When you use PowerPoint or any other Microsoft Office program, you can work with a particular object only if it has been selected. For example, you need to select a shape to make changes to that particular shape on your PowerPoint slide. Similarly, you must select a chart to edit it. And yes, you can select a text container object such as a text placeholder, a text box, or even a shape, and then make changes to its position, formatting, size, etc. However, this changes the entire text container, and aves the actual text content largely unchanged. To make changes to the actual text, you first need to select the text and then make changes by using the options available within the Home tab of the Ribbon or within the Format Text dialog box.
Selecting Text of Entire Presentation
While this tutorial pertains to selecting text on a single slide, many PowerPoint users want to select all text in their presentations for several reasons. This is not an easy task to achieve, but the first part of our tutorials on
Changing Proofing Language for an Entire Presentation explore how you can achieve selection of all text in your slides by using the Outline view or pane.
Let us explore some guidelines that will help you in selecting text within PowerPoint 2011:
- To select a word, place the cursor within the word and double-click.
- To select a paragraph, place the cursor within the paragraph and triple-click. Yes, this might seem difficult at first but go ahead and try this.
- To select all text in a text object, place your cursor anywhere within the text area and then press the ⌘ + A keyboard shortcut.
- To select a block of text, place the cursor before the text you want to select, then click and drag the mouse over the text which you want to select. Keep dragging until you have selected the text you want.
- Click on the edge of the text placeholder to select the placeholder, and not any text (see Figure 1). Then press the Enter (Return) key on the keyboard to select the entire text within the selected text placeholder (see Figure 2). Press the Esc key to deselect the text.
Figure 1: Text Placeholder selected 
Figure 2: Entire text selected within the text placeholder
- To select the entire text in the Outline pane, place your cursor anywhere within the pane, and then press the ⌘ + A keyboard shortcut.
Or click and drag the mouse over the text which you want to select.
Additionally, here are some keyboard shortcuts that will help you in selecting the text:
- Shift + Up Arrow
Select or deselect text one line up.
- Shift + Down Arrow
Select or deselect text one line down.
- Shift + Left Arrow
Select or deselect one character to the left.
- Shift + Right Arrow
Select or deselect one character to the right.
- Shift + Home
Select or deselect text until the beginning of the line.
- Shift + End
Select or deselect text until the end of the line.
- Shift + ⌘ + Home
Selects or deselect all text from the cursor to the start of the active text object.
- Shift + ⌘ + End
Selects or deselects all text from the cursor to the end of the active text object.
- Alt + Shift + Left Arrow
Select one word to the left (for unselected text). Thereafter, use Alt + Shift +
Right Arrow to deselect words in the
opposite (right) direction.
- Alt + Shift + Right Arrow
Select one word to the right (for unselected text). Thereafter, use
Alt + Shift + Left Arrow to deselect words in the
opposite (left) direction.
- ⌘ + Shift + Up Arrow
Select one paragraph upwards (for unselected text). Thereafter, use
⌘ + Shift + Down Arrow to deselect paragraphs in the
opposite (downwards) direction.
- ⌘ + Shift + Down Arrow
Select one paragraph downwards (for unselected text). Thereafter, use ⌘ + Shift + Up Arrow to deselect paragraphs in the opposite (upwards) direction.
