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Format Data Label Options for Charts in PowerPoint 2013 for Windows

Explpre options to change the appearance of chart data labels in PowerPoint 2013 for Windows.


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Product/Version: PowerPoint 2013 for Windows

OS: Windows 7 and 8






Adding Data Labels is one of the ways in which you can make your charts in PowerPoint more effective, informative, and relevant for your audience. Once added, you can also further change the appearance of the Data Labels to suit your requirements, as explained in this tutorial.

To start with, you need to have a chart on your slide. If you don't have one, insert a chart on your slide. Thereafter, follow these steps to change the appearance of Data Labels in PowerPoint 2013:

  1. Select the chart and click the Chart Elements button on the top right of the chart (the plus sign highlighted in red within Figure 1). This opens the Chart Elements gallery. Within the Chart Elements gallery, hover your cursor over the Data Labels option. This brings up a right-arrow as shown highlighted in blue within Figure 1. Click this right-arrow to open the Data Labels sub-gallery, within this sub-gallery, select More Options (highlighted in green within Figure 1).

    More Options
    Figure 1: More Options

    Note: All other options within the Data Labels sub-gallery are explained in our Chart Data Labels in PowerPoint 2013 for Windows tutorial.

    Alternatively, select the Data Labels of a Data Series in your chart and right-click to bring up a contextual menu, as shown in Figure 2, from this menu, choose the Format Data Labels option (refer to Figure 2 again).

    Format Data Labels option
    Figure 2: Format Data Labels option
  2. Either of these options opens the Format Data Labels Task Pane, as shown in Figure 3. In this Task Pane, you'll find the Label Options and Text Options tabs. These two tabs provide you with all Chart Data Table formatting options.

    Format Data Labels Task Pane
    Figure 3: Format Data Labels Task Pane

    Let us start with exploring the options within the Label Options tab, as shown in Figure 3. Do note that some of these options listed below link to further tutorials with more details. Although the linked tutorials do not pertain specifically to Data Labels, the principles explained hold good for Data Labels too.

    A. Fill & Line

    Here you will find various Fill and Border options for the Data Labels as shown in Figure 4.

    Fill and Line options for the Data Labels
    Figure 4: Fill and Line options for the Data Labels

    Fill: Includes various options that are used to format the fill of the text box containing Data Labels.

    Border: Includes various options that are used to format the outline of the text box containing Data Labels.

    To learn more about these options, refer to our Fill and Line Options for the Chart Area in PowerPoint 2013 tutorial, although the linked tutorial pertains to the Chart Area, the principles explained work similarly for Data Labels.

    B. Effects

    There are four Effects available for the a text box containing Data Labels as shown in Figure 5.

    Effects options for Chart Data Labels
    Figure 5: Effects options for Chart Data Labels

    To explore more, refer to our Effect Options for Chart Area in PowerPoint 2013 tutorial. Again, although the linked tutorial pertains to the Chart Area, the principles explained work similarly for Data Labels.

    C. Size & Properties

    Using the options shown within Figure 6, you can change the size of the text box containing Data Labels, and also control other aspects such as alignment and direction of the text, margins etc.

    Size & Properties option within Format Data Table Task Pane
    Figure 6: Size & Properties option within Format Data Table Task Pane

    To learn more about the Size & Properties options, refer to our Text Layout Options in PowerPoint 2013 and Text Box Autofit Options in PowerPoint 2013 tutorials.

    D. Label Options

    These options (see Figure 7) are used to edit the content, position, and format of the Data Labels.

    Label Options within Format Data Table Task Pane
    Figure 7: Label Options within Format Data Table Task Pane

    Explore more about these options in our Label Options for Chart Data Labels in PowerPoint 2013 tutorial.

    The Text Options tab of the Format Data Labels Task Pane (highlighted in red within Figure 8) provides you with the text editing options for your Chart Data Table text, as shown in Figure 8.

    Text Options tab within the Format Data Table Task Pane
    Figure 8: Text Options tab within the Format Data Labels Task Pane

    Let us explore the options within the Text Options tab, as marked in Figure 8.

    A. Text Fill & Outline

    Change the Text fill and outline of the Data Table text, as explained in our Text Fill & Outline Options for Chart Area in PowerPoint 2013 tutorial.

    B. Text Effects

    Choose from only Shadow, Reflection, and Glow effects (highlighted in red within Figure 9) to make your Data Table text stand apart.

    Text Effects for Chart Data Labels
    Figure 9: Text Effects for Chart Data Labels

    For more information, refer to our Text Effects Options for Chart Area in PowerPoint 2013 tutorial. Although the linked tutorial pertains to the Chart Area, the principles explained work similarly for Data Labels.

    C. Text box

    Clicking the Text box button reveals the text alignment options for the Data Labels, as shown in Figure 10.

    Text box options for Chart Data Labels
    Figure 10: Text box options for Chart Data Labels
  3. Select the required option and format the Data Table as required. Figure 11 shows our sample chart with formatted Data Labels (compare with the chart in Figure 1).

    Chart with formatted Data Labels
    Figure 11: Chart with formatted Data Labels
  4. Save your presentation often.

See Also: Chart Data Labels - Format Labels Options in PowerPoint 2011 for Mac

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