If you want to insert a video clip within your PowerPoint slide, spare a thought for why you would insert video clips in the first place. Most of the video clips are just added to grab attention. Before we show you how you can add a video clip to your slide in PowerPoint for the Web, let us explore a few good reasons to add video clips.
Why Add Video Clips in PowerPoint Slides?
The Wrong Reasons
Before you proceed, spare a thought for the many wrong reasons why people add video clips to their slides:
- Video clips are often added to grab the audience's attention. The presenter or the message of your presentation should be memorable first, and only then, will a memorable video clip help.
- Some presenters think that a video clip will add some oomph! However, that’s just not the reason to add video clips.
- Other presenters believe that since many presentations contain video, they need to do the same. This herd-mentality won’t help. You must have a compelling reason to add video clips in your PowerPoint presentations.
The Correct Reasons
Fortunately, there are several good reasons for adding video clips to your slides:
- You need to show how a machine process works, and a recorded video clip is far more simpler to insert than animating the entire sequence.
- An important person cannot attend an event and sends his or her message as a recorded video clip. You insert this on the first slide.
- You want to show recorded video coverage to strengthen your point-of-view.
- Finally, the video clip should add value to the presentation and be beneficial to your audience.
Before You Begin with Video Files
Some points that you should consider while inserting a video clip in PowerPoint for the Web are:
- Your presentation should be saved at least once before inserting the video. This is not much of an issue with PowerPoint for the Web since files are automatically saved.
- You cannot upload video clips from your computer and use it within PowerPoint for the Web, unless you edit your online presentation using PowerPoint for the Web's integration with PowerPoint desktop versions. In the latter case, your video clip should be in a PowerPoint friendly file format.
- Since you cannot insert regular video clips in PowerPoint for the Web, you will have to upload your video clip to YouTube, SlideShare, Vimeo, or Microsoft Stream, and then paste in the address of the video. This is addressed in our Insert Online Video Clips in PowerPoint tutorials.
Follow these steps to insert a video clip into your slide in PowerPoint for the Web:
- Open an existing presentation in PowerPoint for the Web or create a new one. Next, choose the Editing option in the Ribbon, as shown highlighted in red within Figure 1, below. Doing so opens a dropdown menu. Within this menu, choose the Open in Desktop App option, as shown highlighted in blue within Figure 1.
Figure 1: Open in Desktop App option
- You may see a message that says, This site is trying to open PowerPoint. Click the Open button, highlighted in red within Figure 2, below to proceed. If you want to provide permissions in the future as well, select the checkbox highlighted in green within Figure 2.
Figure 2: This site is trying to open PowerPoint
- This presentation will now open in the desktop version of PowerPoint, as shown in Figure 3, below. In our case, the presentation opened in PowerPoint 365 for Windows, but it could be the default version of PowerPoint installed on your computer.
Figure 3: File opened in the desktop version of PowerPoint
- Now, access the Home tab of the Ribbon and click the Layout button, as shown highlighted in red within Figure 4, below, to bring up the Layout drop-down gallery. Select any of the layouts that include a content placeholder. A content placeholder is the small palette-like collection of multi-colored buttons visible on some of the slide layouts, as shown in Figure 4. We chose the Title and Content layout, highlighted in blue within Figure 4.
Figure 4: Choose a slide layout that includes a content placeholder
- If your slide layout has a content placeholder, click the Insert Video button. This button is one among the eight buttons in the content placeholder, as shown highlighted in red within Figure 5, below.
Figure 5: Insert Video button in the Content Placeholder
- Alternatively, if you want to insert a video clip in an existing slide that has no content placeholder, select the Insert tab of the Ribbon, and click the Video button, as shown highlighted in red within Figure 6, below. Doing so brings up the drop-down menu. Choose the Insert Video From This Device option, highlighted in blue within Figure 6.
Figure 6: Insert Video From This Device option
- This action brings up the Insert Video dialog box, as shown in Figure 7, below. Locate the folder where your videos are saved and select any video clip you want to insert by clicking on it. As far as file formats go, it's best to use MP4 videos since they seem to play best in PowerPoint for the Web, where our original presentation is being created.
Figure 7: Insert Video dialog box
- You can now click the Insert button, as shown highlighted in red within Figure 7, above. Clicking this option adds the movie to the slide and embeds it as part of your presentation file.
- PowerPoint will now place the video at the center of the slide, as shown in Figure 8, below.
Figure 8: Video placed on slide
- Click on the video to play or use the Play button on the Player Controls bar, below the video clip, as shown highlighted in red within Figure 8, above. You can also set the video to play automatically during the Slide Show. To do so, select the video so that the two Video Tool contextual tabs on the Ribbon appear. Click the Playback tab to activate it. Locate the Start button, as shown highlighted in red within Figure 9, below, and click upon this button.
Figure 9: Video Tools Playback tab of the Ribbon
- The Video Tools Format and Video Tools Playback tabs are contextual tabs. Contextual tabs are special tabs in the Ribbon that are not visible all the time. They only make an appearance when you are working with a particular slide object which can be edited using special options.
- Doing so opens a drop-down list as shown in Figure 10, below. Select the Automatically option as shown highlighted in red within Figure 10.
Figure 10: Option to start playing video automatically
- Close your presentation. If PowerPoint asks you to save your presentation, click the Save button, as shown in Figure 11, below.
Figure 11: Save your presentation
- Now, go back to instance of PowerPoint for the Web, open in your browser. If there's a dialog box open in this window, click the Continue here button, as shown in Figure 12, below.
Figure 12: Continue here button
- Your updated presentation will now refresh within PowerPoint for the Web. Do note that if you have inserted a large video clip, this refresh may take some time. In some cases, you can close your presentation in PowerPoint for the Web and come again later after 5-10 minutes and open the presentation again, which would have been synced and refreshed by now. Test if your video clip plays as expected.
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