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Save as PDF in PowerPoint 2011 for Mac

Learn how you can create PDFs from your presentations in PowerPoint 2011 for Mac.


Product/Version: PowerPoint 2011 for Mac

OS: Mac OS X

Saving a PowerPoint presentation as a PDF has its pros and cons. The biggest advantage is that recipients won't be able to edit your slides, and you can embed fonts easily. An even better advantage is that you may use PDFs as a substitute for printing drafts or finished slides, thus saving so much paper. Disadvantages include that you cannot be entirely multimedia-friendly. Whatever your thoughts may be, PowerPoint makes it very easy to create PDFs.

Follow these steps to create a PDF in PowerPoint 2011:

  1. Open your presentation that you want to save as a PDF. Make sure you save your presentation (⌘+S) one last time.
  2. Now choose the File | Save As option. This brings up the Save As dialog box that you can see in Figure 1, below.

    Save as dialog box
    Figure 1: Save as dialog box
  3. Choose the location to save the PDF, provide an output filename, and select the Save As Type option, highlighted in red within Figure 1, above. In the resultant pop-up menu, choose PDF as the file type as shown highlighted in green in Figure 2, below.

    Save as PDF
    Figure 2: Save as PDF
  4. Click the Options button, highlighted in blue within Figure 1, to bring up the Options dialog box you can see in Figure 3. Do note that options in this dialog box do not pertain specifically to PDFs only, and thus this dialog box is of limited value. Click the OK button to apply the changes made here and to get back to the Save As dialog box.

    Save as Options
    Figure 3: Save as Options
  5. Now click the Save button, highlighted in orange within Figure 1. PowerPoint will now publish your presentation as a PDF.

See Also:

Save as PDF in PowerPoint 2016 for Windows
Save as PDF in PowerPoint 2013 for Windows
Save as PDF in PowerPoint 2010 for Windows
Using the Office 2007 Save as PDF Add-in

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