If you want to really benefit from customizing your Ribbon in PowerPoint 365 for Mac, then you will certainly want to add some commands, beyond the ones that are placed by default within any of the Ribbon tabs. You'll notice that all commands are placed within Groups. Whatever your intent may be, you cannot place any commands within the existing Groups that are built within PowerPoint. You first need to add a custom Group within any of the tabs available in the Ribbon. Thereafter, you need to populate them with commands.
What is a Group?
Within a Ribbon tab, all commands are placed within Groups. You can learn more in our Working with Custom Groups in Ribbon Tabs in PowerPoint 365 for Mac tutorial.
Follow these steps to learn how to add commands to custom groups:
- You first need to bring up the Ribbon & Toolbar dialog box. There are two ways to access this dialog box. The easier way is to click the down-arrow on the Quick Access Toolbar, as shown highlighted in red within Figure 1, and then choose the More Commands option from the resultant menu.
Figure 1: More Commands option
- Alternatively, choose the PowerPoint | Preferences menu option as shown in Figure 2.
Figure 2: PowerPoint | Preferences menu option
- This opens the PowerPoint Preferences dialog box, as shown in Figure 3. Within this dialog box, select the Ribbon & Toolbar option (highlighted in red within Figure 3).
Figure 3: Ribbon & Toolbar option
- Either way, you get to the Ribbon & Toolbar dialog box, as shown in Figure 4. Make sure that the Ribbon tab is selected (refer to Figure 4 again). Note that we added a new Ribbon tab (highlighted in red within Figure 4), and this tab contains a new Group named Tools We Use.
Figure 4: Ribbon & Toolbar dialog box showing Custom group within new Ribbon tab
- Now choose the custom Ribbon tab you have already added. This should contain a new custom Group (highlighted in red within Figure 4, above). As you can see, our custom group is bereft of any commands.
- To add commands within this custom group, make sure you select the custom group first, as shown highlighted in red within Figure 5.
Figure 5: Custom group selected
- Next, choose any of the commands you want to add from within the Choose commands from list (shown highlighted in blue within Figure 5, above). Once you select the command, just click the Add button (highlighted in green within Figure 5, above).
- This will add the selected command within the custom group, as shown highlighted in red within Figure 7.
Figure 7: Command added within custom group
- Similarly, continue adding more commands. Figure 8 below shows more commands added to the custom group.
Figure 8: More commands added within custom group
- When done, click the Save button within the Ribbon & Toolbar dialog box to get back to PowerPoint interface. Figure 9, below shows all the new commands added within the custom group.
Figure 9: Added commands showing on the Ribbon
Note: In Figure 5 above, you can see that we chose the Popular Commands category within in the Choose commands from list. You can click the down-arrow within the commands selection area to bring up the Choose commands from drop-down list to find out more command categories, as shown in Figure 6.
Figure 6: List of other command categories
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