Indezine Logo

  This is the print version of this page. All content is copyright Indezine.com 2000-2021.



Format Data Label Options in PowerPoint 2011 for Mac

Explore options to change the appearance of chart data labels in PowerPoint 2011 for Mac. Your data labels can be as precise or as detailed as you need them to be.


Author:

Product/Version: PowerPoint 2011 for Mac

OS: Mac OS X



Learn PowerPoint

Explore Timelines that are Different – 01.



Adding data labels to your charts in PowerPoint is one of the ways in which you can make them more effective and relevant to your audience. Using options within the Format Data Labels dialog box, you can further format data labels to suit your requirements, as explained in this tutorial.

To begin, you need a chart on your slide. If you don't have one, insert a chart on your slide. Thereafter, enable data labels for your chart.

Follow these steps to change the appearance of data labels in PowerPoint 2011 for Mac:

  1. Select the chart. Doing so displays the Chart Layout and Format tabs on the Ribbon area. Select the Chart Layout tab, as shown highlighted in red within Figure 1, below. Within the Chart Layout tab, click the Data Labels button, highlighted in blue within Figure 1, to open the Data Labels menu. Within the Data Labels menu, select Data Label Options, as shown in Figure 1.
  2. Data Label Options
    Figure 1: Data Label Options
  3. Alternatively, select data labels of any data series in your chart and right-click (Ctrl+click) to bring up a contextual menu, as shown in Figure 2, below. From this menu, choose the Format Data Labels option, as shown in Figure 2.
  4. Format Data Labels option
    Figure 2: Format Data Labels option
  5. Either of the above options will summon the Format Data Labels dialog box as shown in Figure 3, below. Make sure that the Labels tab is selected within the sidebar.
  6. Format Data Labels dialog box
    Figure 3: Format Data Labels dialog box
  7. As you can see in Figure 3 above, the Labels tab of Format Data Labels dialog box includes two sections, which we have marked as A and B within Figure 3. Let us explore options within these sections:
  8. A. Label contains section includes three check-boxes

    Series name

  9. Displays name of the series as data labels.
  10. Category name

  11. Displays name of the categories as data labels.
  12. Value

  13. Displays values of series as data labels.
  14. Select check-boxes depending upon what you want to show as the data label. You can select any one, two or all three check-boxes, as required. However, it's always best to select any one of these options so that your chart does not look too crowded, unless you have a compelling reason to choose otherwise.
  15. B. Label options section contains three options

    Label position

  16. These are the same options that you can see in the upper half of the Data Labels menu, shown in Figure 1, previously on this page. These options decide the positioning of data labels. Refer to our Chart Data Labels in PowerPoint 2011 for Mac tutorial to learn more about these options.
  17. Separator

  18. This option is grayed out unless you select more than one check-box within Label contains section (refer to point A, above). This option allows you to choose a parameter to separate elements within the data label. You can select a coma, a semi colon, a colon, a dot, or a space to separate them.
  19. Figure 4, below, shows our sample chart with data labels of the Grapes series displaying value as well as the series name, separated with a semi colon.
  20. Series name and value separated with a semi colon
    Figure 4: Series name and value separated with a semi colon
  21. Show legend key next to label

  22. Select this check-box if you want to show the legend key (the color block) in front of the data label. Figure 5, below, shows legend keys as a part of data labels for all data series in the chart.
  23. Legend keys shown as a part of the data labels
    Figure 5: Legend keys shown as a part of the data labels
  24. Select options and format your data labels as required. When done, click the OK button within the Format Data Labels dialog box to get back to your slide.
  25. Similarly, select other data labels within your data series and format them one by one.
  26. Save your presentation.

See Also:

Chart Data Labels: Format Data Label Options (Glossary Page)

Format Data Label Options in PowerPoint 2013 for Windows

You May Also Like: The Art of Online Communication in Business | Earthquake PowerPoint Templates


Popular Posts

Restoring Earlier Versions of Presentations in PowerPoint 2010 for Windows
Learn how to restore earlier versions of your current presentation in PowerPoint 2010.

What is Animation in PowerPoint?
Learn what animations is and how to effectively plan animation for PowerPoint.

Apply Bevel Effects to Shapes in PowerPoint 2016 for Windows
Learn how to apply bevel effects to shapes in PowerPoint 2016 for Windows.

Creating Curved Shapes in PowerPoint 2010 for Windows
Learn how to create curved shapes in PowerPoint 2010.s



Polygon Center Circles for PowerPoint

These special circles have polygon centers: the centers are made of triangles, squares, pentagons, and hexagons! And based on the sides of the polygon, the rest of the circle has that many segments.

Download and use these Polygon Center Circles in your slides for just $4.99

This is the original page. An AMP (Accelerated Mobile Page) version of this page is also available for those on mobile platforms, at Format Data Label Options in PowerPoint 2011 for Mac.


Microsoft and the Office logo are trademarks or registered trademarks of Microsoft Corporation in the United States and/or other countries.

Home | PowerPoint | Photoshop | PowerPoint Templates | PowerPoint Tutorials | Blog | Notes | Ezine | Advertise | Feedback | Site Map | About Us | Contact Us

Link to Us | Privacy | Testimonials

PowerPoint Backgrounds | Christian PowerPoint Backgrounds | Business PowerPoint Presentation Templates

Plagiarism will be detected by Copyscape

©2000-2021, Geetesh Bajaj. All rights reserved.