools menu

Alt + U
Opens AutoShapes menu in the Drawing toolbar

Alt + V
Opens View menu

Alt + W
Opens Window menu

Alt + Esc
Switches to the next open application

Alt + F2
Save As

Alt + F4
Close

Alt + F5
Restore Window

Alt + F8
Show Macro dialog box

Alt + F9
Show/Hide Guides

Alt + F11
Access Microsoft Visual Basic for Applications environment

Alt + Shift + D
Show Header and Footer dialog box

Alt + Tab
Switch to next application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)

Alt + Shift + Tab
Switch to previous application(s) (essentially a Windows shortcut key, not a PowerPoint shortcut)

Alt + Down Arrow
Open a selected drop-down list (in dialog boxes)

Alt + Shift + Left Arrow
Promote (for selected text on the slide or in the Outline tab)

Alt + Shift + Right Arrow
Demote (for selected text on the slide or in the Outline tab)

Alt + Shift + Up Arrow
Move up (for selected text on the slide or in the Outline tab)

Alt + Shift + Down Arrow
Move down (for selected text on the slide or in the Outline tab)

Alt + Shift + 1
Hides everything except titles within Outline tab

Alt + Shift + 9
Shows all content within Outline tab

Alt + Shift + +
Expand text for selected title within Outline tab

Alt + Shift + -
Collapse text for selected title within Outline tab

Shift Shortcuts

Tab
Moves to the subsequent cell within a Table
Activates the next option or option group within Dialog box
Selects next slide object on Slide (when one object is selected)

Shift + Tab
Moves to the preceding cell within a Table
Activates the previous option or option group within Dialog box
Selects previous slide object on Slide (when one object is selected)
Go to previous hyperlink in Slide Show view (if hyperlinks exist)

Shift + Space
Add a new line without extra paragraph spacing in a text box or any text container

Shift + F3
Cycle case of selected text (Sentence, Lowercase, and Uppercase). Won't work for text set to All Caps in the Font dialog box. To bring up the Font dialog box, press the Ctrl + T shortcut key

Shift + F4
Repeat last Find action, after the Find dialog box is closed

Shift + F6
Move to a pane from another pane in the program window (works counter-clockwise)

Shift + F9
Show or hide the grid

Shift + F10
Display the right-click contextual menu for the selected object

Shift + Left Arrow
Select or deselect one character to the left

Shift + Right Arrow
Select or deselect one character to the right

Shift + Up Arrow
Select or deselect text one line up

Shift + Down Arrow
Select or deselect text one line down

Shift + Home
Select or deselect text to the beginning of the line.

Shift + End
Select or deselect text to the end of the line

Shift + Ctrl + Home
Selects or deselect all text from the cursor to the start of the active text object

Shift + Ctrl + End
Selects or deselects all text from the cursor to the end of the active text object

Other Shortcuts

Home
Moves cursor to beginning of current line of text
Selects first slide (Slide Sorter view)
Go to the first slide (Slide Show view)

End
Moves cursor to end of current line of text
Selects last slide (Slide Sorter view)
Go to the last slide (Slide Show view)

Page Up
Moves to previous slide (Normal and Slide Show views)

Page Down
Moves to next slide (Normal and Slide Show views)

Backspace
Delete one character to the left (when text within a text box, placeholder, or shape is active)

Backspace, P, or Left Arrow
Move to previous slide or previous animation (Slide Show view)

Spacebar, N, or Right Arrow
Move to next slide or next animation (Slide Show view)

<Number> + Enter
Goes to the slide of that number (Slide Show view)

B
Pauses the slide show and displays a black screen. Press B again to resume the show (Slide Show view)

E
Erase on-screen annotations (Slide Show view)

H
Go to next hidden slide (Slide Show view)

M
Use mouse-click to advance while rehearsing (Slide Show view)

O
Use original timings while rehearsing (Slide Show view)

S or Pause
Stops the show, and freezes the screen. Press S again to restart the show (Slide Show view)

T
Set new timings while rehearsing (Slide Show view)

W
Pauses the show and displays a white screen. Press W again to resume the show (in Slide Show view)

Esc
Ends the slide show (Slide Show view)
Cancel a menu or dialog box action

Enter
Add text within selected object such as a shape or placeholder (Normal view)
Add a new, blank slide or a new, empty paragraph (Outline pane in Normal view)

Delete
Delete one character to the right (when text within a text box, placeholder, or shape is active)

Left Arrow
Moves cursor towards left on slide (Normal view)
Selects previous slide (Slide Sorter view)

Right Arrow
Moves cursor towards right on slide (Normal view)
Selects next slide (Slide Sorter view)

Up Arrow
Moves cursor upwards on slide (Normal view)
Selects slide above (Slide Sorter view)

Down Arrow
Moves cursor downwards on slide (Normal view)
Selects slide below (Slide Sorter view)

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
PowerPoint Online for Windows and Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

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