Indezine Logo




Check Accessibility in PowerPoint 2016 for Windows

Check accessibility options available in PowerPoint 2016 for Windows. PowerPoint shows you a list of accessibility issues with fixes.


Author:

Product/Version: PowerPoint 2016 for Windows

OS: Microsoft Windows 7 and higher



Learn PowerPoint

Learn about Graphic Elements for PowerPoint.



An understanding has grown over the years to make all kinds of computer-generated content available to people with disabilities. PowerPoint is no stranger to this accessibility concept, and has many options up its sleeve that help your slides be more relevant to those with accessibility impairments.

PowerPoint's built-in Accessibility Checker works similar to the spell checker. It highlights potential accessibility issues in your presentation so that you can fix these potential problems and make your content accessible to everyone. Note that fixing some issues might require that you change, reformat or otherwise update your content. Moreover, the Accessibility Checker also lets you know about application features that you can use to make your content more accessible.

Selective Accessibility Issues?

There might be issues that you choose not to fix, since your audience may not contain people with certain disabilities. In that case, you can treat some highlighted issues as informative, and act only on issues that you consider significant.

Follow these steps to explore the Check Accessibility option in PowerPoint 2016 for Windows:

  1. Launch PowerPoint, and open any existing presentation for which you want to check accessibility issues. If you made any changes to your slides, do save your presentation before you proceed further.
  2. Access the File menu, and choose the Info option to get to Backstage view, as shown in Figure 1, below. Thereafter, select the Check for Issues button, as shown highlighted in red within Figure 1.
  3. Info Pane within the Backstage view
    Figure 1: Info Pane within the Backstage view
  4. Doing so brings up a small drop-down menu, as shown in Figure 2, below. From the drop-down menu select the Check Accessibility option, as shown highlighted in red within Figure 2.
  5. Check Accessibility option
    Figure 2: Check Accessibility option
  6. This action opens the Accessibility Checker Task Pane, as shown in Figure 3, below.
  7. Accessibility Checker Task Pane
    Figure 3: Accessibility Checker Task Pane
  8. The Accessibility Checker checks your presentation against a set of possible issues in your slides that users with disabilities might experience. Each issue is classified as an Error, a Warning, or a Tip. These are explained below.
  9. Error

  10. For content that makes a file very difficult or impossible for people with disabilities to understand.
  11. Warning

  12. For content that in most, but not all cases makes a file difficult for people with disabilities to understand.
  13. Tip

  14. For content that people with disabilities can understand, but that might be better organized or presented in a way that would maximize their experience.
  15. Now, click on an issue to see detailed information specific to the selected issue. These details show in the Additional Information section, right at the bottom of the Accessibility Checker Task Pane, as shown highlighted in red within Figure 4, below. Within this section, you can read guidelines and steps that will help you fix or revise the content to make it more accessible.
  16. Additional Information section
    Figure 4: Additional Information section
  17. More Accessibility Resources

  18. For detailed explanations of issues that the Accessibility Checker highlights, see the Accessibility Checker Rules page on Microsoft's site. Also for a thorough understanding of accessibility issues, read Glenna Shaw's The Incredible, Accessible Presentation article.
  19. Make corrections and changes as required. You can run the Accessibility Checker again to determine if all issues are resolved or not. Once done, make sure you save the presentation.

See Also:

16 01 02 - Prepare for Sharing: Check Accessibility in PowerPoint (Glossary Page)

Check Accessibility in PowerPoint 2013 for Windows
Check Accessibility in PowerPoint 2010 for Windows

You May Also Like: Analysis Feature in WeCompress: Conversation with Mike Power | Artists PowerPoint Templates


Popular Posts

Types of Animation in PowerPoint 2010 for Windows
Types of Animation in PowerPoint 2010 for Windows
Learn about different animation types in PowerPoint 2010 for Windows.

Restoring Earlier Versions of Presentations in PowerPoint 2010 for Windows
Restoring Earlier Versions of Presentations in PowerPoint 2010 for Windows
Learn how to restore earlier versions of your current presentation in PowerPoint 2010.

What is Animation in PowerPoint?
What is Animation in PowerPoint?
Learn what animations is and how to effectively plan animation for PowerPoint.

Apply Bevel Effects to Shapes in PowerPoint 2016 for Windows
Apply Bevel Effects to Shapes in PowerPoint 2016 for Windows
Learn how to apply bevel effects to shapes in PowerPoint 2016 for Windows.



Jigsaw Graphics for PowerPoint

Here are 10 jigsaw graphics containing different shapes. These graphics are available in both black and white and are contained within separate sample presentations that you download. Additionally, these jigsaw graphics are vector shapes, so you can easily edit them within your Microsoft Office program by changing fills, lines, and effects or even applying Shape Styles.

Download and use these Jigsaw Graphics in your slides for just $4.99+

This is the original page. An AMP (Accelerated Mobile Page) version of this page is also available for those on mobile platforms, at Check Accessibility in PowerPoint 2016 for Windows.


Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Home | PowerPoint | Photoshop | PowerPoint Templates | PowerPoint Tutorials | Blog | Notes | Ezine | Media Kit | Feedback | Site Map | About Us | Contact Us

Link to Us | Privacy | Testimonials

PowerPoint Backgrounds | Christian PowerPoint Backgrounds | Business PowerPoint Presentation Templates

Plagiarism will be detected by Copyscape

©2000-2022, Geetesh Bajaj. All rights reserved.