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Keyboard Sequences for PowerPoint 2016 for Windows

Explore Keyboard Sequences in PowerPoint 2016 for Windows. These keyboard sequences are different than keyboard shortcuts, and provide you with more options to speedily accomplish PowerPoint tasks.


Author:

Product/Version: PowerPoint 2016 for Windows

OS: Microsoft Windows 7 and higher



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Presentation Management 11: How Presentation Management Transforms Content



Keyboard Sequences for PowerPoint Many users are familiar with keyboard shortcuts for PowerPoint 365 for Windows, yet there are no real shortcuts for tasks users need to perform all the time. This includes changing PowerPoint's views or even aligning or reordering slide objects.

Thankfully, there are many keyboard sequences that work for these tasks. Most sequences entail that you press two buttons, and then press the third button after a moment.

So if the keyboard sequence is listed as Alt + S > H, then you must press the Alt and S keys together, let go of those two keys and then press the H key.

If you discover a keyboard sequence not listed here, please get in touch with us through our feedback form.

PowerPoint Keyboard Sequences: 2016 for Windows

Animation Sequences

First, access the Animation Task Pane:

Alt + A > C
Brings up the Animation Task Pane

Then reorder your animations:

Alt + A > E
Move the selected animation to play one step earlier

Alt + A > L
Move the selected animation to play one step later


Selection

Alt + H > G > P
Brings up the Selection Task Pane

Ctrl + Spacebar > C
Closes active Task Pane


Working with Slides

Alt + H > I > L
Opens Insert Outline dialog box

Alt + H > F > O
Show the Office Clipboard Task Pane

Alt + H > I > R
Brings up Reuse Slides Task Pane

Alt + N > T > X
Insert Excel Spreadsheet

Select some text and then, Alt + R > RS
Opens the Smart Lookup Task Pane

Alt + S > H
Hide/unhide the selected slide

Alt + W > N
Open a new window containing a view of the current presentation

Alt + H > Q
Reset the position, size, and formatting of the slide placeholders to their default settings

Alt + N > C
Opens Insert Chart dialog box

Alt + S > N > R
Start recording from current slide

Alt + W > E
Cascade the open document windows on the screen so that they overlap

Alt + W > F
Fits the slide to current window

Alt + W > X
Opens Grid and Guides dialog box


Backstage View Options

Alt + F > I
Brings up the Info Pane

Alt + F > T
Opens PowerPoint Options dialog box

Alt + F > Z
Brings up the Share Pane

Alt + F > E
Brings up the Export Pane

Alt + F > D
Brings up the Account Pane


PowerPoint Tools

Alt + T > A
Brings up the AutoCorrect Options dialog box

Alt + T > L
Brings up the Language dialog box

Alt + T > O
Brings up the PowerPoint Options dialog box

Alt + T > R
Brings up the Research Task Pane

Alt + T > S
Brings up the Spelling Task Pane


Aligning and Distributing Slide Objects

First make sure you choose whether you want to align objects to each other or to the slide:

Alt + H > G > A > O
Activates Align Selected Objects to Each Other option

Alt + H > G > A > A
Activates Align Selected Objects to Slide option

Then choose the Alignment options:

Alt + H > G > A > B
Align objects Bottom

Alt + H > G > A > C
Align objects Center

Alt + H > G > A > L
Align objects Left

Alt + H > G > A > M
Align objects Middle

Alt + H > G > A > R
Align objects Right

Alt + H > G > A > T
Align objects Top

You can also distribute selected slide objects:

Alt + H > G > A > H
Distribute objects Horizontally

Alt + H > G > A > V
Distribute objects Vertically


Working with Themes and Backgrounds

Alt + G > T > F > C
Brings up the Format Background Task Pane

Alt + G > H > M
Opens Choose Theme or Themed Document dialog box

Alt + G > H > S
Opens Save Current Theme dialog box

Alt + G > V > C > C
Opens Create New Theme Colors dialog box

Alt + G > V > F > C
Opens Create New Theme Fonts dialog box


PowerPoint Views

Alt + W > L
Change to Normal view

Alt + W > D
Change to Reading view

Alt + W > H
Change to Handout Master view

Alt + W > T
Change to Notes Page view

Alt + W > I
Change to Slide Sorter view

Alt + W > K
Change to Notes Master view

Alt + W > M
Change to Slide Master view

Alt + W > P > O
Change to Outline view

Alt + S > B
Keyboard shortcut: F5
Play in Slide Show view from first slide

Alt + S > C
Keyboard shortcut: Shift + F5
Play in Slide Show view from current slide

Keyboard Sequences: PowerPoint 2016 for Windows

PowerPoint Keyboard Shortcuts

PowerPoint Keyboard Shortcuts

Do you want more keyboard shortcuts?

Explore our PowerPoint Keyboard Shortcuts and Sequences Ebook that is updated for all PowerPoint versions.


See Also:

02 01 02 - Keyboard Shortcuts and Sequences: Keyboard Sequences for in PowerPoint (Glossary Page)

Keyboard Sequences for PowerPoint 365 for Windows
Keyboard Sequences for PowerPoint 365 for Mac
Keyboard Sequences for PowerPoint 2019 for Windows
Keyboard Sequences for PowerPoint 2019 for Mac
Keyboard Sequences for PowerPoint 2016 for Mac
Keyboard Sequences for PowerPoint 2013 for Windows
Keyboard Sequences for PowerPoint 2011 for Mac
Keyboard Sequences for PowerPoint 2010 for Windows
Keyboard Sequences for PowerPoint 2007 for Windows
Keyboard Sequences for PowerPoint 2003 for Windows

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