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Getting Office 2007's Save as PDF Add-in in PowerPoint 2007 for Windows

Get a free add-in from Microsoft that lets you create PDFs in PowerPoint 2007 for Windows. This add-in works within Microsoft Office 2007 applications, including PowerPoint.


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Product/Version: PowerPoint 2007 for Windows

OS: Microsoft Windows XP and higher



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Although PowerPoint 2007 and other Microsoft Office 2007 applications do have the capability to save their outputs as PDF, this option is not built in within PowerPoint or the other programs by default. However, you can easily download a small add-in that makes it possible to save PDFs from within PowerPoint 2007.

Follow these steps to get Office 2007's Save as PDF Add-in for PowerPoint 2007 for Windows:

  1. Open PowerPoint and choose the Office button | Save As | Find add-ins for other file formats option, as shown in Figure 1, below.
  2. Find add-ins for other file formats
    Figure 1: Find add-ins for other file formats
  3. Doing so summons the relevant topic in the PowerPoint Help window, as shown in Figure 2, below.
  4. PowerPoint Help window
    Figure 2: PowerPoint Help window
  5. If you don't see the relevant topics, type pdf addin into the search box in the Help window, and choose the Print, share, and protect files in the PDF and XPS file formats option, as shown in Figure 3, below.
  6. PDF add-in
    Figure 3: PDF add-in
  7. Doing so brings you to the same screen, as shown in Figure 2. Click the Install and Use the Save as PDF or XPS add-in from Microsoft option, as shown in Figure 2, above.
  8. Changes in Help Options?

  9. The help is directly routed from Microsoft's site, and the options you see might be a little different than what you see in the screenshots shown on this page. Also, you'll need to be online for this process to work.
  10. Now, click Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs, as shown in Figure 4, below.
  11. Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs
    Figure 4: Microsoft Save as PDF or XPS Add-in for 2007 Microsoft Office programs
  12. This action will bring up the Microsoft Download Center page for the add-in within your browser. Click the Download button to start the download, as shown in Figure 5, below.
  13. Microsoft Download Center
    Figure 5: Microsoft Download Center
  14. Once the installer is downloaded, run the setup routine and follow the instructions.
  15. To confirm the add-in is installed or not, choose Office button | Save As | and you'll find the PDF or XPS option, as shown in Figure 6, below. Compare with Figure 1, shown previously on this page.
  16. PDF or XPS
    Figure 6: PDF or XPS
  17. Now, you can start publishing your PowerPoint presentations to PDF or XPS.

What is XPS?

The XPS file type saves presentations to an XML Paper Specification format. Developed by Microsoft in June 2009, this format is also known as Open XML Paper Specification.

Problems with creating PDFs from PowerPoint? See our PDFs From PowerPoint Troubleshooting Issues page.


16 04 05 - Exporting Slides: Getting Office 2007's Save as PDF Add-in in PowerPoint (Glossary Page)

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