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Keyboard Sequences: PowerPoint 2016 for Windows

Explore Keyboard Sequences in PowerPoint 2016 for windows.


Product/Version: Microsoft PowerPoint 2016

Keyboard Sequences: PowerPoint 2016 for Windows

Many users are familiar with keyboard shortcuts for PowerPoint 2016, yet there are no real shortcuts for tasks users need to perform all the time, this includes changing PowerPoint's views or even aligning or reordering slide objects. Thankfully, there are many keyboard sequences that work for these tasks. Most sequences entail that you press two buttons, and then press a third button after a moment. So if the keyboard sequence is listed as Alt+S > H, then you must press the Alt and S keys together, let go those two keys and then press the H key.

If you discover a keyboard sequence not listed here, please get in touch with us through our feedback form.

PowerPoint Keyboard Sequences: 2016

Animation Sequences

First access the Animation Task pane:

Alt+A > C
Bring up the Animation Task pane

Then reorder your animations:

Alt+A > E
Move the selected animation to play one step earlier

Alt+A > L
Move the selected animation to play one step later


Alt+H > G > P
Bring up the Selection Pane

Ctrl+Spacebar > C
Closes active Task Pane

Working with Slides

Alt+H > I > L
Open Insert Outline dialog box

Alt+H > F > O
Show the Office Clipboard Task pane

Alt+H > I > R
Bring up Reuse Slides Task pane

Alt+N > T > X
Insert Excel Spreadsheet

Alt+R > R
Open the Insights Task pane, this is same Task Pane that was known as the Review Task Pane in previous versions of PowerPoint

Alt+S > H
Hide / Unhide the selected slide

Alt+W > N
Open a new window containing a view of the current presentation

Alt+H > Q
Reset the position, size, and formatting of the slide placeholders to their default settings

Alt+N > C
Bring up the Insert Chart dialog box

Alt+S > N > R
Start recording from current slide

Alt+W > E
Cascade the open document windows on the screen so that they overlap

Alt+W > F
Fits the slide to current window

Alt+W > X
Bring up the Grid and Guides dialog box

Backstage View Options

Alt+F > I
Bring up the Info Pane

Alt+F > T
Bring up the PowerPoint Options dialog box

Alt+F > H
Bring up the Share Pane

Alt+F > E
Bring up the Export Pane

Alt+F > D
Bring up the Account Pane

Aligning and Distributing Slide Objects

First make sure you choose whether you want to align objects to each other or to the slide:

Alt+H > G > A > O
Align Selected Objects to Each Other

Alt+H > G > A > A
Align Selected Objects to Slide

Then choose the Alignment options:

Alt+H > G > A > B
Align objects Bottom

Alt+H > G > A > C
Align objects Center

Alt+H > G > A > L
Align objects Left

Alt+H > G > A > M
Align objects Middle

Alt+H > G > A > R
Align objects Right

Alt+H > G > A > T
Align objects Top

You can also distribute selected slide objects:

Alt+H > G > A > H
Distribute objects Horizontally

Alt+H > G > A > V
Distribute objects Vertically

Working with Themes and Backgrounds

Alt+G > T > F > C
Bring up the Format Background Task pane

Alt+G > H > M
Bring up the Choose Theme or Themed Document dialog box

Alt+G > H > S
Bring up the Save Current Theme dialog box

Alt+G > V > C > C
Bring up the Create New Theme Colors dialog box

Alt+G > V > F > C
Bring up the Create New Theme Fonts dialog box

PowerPoint Views

Alt+W > L
Normal View

Alt+W > D
Reading View

Alt+W > H
Handout Master view

Alt+W > T
Notes Page view

Alt+W > I
Slide Sorter view

Alt+W > K
Notes Master view

Alt+W > M
Slide Master view

Alt+W > P > O
Outline view

Alt+S > B (also F5)
Slide Show View from first slide

Alt+S > C (also Shift + F5)
Slide Show View from current slide

See Also:

Keyboard Sequences in PowerPoint 2016 for Mac
Keyboard Sequences in PowerPoint 2013 for Windows
Keyboard Sequences in PowerPoint 2011 for Mac
Keyboard Sequences in PowerPoint 2010 for Windows
Keyboard Sequences in PowerPoint 2007 for Windows
Keyboard Sequences in PowerPoint 2003 for Windows

PowerPoint Keyboard Shortcuts and Sequences:
PowerPoint 2016, 2013, 2011, 2010, 2007 and 2003 for Windows
PowerPoint 2016 and 2011 for Mac
PowerPoint Online for Windows and Mac

Have your ever used keyboard shortcuts and sequences in PowerPoint? Or are you a complete keyboard aficionado? Do you want to learn about some new shortcuts? Or do you want to know if your favorite keyboard shortcuts are documented?

Go and get a copy of our PowerPoint Keyboard Shortcuts and Sequences ebook.

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