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Save as PDF in PowerPoint 2010 for Windows

Create PDFs from your presentation slides in PowerPoint 2010 for Windows. Using options available, you can convert some or all slides to a PDF.


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Product/Version: PowerPoint 2010 for Windows

OS: Microsoft Windows XP and higher



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Saving a PowerPoint presentation as a PDF has its pros and cons. The biggest advantage is that recipients won't be able to edit, and you can embed fonts easily. An even better advantage is that you may use PDFs as a substitute for printing drafts or finished slides, save so much paper.

Disadvantages include that you cannot be entirely multimedia-friendly. Whatever your thoughts may be, PowerPoint makes it very easy to create PDFs.

Follow these steps to create a PDF in PowerPoint 2010 for Windows:

  1. Open your presentation that you want to save as a PDF. Make sure to save your presentation one last time. The keyboard shortcut to save your presentation is Ctrl + S.
  2. PowerPoint Keyboard Shortcuts

    PowerPoint Keyboard Shortcuts

    Do you want more keyboard shortcuts?

    Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.

  3. Now choose the File | Save & Send | Create PDF/XPS Document | Create PDF/XPS option, as shown highlighted in red within Figure 1, below.
  4. Save as PDF
    Figure 1: Save as PDF
  5. Doing so brings up the Publish as PDF or XPS dialog box, as shown in Figure 2, below. Choose the location to save the PDF, provide an output filename, and choose PDF (*.pdf) in the Save As Type drop-down list, as shown highlighted in red within Figure 2.
  6. Publish as PDF or XPS
    Figure 2: Publish as PDF or XPS
  7. What is XPS?

  8. The XPS file type saves presentations to an XML Paper Specification format. Developed by Microsoft in June 2009, this format is also known as Open XML Paper Specification.
  9. There are some more settings available, as shown highlighted in blue within Figure 2, above. These settings are:
  10. Open file after publishing

  11. Opens the PDF created within the default PDF application on your computer.
  12. Optimize for

  13. There are two Optimize options available:
  14. Standard

  15. Used for (Publishing Online and Printing) option creates PDF files suitable for high-resolution printing.
  16. Minimum Size

  17. Suggested for (Publishing Online) option creates PDF files intended for viewing on-screen.
  18. Option

  19. Click the Options button, as shown highlighted in green within Figure 2, to bring up the Options dialog box, as shown in Figure 3, below.
  20. Options Dialog box
    Figure 3: Options Dialog box
  21. The Options dialog box is where you specify print settings, such as handouts with three slides per page, and customize other options as required. Click the OK button to apply these changes, and get back to Publish as PDF or XPS dialog box.
  22. Now click the Publish button, as shown highlighted in orange within Figure 2, previously on this page. PowerPoint will now publish your presentation as a PDF.

See Also:

16 04 04 - Views: Save as PDF in PowerPoint (Glossary Page)

Save as PDF in PowerPoint 365 for Windows
Save as PDF in PowerPoint 2016 for Windows
Save as PDF in PowerPoint 2013 for Windows
Save as PDF in PowerPoint 2011 for Mac
Save as PDF in PowerPoint 2007 for Windows

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