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Save as PDF in PowerPoint 2007 for Windows

Learn how to save a PowerPoint presentation as a PDF using the Office 2007 Save as PDF Add-in.


Product/Version: PowerPoint 2007 for Windows

The Save to PDF option is not built within PowerPoint 2007, or the other programs in Office 2007 by default. However, you can easily download a small add-in that makes it possible to save PDFs from within PowerPoint 2007 by following the steps in the Getting Office 2007's Save as PDF Add-in tutorial.

Once you have downloaded and installed the Save as PDF Add-in, follow these steps to use it in PowerPoint 2007:

  1. Open any presentation which you want to save as a PDF.
    Note: Make sure to save the presentation as a normal PowerPoint file first. If you don't save the presentation first, and then save a PDF of a copy of the presentation, you won't be able to edit the file, or save any changes you made to the file later.
  2. Choose Office button | Save As | PDF or XPS, as you can see in Figure 1.

    PDF or XPS
    Figure 1: PDF or XPS
    Note: You don't see the PDF or XPS option, as shown in Figure 1? Then, you need to check out the Getting Office 2007's Save as PDF Add-in tutorial.
  3. This brings up the Publish as PDF or XPS dialog box, as shown in Figure 2. Choose the location where you want the PDF file to be saved, provide an output filename, and choose PDF (*.pdf) in the Save As Type drop-down list.

    Publish as PDF or XPS
    Figure 2: Publish as PDF or XPS
  4. There are two Optimize for options available:

    Standard (Publishing Online and Printing) option creates PDF files suitable for high-resolution printing.

    Minimum size (Publishing Online) option creates PDF files intended for viewing on-screen.
  5. (Optional) Click the Options button (refer to Figure 2), which brings up the Options dialog box you can see in Figure 3.

    Options dialog box
    Figure 3: Options dialog box
  6. This is where you specify print settings, such as handouts with three slides per page, and customize other options as required. Click OK to apply these changes, and get back to Publish as PDF or XPS dialog box.
  7. Now click the Publish button.

Do you want to password protect your PDFs so that others can only view them, but not make any changes? We cover that in a subsequent tutorial.

Problems with creating PDFs from PowerPoint? See our PDFs From PowerPoint Troubleshooting Issues page.

See Also:

Save as PDF in PowerPoint 2016 for Windows
Save as PDF in PowerPoint 2013 for Windows
Save as PDF in PowerPoint 2011 for Windows
Save as PDF in PowerPoint 2010 for Windows

Pictures in Presentations

Is a picture is worth a thousand words? You probably have heard this adage so often that we decided not to repeat this phrase throughout this book! Now here’s some more info: the human brain uses a larger part of its area to store visual information rather than textual content. And that’s possibly because a picture describes so much more than text.

Go and get a copy of our Pictures in Presentations ebook.

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